RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

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Criterion 6.5 Pay and conditions for employees and for employees of contractors always meet at least the legal or industry minimum standards and are sufficient to provide decent living wages A policy on pay and working conditions in PTTN was established in Perjanjian Kerja Bersama or Mutual Working Agreement that dealt with BKS-PPSS (Badan Kerja Sama Perusahaan Perkebunan Sumatera). The salary scales and conditions of work are described in detail for all the positions of employment. PTTN follows all the legislations on working days, working time, salary levels, regional minimum pay and employee insurance, deductions, sickness, holiday entitlement, maternity leave, dismissal reasons, period of notice for termination . HRD staff inform the workers before-hand of their salary adjustments whenever any are in the offing. The policy about wages is also socialized in agreements with contractors, for example :agreeement with CV. Bintang Meriah mention that the contractor shall in compliance with relevant labor regulation and the contractor’s workers shall be covered by JAMSOSTEK.(6.5.1.and 6.5.4). Records were sighted that the pay complied with the regional minimum salary for North Sumatra in January 2011 as stated by Decree of Governor North Sumatera No.188.44/674/KPTS/2010. A daily permanent worker (Syarat Kerja Umum Harian or Pekerja Harian Tetap), will get Rp 1,090,425 a month, above regional minimum salary which was Rp 1,035,500,- Employees also provided with rice allowance, for head of family is 15 kg plus 9 kg for wife and 7.5 kg for each children (maximum 3 children). All PTTN permanent employees are insured under JAMSOSTEK. All workers, if heads of families, are provided with a housing unit type G2 (48 m2), equipped with electricty and piped clean water for washing and bath, however the test analysis of potable water using reverse osmosis method fulfill the requirements of potable water standard by PerMenkes/416/1990. There are 3 company clinics in housing site and one central clinic where sick employees / dependents get free treatment. The more serious cases are referred to the regional hospital. There are nearby state schools ( 1 kindergarten, 4 elementary schools, and 1 junior high school which have been donated by PTTN as CSR program (6.5.3). Compliance Status : Full. Criterion 6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel PTTN has an agreement with the workers and management staff to allow them to establish a labour union in accordance with national legislation UU No. 13/ 2003. However, only non-staff employees can be Union officers to obviate any conflict of interest. The Union and management of PTTN negotiate the Perjanjian Kerja Bersama, or Mutual Working Agreement regularly. The minutes of some meetings were checked and the meetings found to be properly conducted. Union Worker also provided with the facility of room/ building and furniture. Compliance Status : Full. Criterion 6.7 Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education programmes. Children are not exposed to hazardous working conditions. PTTN has a policy on child and female workers as stated in “Peraturan Perusahaan PT. Smart SE larangan mempekerjakan anak di bawah umur No. 002/SE-HRDV/03/09” dated on 13.01.2009 and socialized in agreements with suppliers / contractors (6.7.1). No one under 18 years of age is to be employed. Records of personal data of employees - age, marital status, position and rank, location of work, date of commencing employment - are kept. Checking the records of the last recruitment on 26.12.2010 confirmed that no one under 18 years old has been employed - in compliance with Indonesian national legislation UU RI No. 13 Tahun 2003, article 68 . (6.7.2). Compliance Status : Full. Public Summary Report PT.Tapian Nadenggan –Langga Payung Mill Page 32
Criterion 6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited. A policy on equal rights regardless of race, caste, national origin, religion has been established as stated in “Peraturan Perusahaan PT. Smart Tbk pasal 5, SE No.146/CEO1-SE/04/2010” dated on 13.04.2010 and also socialized in agreements with suppliers/ contractors. PTTN is an equal opportunity employer, with promotion mainly based on merit. The company policy regarding equal opportunity employer can be seen on notice boards in estates and mill office and socialized through meetings, morning muster. Males and females with same qualification status receive the same pay for the same type or same nature of job, for example administration clerk (not staff), mandor (foremen/ forewomen) at estates, laboratory staff at mill. Interviews with workers and checks on records found it conformed. Compliance Status : Full. Criterion 6.9 A policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied PTTN has established a policy on prevention of sexual harassment and protection of reproductive rights of its female workers such as : maternity leave, menstruation leave, breastfeeding permit as stated in “Peraturan Perusahaan pasal 5 ayat 3, SE No.145/CEO1-SE/04/2010 tanggal 13 April 2010 perihal sosialisasi masalah sexual harassment“. The policy was socialized to the workers and contractors. There is gender committee establised to resolve if sexual harassment occurs. Interviews with female workers confirmed that they really understood the policy about sexual harassment and the reproductive rights. Compliance Status : Full. Criterion 6.10 Growers and mill deal fairly and transparently with smallholders and other local businesses. PTTN has fair, legal and transparent agreements with its suppliers / contractors and independent smallholders/ outgrowers. There are transactions and purchase contracts with contractors and local companies on sale and purchase of FFB, FFB transport and service, maintenance and repair of mill equipment. The price for FFB is determined by the Head of Regional Plantation Section, Agriculture Department of Province North Sumatra via a mechanism based on the CPO price, kernel price (index K) from all palm oil producers and palm oil estates in North Sumatra. Interviews with some contractors confirmed that they understood the terms of their contracts well and thought them fair, legal and transparent andfound no grievance about the price. Payment to contractors and independent smallholders have always been on time as evidenced by their lack of complaints Compliance Status : Full. Criterion 6.11 Growers and millers contribute to local sustainable development wherever appropriate PTTN is committed to support sustainable development of the local communities through its Corporate Social Responsibility programs which are presented in its Stakeholder meeting. Identification of projects is based on community needs, the priorities of each mill / estates and the budget available. The CSR programs in 2010-2011 are : Education: • Repairs Junior High Schools “SMP Satu Atap” and religious school in Langga Payung Estate, • Donation for Junior High School “SMP Satu Atap” in Langga Payung Estate to attend Science Olympiad in Medan. • Donation for Elementary School “SDN Mampang” and “SDN Normark” in Normark Estate. Religious program: Public Summary Report PT.Tapian Nadenggan –Langga Payung Mill Page 33
Page 1 and 2: Making our world safer RSPO CERTIFI
Page 3 and 4: Summary PT. TÜVNORD Indonesia (TNI
Page 5 and 6: 1.3 Locations PT. Tapian Nadenggan
Page 7 and 8: 1.4.1 Areas of Estates Three (3) es
Page 9 and 10: 1.5 Dates of Planting and Replantin
Page 11 and 12: 11 Langling Mill Bangko Inti Estate
Page 13 and 14: • Potential for Improvement Condi
Page 15 and 16: Assessor : Wieke Savitri Graduated
Page 17 and 18: Smallholders / Outgrowers Contact N
Page 19 and 20: HGU signboard also publicly availab
Page 21 and 22: PTTN has developed projected annual
Page 23 and 24: Criterion 4.4 Practices maintain th
Page 25 and 26: Criterion 4.6 Agrochemicals are use
Page 27 and 28: documented evidence of evaluation f
Page 29 and 30: Criterion 5.2 The status of rare, t
Page 31: Figure 8. Stakeholders meeting at L
Page 35 and 36: Criterion 7.1 A comprehensive and p
Page 37 and 38: Non Conformity Report - T02.07/11 D
Page 47 and 48: Some records should be signed by au
Page 49 and 50: 3.6 Formal sign-off of assessment f
Page 51 and 52: STANDARD SOP/Policy/Others Records/
Page 53 and 54: Annex B : D r a f t C E R T I F I C
Page 55 and 56: Annex C : Certification Assessment
Page 57 and 58: Date / Time 1) Site / Shift / Organ

RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

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