Minutes of the Meeting of the Council of Governors held in public on ...

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DRAFT • Don Illman noted that <strong>the</strong> Board approved <strong>the</strong> Standards for Involv<strong>in</strong>g People over a year ago. • Barbara Nurse questioned what is it that is prevent<strong>in</strong>g Standards be<strong>in</strong>g put <strong>in</strong>to practice. Julie Gaze reflected on <strong>the</strong> progress so far and noted that we do have some structures <strong>in</strong> place and made specific reference to <strong>the</strong> <strong>in</strong>ductions <strong>held</strong> by Andy Edeleanu and <strong>the</strong> arrangements <strong>in</strong> place for Service Users and Carers to meet with <strong>the</strong> Chairman <strong>of</strong> <strong>the</strong> Committees, before <strong>the</strong>y take up <strong>the</strong> duties. But acknowledged that we need to do more. Fiona Edwards reported that she is lead<strong>in</strong>g on a piece <strong>of</strong> work to set goals to set a clear programme <strong>of</strong> work for where we are with <strong>the</strong> Involvement Standards and where we wish to be over <strong>the</strong> next year and beyond. Progress aga<strong>in</strong>st <strong>the</strong> standards will be monitored aga<strong>in</strong>st a clear programme <strong>of</strong> work. Jo Young as Operations Director will hold <strong>the</strong> responsibility for <strong>the</strong> ongo<strong>in</strong>g monitor<strong>in</strong>g and report<strong>in</strong>g. Fiona Edwards noted that she will present <strong>the</strong> report to <strong>the</strong> next Forum <strong>of</strong> Carers and Service Users and <strong>the</strong> next <strong>Council</strong> <strong>of</strong> <strong>Governors</strong> <strong>Meet<strong>in</strong>g</strong>. Action: Fiona Edwards will present <strong>the</strong> report on A Programme <strong>of</strong> Work to Monitor Progress <strong>of</strong> <strong>the</strong> Standards for Involvement, at <strong>the</strong> next council <strong>of</strong> <strong>Governors</strong> <strong>Meet<strong>in</strong>g</strong>. Fiona Edwards 53/08 Gov 24/7 Consultation, Interim Response Jo Young gave an update on <strong>the</strong> current position with <strong>the</strong> 24/7 consultation which was orig<strong>in</strong>ally due to conclude on 28 November 2008. The Trust: • Has received a number <strong>of</strong> responses from organisations and <strong>in</strong>dividuals; we are currently collat<strong>in</strong>g and understand <strong>the</strong> responses. • Attended both <strong>the</strong> Surrey and Hampshire Health and Scrut<strong>in</strong>y Committees, both support, <strong>in</strong> pr<strong>in</strong>ciple, that our facilities require modernisation. We have agreed to do some additional work to <strong>in</strong>clude stakeholder <strong>in</strong>volvement and develop a Hampshire specific document. The Trust will report back to <strong>the</strong> Scrut<strong>in</strong>y Committees <strong>in</strong> February/ March 2009. Tracey Hayes requested an update on <strong>the</strong> additional cost impact to <strong>the</strong> Trust <strong>of</strong> deferr<strong>in</strong>g <strong>the</strong> consultation. Fiona Edwards reiterated this is about improv<strong>in</strong>g <strong>in</strong>patient services and <strong>in</strong> terms <strong>of</strong> cost, <strong>the</strong>re is no f<strong>in</strong>ancial driver. The extension, if approved by <strong>the</strong> Board, will not impact on <strong>the</strong> Trust’s f<strong>in</strong>ances, but it will help everyone understand <strong>the</strong> shape and configuration <strong>of</strong> our services. Graham Cawsey agreed that <strong>the</strong> Board should agree a timescale. The Board 8
DRAFT Sally Ann Brady noted that to enable a full response to <strong>the</strong> consultation, it requires an understand<strong>in</strong>g <strong>of</strong> <strong>the</strong> allied community services. Jo Young reported that this will be <strong>in</strong>cluded <strong>in</strong> <strong>the</strong> service model. Action: The Board will be asked, at <strong>the</strong> Board <strong>Meet<strong>in</strong>g</strong> on 17 December, to approve extend<strong>in</strong>g <strong>the</strong> consultation to <strong>the</strong> end <strong>of</strong> March 2009. Jo Young Fiona Edwards 54/08 Gov Strategic Health Authority Consultation ‘Healthier People Excellent Care’ Trust Response Graham Cawsey reported that he had <strong>in</strong>cluded this item on <strong>the</strong> Agenda to <strong>in</strong>form <strong>Governors</strong> <strong>of</strong> <strong>the</strong> positive response for our contributions to <strong>the</strong> consultation that we have received from <strong>the</strong> Strategic Health Authority (SHA). ITEMS for DISCUSSION 55/08 Gov Governor <strong>Meet<strong>in</strong>g</strong>s Without Trust Directors Stuart Craig referred to his communication to <strong>the</strong> <strong>Governors</strong>, before <strong>the</strong> September <strong>Council</strong> <strong>of</strong> <strong>Governors</strong> <strong>Meet<strong>in</strong>g</strong>. He reiterated that some <strong>Governors</strong> had requested an opportunity to hold meet<strong>in</strong>gs without Directors. He <strong>in</strong>vited <strong>Governors</strong> to consider: 1. Do <strong>Governors</strong> wish to hold a meet<strong>in</strong>g without <strong>the</strong> Directors? 2. If so, how and when will <strong>the</strong>se meet<strong>in</strong>g take place? The <strong>Governors</strong> engaged <strong>in</strong> a discussion and noted <strong>the</strong> ma<strong>in</strong> reasons for <strong>the</strong> request: a. Create an opportunity to become more acqua<strong>in</strong>ted with each o<strong>the</strong>r. b. Create an opportunity to discuss as a group <strong>the</strong> governor role and understand <strong>the</strong>ir duties. c. Discuss more <strong>in</strong>formal items that may not be <strong>in</strong>cluded on <strong>the</strong> <strong>Council</strong> <strong>of</strong> <strong>Governors</strong> Agenda. d. Discuss items <strong>in</strong> private because <strong>the</strong> <strong>Council</strong> <strong>of</strong> <strong>Governors</strong> meet<strong>in</strong>gs are <strong>held</strong> <strong>in</strong> <strong>public</strong>. There was no consensus to hold a meet<strong>in</strong>g without Directors, but from those <strong>Governors</strong> who expressed an <strong>in</strong>terest to hold a meet<strong>in</strong>g without Directors <strong>the</strong> majority <strong>in</strong>dicated a preference for a workshop approach, with a clear focus on <strong>the</strong> <strong>in</strong>tended outcome. Glenn Cornish noted that <strong>the</strong> Staff <strong>Governors</strong> are already meet<strong>in</strong>g as a group. Dr Maurice Brooks noted that governors have a specific duty to represent <strong>the</strong> po<strong>in</strong>ts <strong>of</strong> view <strong>of</strong> <strong>the</strong>ir constituencies and <strong>the</strong>se issues should be discussed at <strong>the</strong> <strong>Council</strong> <strong>of</strong> <strong>Governors</strong> <strong>Meet<strong>in</strong>g</strong>. Graham Cawsey thanked everyone for <strong>the</strong>ir comments. He proposed that <strong>the</strong> Board and Governor Workshop on Wednesday 28 January is used to hold an 9
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