Part 2 - Saps

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-122- information officer must assist the requester with the request for access to ensure that the request complies with the requirements of the Act. The deputy information officer may not refuse the request if it is not fully or correctly completed. The deputy information officer will notify the requester by means of a Notice of Intended Refusal-form [SAPS 512(c)] of his or her intention to refuse the request. In such an event, the requester may then provide more detailed information regarding the request. (2) TRANSFER OF A REQUEST TO ANOTHER PUBLIC BODY The deputy information officer must transfer a request to another public body if the record is not in the possession or under the control of the Service and such a record is in the possession of the other public body or the record's subject matter is more closely connected with the functions of the other public body. The deputy information officer will inform the requester of the transfer by providing to him or her a duplicate original of the Transfer of Request-form [SAPS 512(l)] and the Decision on Dealing with Request-form [SAPS 512(d)]. (3) PAYMENT OF THE PRESCRIBED FEES The deputy information officer will, upon receipt of a request for access made on a properly completed Request form, unless the request is transferred (as discussed in paragraph 5.2), complete the Notice of Fee Payable-form [SAPS 512(b)] and provide it to the requester. The requester are informed in this manner of the request fee payable and the place where the fee must be paid, before the request will be processed any further. A person is exempt from paying the request fee if such person — (a) is a personal requester ("personal requester" means a requester seeking access to a record containing personal information about himself or herself); (b) requests information which is already in the public domain; or (c) is exempted by the Minister of Justice by proclamation in the Gazette from paying a fee. (4) DEALING WITH THE REQUEST (a) DETERMINE WHETHER THE RECORD EXISTS AND IS AVAILABLE The deputy information officer will identify the relevant person (line manager) who is responsible for the requested record and forward such a request to the line manager concerned. The line manager will determine whether the record exists and is available. If a requested record cannot be found or does not exist, the deputy information officer will in an affidavit or in a statement under affirmation give a full account of all steps taken to find the record in question or to determine whether the record exists including all communications with every person who conducted the search on behalf of the information officer. The deputy information officer will then complete the Decision on Request for Access to a Record-form
-123- [SAPS 512(e)] and submit it, together with the said affidavit or affirmation, to the requester notifying him or her that the record cannot be found or does not exist. (b) (c) INFORM THE REQUESTER WHETHER THE REQUEST HAS BEEN GRANTED OR REFUSED The deputy information officer will complete the Decision on Request for Access to a Record-form [SAPS 512(e)] and submit it, subject to the provisions of the Act, within 30 days after the request has been received, to the requester, notifying him or her — • that the request for access has been granted (or refused with the reasons for the refusal); • of the form or medium in which access will be granted; • of the access fee which is payable; and • that he or she may lodge an internal appeal in the event of a refusal and of the procedure and time period within which the internal appeal must be lodged. A request for access must be granted, unless it may be deferred or may be refused on the basis of a ground of refusal mentioned in Chapter 4 of <strong>Part</strong> 2 of the Act. DEFERRAL OF A REQUEST TO ACCESS If access to a requested record may be granted, but the requested record — • will be published; • is required by law to be published, but is yet to be published; or • has been prepared for submission to any legislature or a particular person, but is yet to be submitted, the deputy information officer may defer access to the record. If access to a record has been deferred, the deputy information officer will — • determine on what date the record will be published or be submitted to a legislature or a particular person; • complete the Decision on Dealing with Request-form [SAPS 512(d)] and submit it to the requester notifying him or her that — < he or she may have access to the requested record but only from the date stipulated in the Notice [SAPS 512(d)] (this date must be the date on which the record will be published or be submitted to that legislature or that particular person); and < he or she may, within 30 days after the Notice, make representations to the deputy information officer that access to the record should not be deferred. The deputy information officer will notify the requester that access will be deferred or not by completing the Decision on Request for Access to a Record-form [SAPS 512(e)] and submitting it to the requester.
Page 1 and 2: -115- 4. THE GUIDE ISSUED BY THE HU
Page 3 and 4: -117- (ii) exercising a public powe
Page 5 and 6: -119- (a) (b) (c) (d) (e) the Cabin
Page 7: -121- (g) For a copy of an audio re
Page 11 and 12: -125- the deputy information office
Page 13 and 14: -127- Discipline and morale Donatio
Page 15 and 16: -129- Aspects concerning this subje
Page 17 and 18: -131- Health legislation: Offences
Page 19 and 20: -133- 6.17 FINANCIAL ADMINISTRATION
Page 21 and 22: -135- Medicines and other preparati
Page 23 and 24: -137- 6.35 POPULATION REGISTRATION
Page 25 and 26: -139- Fencing Golf Gymnastics Handb
Page 27 and 28: -141- Subsidized transport Transpor
Page 29 and 30: -143- (2) Psychological Interventio
Page 31 and 32: -145- Records relating to — (1) P
Page 33 and 34: (1) Master Copy of the Filing Syste
Page 35 and 36: -149- (2) Statements Contained in P
Page 37 and 38: -151- (b) ACCIDENT REPORT (NEW): PH
Page 39 and 40: -153- 7.3 DESCRIPTION OF CATEGORIES
Page 41 and 42: -155- (2) Psychological Interventio
Page 43 and 44: -157- VISIBLE POLICING: CRIME PREVE
Page 45 and 46: -159- DIVISION: DETECTIVE SERVICE M
Page 47 and 48: -161- PERSONNEL SERVICES (11) Promo
Page 49 and 50: -163- 7.4 DESCRIPTION OF CATEGORIES
Page 51 and 52: -165- 8. SERVICES AVAILABLE TO THE
Page 53 and 54: -167- The Service’s website (www.
Page 55 and 56: -169- Colesberg Individual (051) 75
Page 57 and 58: -171- Namakgale Individual (015) 76
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-173- 9. PARTICIPATING IN OR INFLUE
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-175- Telephone Number: (012) 339 1
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-177- • is also responsible for t
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-179- Postal Address: Street Addres
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0001 Street Address: Office of the
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