RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

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2.8. Outline of how stakeholders were interviewed Stakeholder consultations began with notification of the upcoming assessment in the websites of RSPO and PTTN. Telephone calls, e-mails, facsimiles or letters were sent to the applicable stakeholders. PTTN has held regular meetings with its stakeholders in accordance with its communication procedure “SOP Komunikasi dan Konsultasi dengan Stakeholder No. PT.TN- LPYM/RSPO-SOP/03 dated on 01.07.2010 “. Before the assessment proper, the audit team trawled the proceedings of all the meetings to update itself on the current situation and issues involved. The stakeholders were then invited to discuss critical issues in community development, including the latest progress plans for community development and the targets to be achieved. Some of the items on the agenda for the stakeholders’ meeting were the maintenance of infrastructure - roads, irrigation and drainage network, bridges and schools. In addition, to provide financial support, scholarships, welfare, sanitation and improved hygiene for the people living near the employees’ housing complexes, palm oil mill and supply bases. The discussion with stakeholders was well organized. The audit team then visited some of them for interviews for both positive / negative information on any issue in connection with the operations of the PTTN palm oil mill and supply bases. The stakeholders meeting conducted by assessor team and interviews without the presence of the company personnel/staff to obtain more comprehensive feedback. 2.9. List of Stakeholders The table below lists the stakeholders involved: Statutory Body Contact Person (if applicable and address) Location Phone Kabagtapem Pemkab LaBuSel Zulkifli Kota Pinang 08126265418 Asisten 1 Pemkab Paluta Amas Hasibuan Gunung Tua 08126569707 Camat Halongonan Pangaribuan Dalimunthe Sipaho 082166735400 Camat Sei Kanan Igani S.Sos Langga Payung 08126007320 Kapolsek Sei Kanan H.A. Siregar Langga Payung 081361900838 Kapolsek Gunung Tua M.Sijabat Gunung Tua 081363205666 Danramil Pd.Bolak Chaidir Harahap Gunung Tua 081376629919 Danramil Sei Kanan Hotman Langga Payung 081376809990 DisHutBun Labuhan Batu Erwin Rantau Prapat 081376006244 KaDisHutBun Paluta Marataib Harahap Gunung Tua 08127604281 PPL DisHutBun Paluta Suwito Hutaimbaru 081362011819 PPL DisHutBun Labusel Wahidin Ranto Jiur 081370568420 Kasubbidwasnaker Disnaker I Ngarak Karo karo Rantau Prapat 081361590714 Labuhan Batu Disnaker Padang Lawas Utara Olopon Simbolon Gunung Tua 081376252160 Kasie Sengketa BPN Labuhan Sujono Rantau Prapat 081361333656 Batu Kasie Sengketa BPN Pd Adi Irwansyah P.Sidempuan 081397549515 Sidempuan Kades Situmbaga Faisal Situmbaga 081265568868 Kades Huta Baru Nangka Saur Harahap Huta Baru Nangka 081397002196 Kades Bt. Nadenggan Yahya Harahap Tapian 081375535550 Kades Ujung Gading Abdul Hakim Ujung Gading 081362443310 Kades Sihopuk Baru Rohman Sihopuk Baru 081263639096 Kades Sihopuk Lama Sanaran Harahap Sihopul Lama 081397810180 Kades Siancimun Parlaungan Harahap Siancimun 081396252259 Kades Rondaman Alpian Harahap Rondaman 081396996075 Public Summary Report PT. Tapian Nadenggan‐Langga Payung Mill Page 16
Smallholders / Outgrowers Contact Name Phone E mail (if applicable and address) H. Repelita 081361445500 H. Dahyar 08126381123 H. Daham 081370674461 H. Pandu Husin 081370999977 Independent supplier of Contact Name Location Phone materials and services (if applicable and address) PT.Altrak Bp.T.Mulja Tirto Medan 061-8449978 PT.United Traktor Bp.Joseph Tarigan Medan 061-7865133 PT.Traktor Nusantara Bp. Ilham S.Nasution Medan 061-7874455 PT.Trakindo Bp.M.Ridwan Medan 061-7865311 Worker Organization Contact Name Location Phone (if applicable and address) Ketua SPSI Resman Purba Pondok Ry II LPYE 085270098025 Ketua Kop Kar Tapian Makmur Ismail Pondok Div.1 081265657266 LPYE NGO Contact Name Location Phone (if applicable and address) Khatulistiwa Parulian Sihopuk Baru 082166048466 Koran Lokal "Dinamika Rakyat" Sutan Parbonuan Hrp Hutaimbaru 081260649588 2.10. Questions posed in interviews with stakeholders • Does PTTN provide information on the RSPO certification exercise including plans for safety and health to the public and stakeholders? • Does PTTN hold regular meetings on community development? • Does PTTN respond well to complaints in respect of RSPO P & C implementation? • Is there a clear grievance and complaints procedure in the company? • Are there any complaints on land acquired by PTTN for planting oil palm? • Is there any environment impact caused by the operations of PTTN? • Is there a procedure for settlement of conflicts communicated to the local community? • Does PTTN meet with stakeholders regularly to discuss issues on community development? • Are the workers paid in accordance with government regulations? • Is there a system to disseminate information quickly in emergencies to the local communities around the palm oil mill and supply bases? All the responses / comments, whether positive or negative, were recorded by the audit team by hand. It then verified the information by the standard operating procedure. . 2.11. Date of next surveillance visit The next surveillance audit has to be within 12 months from the date of RSPO approval of the Initial Certification. The surveillance audit has to be conducted yearly for a 5-years period. Public Summary Report PT. Tapian Nadenggan‐Langga Payung Mill Page 17
Page 1 and 2: Making our world safer RSPO CERTIFI
Page 3 and 4: Summary PT. TÜVNORD Indonesia (TNI
Page 5 and 6: 1.3 Locations PT. Tapian Nadenggan
Page 7 and 8: 1.4.1 Areas of Estates Three (3) es
Page 9 and 10: 1.5 Dates of Planting and Replantin
Page 11 and 12: 11 Langling Mill Bangko Inti Estate
Page 13 and 14: • Potential for Improvement Condi
Page 15: Assessor : Wieke Savitri Graduated
Page 19 and 20: HGU signboard also publicly availab
Page 21 and 22: PTTN has developed projected annual
Page 23 and 24: Criterion 4.4 Practices maintain th
Page 25 and 26: Criterion 4.6 Agrochemicals are use
Page 27 and 28: documented evidence of evaluation f
Page 29 and 30: Criterion 5.2 The status of rare, t
Page 31 and 32: Figure 8. Stakeholders meeting at L
Page 33 and 34: Criterion 6.8 Any form of discrimin
Page 35 and 36: Criterion 7.1 A comprehensive and p
Page 37 and 38: Non Conformity Report - T02.07/11 D
Page 47 and 48: Some records should be signed by au
Page 49 and 50: 3.6 Formal sign-off of assessment f
Page 51 and 52: STANDARD SOP/Policy/Others Records/
Page 53 and 54: Annex B : D r a f t C E R T I F I C
Page 55 and 56: Annex C : Certification Assessment
Page 57 and 58: Date / Time 1) Site / Shift / Organ

RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

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