ERICKSON-HALL P r o g r a m M a n a g e m e n t - Rowland ...

ERICKSON-HALL
P R O G R A M M A N A G E M E N T
CITIZENS’ BOND OVERSIGHT COMMITTEE
Measure R 2006 Bond
Update Presentation
Rowland Unified School District
March 3, 2010
Khary Knowles, Program Manager
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com

CBOC: Measure R 2006 Bond
Program Update: AGENDA
A. Program Update
B. Fiscal Services - Financial
Summary
C. Building Services - Project Status
Report
D. Purchasing - Bid and Contract
Update
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
2

A. Program Update
1. Scope: 28 current projects (55 project names)
2. Schedule: Modernizations: Fall 2009 – 2013
3. Budget: $138,200,000 (Ideal: $145,700,000)
a. Bond
b. Interest
c. State funds (partial)
d. Developer Fees
e. Deferred Maintenance funds
3

A. Program Update
Scope
Current Projects: 29
a. 21 schools
b. 4 CTE projects
a. Nogales HS: Autoshop
b. Nogales HS: Business
c. Rowland HS: Culinary Arts/JAR
d. Rowland HS: Business
c. 3 Portables projects
a. Ybarra Academy
b. Blandford ES
c. Nogales HS
d. NHS Library
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A. Program Update
Scope (cont.)
Projects Completed
a. W.O.R. Library Modernizations (8)
b. Rowland ES Covered Walkway
c. HS Stadiums (2) and La Seda Playground
d. Villacorta ES Multipurpose Building
e. K-8 Academy Conversions (2)
f. Ybarra Academy Portables
g. Blandford Modernization: “Phase 1”
Portables & Electrical
5

A. Program Update
Schedule
Projects Completed
Project Date Arch.
Estimate
1. Ybarra Portables Summer
2009
2. Blandford
Portables (Phase 1)
(not
provided)
Bid Amt.
Completed
Amt.
$ 382,000 $ 499,458
Fall 2009 $ 852,305 $598,800 $ 668,110
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A. Program Update
Schedule (cont.)
Projects in Construction
Project
Construction Schedule
3. NHS: CTE-Autoshop* June 2009 - ? (class has moved in)
9a. NHS: Wet Utilities Mod.* July 2009 - ? (98% complete)
5. Ybarra Academy Mod. November 2009 – July 2010
4. RHS: CTE-Culinary/JAR February 2010 – February 2011
13. Blandford ES Mod. February 2010 – February 2011
*Notes:
3. Punchlist items & equipment commissioning/training remain
9a. Public Utilities connection complete. Final connections and punchlist
items to complete.
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A. Program Update
Schedule (cont.)
Projects in Construction (cont.)
Project Arch. Estimate Bid Amount Difference
NHS: Autoshop $ 1,610,436 $ 1,300,000 -$ 310,436
NHS: Wet Utilities (not provided) $ 1,020,000 n/a
Ybarra Academy Mod. $ 3,511,819 $ 1,129,733 -$ 2,382,086
RHS: Culinary/JAR $ 1,787,508 $ 1,615,145 -$ 172,363
Blandford ES Mod. $ 2,691,621 $ 1,979,381 -$ 712,240
Total -$ 3,577,125
Note: The amount of difference between the Architect’s estimate and
the Bid amount shall be used as follows:
1. Contingency funds (i.e. Change orders for unforeseen conditions)
2. To supplement anticipated funds not received by the State.
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A. Program Update
Schedule (cont.)
Bid & Negotiations
Project
Bid (Advertisement – Award)
6. Giano IS Mod. DSA-approved; Pre-bid planning
7. Rincon IS Modernization DSA-approved; Pre-bid planning
8. Hurley ES Mod. DSA-approved; Pre-bid planning
9. NHS Modernization DSA-approved; Pre-bid planning
12. Oswalt Academy DSA-approved; Pre-bid planning
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A. Program Update
Schedule (cont.)
DSA Review
Project
Status (Submitted - Possible Bid)
29. NHS: Portables February 2010 (OTC=1-day submittal)
10. AIS Modernization March 2009 – March 2010
11. Villacorta ES Mod. April 2009 – March 2010
14. La Seda ES Mod. July 2009 – March 2010
15. Northam ES Mod. July 2009 – March 2010
16. RHS Modernization August 2009 – April 2010
17. RHS: CTE-Business August 2009 – April 2010
18. Hollingworth ES Mod. August 2009 – April 2010
19. Shelyn ES Mod. August 2009 – April 2010
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A. Program Update
Schedule (cont.)
DSA Review (cont.)
Project
Status (Submitted - Possible Bid)
20. Rorimer ES Mod. August 2009 – April 2010
21. NHS Library Floor Repair October 2009 – June 2010
22. NHS: CTE-Business October 2009 – June 2010
23. Jellick ES Mod. October 2009 – June 2010
24. Killian ES Mod. October 2009 – June 2010
25. Yorbita ES Mod. October 2009 – June 2010
26. Farjardo ES Mod. January 2010 – September 2010
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A. Program Update
Schedule (cont.)
Design Phase
Project
Projected DSA Submittal Date
27. Rowland ES Mod. TBD
28. Santana HS Mod. TBD
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A. Program Update
Budget
Available Revenue Sources
Sources
Amount
Measure R 2006 Bond $ 118,000,000
Interest Funds (Series A) $ 4,200,000
Revenue Sources (State, CTE) $ 22,000,000
Sub-Total Possible Revenue Budget: $144,200,000
Developer Fees + $ 900,000
Deferred Maintenance + $ 600,000
Total Possible Revenue Budget: $ 145,700,000
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A. Program Update
Budget (cont.)
Plan A: “Middle Case Scenario”
• Budget with dollars “in hand” plus partial expected revenue sources
• 3 current designs show a portion of funds expected, but able to
proceed in Increments if funding is not secured
Sources
Amount
Measure R 2006 Bond $ 118,000,000
Interest Funds (Series A) $ 4,200,000
Revenue Sources – Partial State Funds $ 14,500,000
Available Revenue: $ 136,700,000
Developer Fees + $ 900,000
Deferred Maintenance + $ 600,000
Total Available Revenue: $ 138,200,000
14

