Employee Referral Program Policy - MyAlcoaBenefits

ALCOA Policies & Procedures
B
Employee Referral Program Policy
I. Purpose
United States
The purpose of the Employee Referral Program (ERP) is to take advantage of the
number one source of new hires for U.S. companies: referrals from current employees. Good
employees know other good employees. We want to create a process that will encourage all of
us to act as talent ambassadors for Alcoa.
This program is designed to help source top talent, build diversity, find candidates for hard-to-fill
positions, decrease cost per hire, and decrease turnover.
To encourage employees to refer new talent for salaried positions within Alcoa, the referring
employee will receive a monetary reward of $1,000, less applicable taxes, after their referred
candidate is hired and remains an active employee for six months.
II.
Eligibility
Referring Employee
Who is eligible for reward: Active full- and part-time employees at the time of referral and
award payment date
Who is not eligible:
o Executive Directors/Chief Officers
o Employees in Job Grades 24 and above
o Employees whose job functions include recruiting or Human Resources
o Supervisors and managers responsible for managing the position
o Employees on leave of any type
o Alcoa interns, temps, vendors, contractors, or consultants
Candidate (Referral)
Candidate must be:
o submitted through the ERP process by an eligible Alcoa employee for a specific
job opening, and
o hired within 12 months of ERP submission.
The following candidates are not eligible:
o individuals with an active resume/profile on Alcoa’s Applicant Tracking System
(BrassRing) in the 12 months prior to ERP submission
o interns, vendors, contractors, or consultants who are currently employed by
Alcoa or have been employed by Alcoa in the past 12 months
o interns now being hired as regular full-time employees
o former Alcoa employees who were
• terminated for cause
• separated from employment due to an Alcoa divestiture and subject to
employment terms in the divestiture agreement
Employee Referral Program Policy June 8, 2011 Page 1 - 2

Employee Referral Program Policy
B
III.
Award for successful referral
When the referred employee is hired and has completed six months on the job, the $1,000 award
will be paid to the referring employee as soon as administratively possible. Award amounts are
included in the employee’s pay check and are taxable (included in gross income).
An employee cannot earn more than $5,000 annually in referral awards. No more than $1,000
will be paid for any single referral that results in a hire.
If the candidate is hired into a position other than the one he or she was referred for, the referring
employee will receive a $500 award, less applicable taxes.
The hiring manager’s cost center will be charged.
IV.
Process
Before referring a candidate, employees should consider his or her:
work experience
educational background
employment record
experience in position being referred to
possible fit for position and Alcoa’s culture
Employees must follow the referral process in order to be eligible for the referral award:
1. Fill out referral form (available through links on HRDirect or MyAlcoaBenefits.com).
Information needed to fill out referral form:
a. candidate’s name and email address
b. relationship with candidate
c. how long employee has known candidate
d. current open position candidate is being referred for
e. why they are being recommended
2. Candidate will then be sent an email indicating they have been referred for a position
at Alcoa and requesting that they
a. fill out the online application via hyperlink
b. submit a cover letter and resume
c. respond to a series of pre-screening questions
The candidate will receive notification when application status is determined.
d. Employees will learn of their referral’s status only if the referred candidate is
hired for the position for which they were referred, or for another position, within
a 12-month period.
3. The new hire must be actively employed for six months in order for the employee to
receive their referral award.
4. The Global Recruiting Leader will resolve any eligibility issues that arise during this
process.
Employee Referral Program Policy July 2011 Page 2 -2