A. Program Update
Summary
A. Program Update
Summary: March 3, 2010
1. Scope: 29 current projects
2. Schedule: Modernizations:
Fall 2009 – 2013
3. Budget: $138,200,000
(Ideal: $145,700,000)
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B. Fiscal Services
Financial Summary: 3/3/10
For the Period Ended February 28, 2010
BEGINNING FUND BALANCE: JULY 1, 2009 $35,331,265
REVENUE
Interest – July 2009 to February 28, 2010 $ 372,664
LESS: EXPENDITURES PAID (Total All)
July 2009 to February 28, 2010 $ 5,462,293
FUND BALANCE AS OF February 28, 2010
MEASURE R 2006 $ 30,241,636
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
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B. Fiscal Services
Financial Summary: 3/3/10 (cont.)
Expenditures paid - July 2008 to February 2010 2009-10 2008-09
90300 Stadium - Nogales, Rowland HS 0 0
90301 Wonder of Reading 0 266,926
90302 Playground - La Seda Elementary 0 0
90303 Cover Walkway - Rowland Elemenatry 0 0
90304 Multi-Purpose/Kitchen - Villacorta Elementary 0 0
90305 Library Renovation - Nogales High School 81,573 2,750
90307 Curb Appeal/Fencing 0 0
90308 K-8 Conversion - Ybarra/Oswalt El.Schools 0 (97,904)
90309 Career Tech - Nogales/Rowland High Schools: Auto/Cul. 1,175,809 577,389
90310 New Construction - Oswalt Academy 69,166 360,137
90319 Career Tech - Nogales/Rowland High Schools: Business 188,935 53,727
90400 Modernization 3,684,444 6,256,595
90200 Program Management 262,366 559,450
TOTALS 5,462,293 7,979,070
90308 K-8 Conversion: Ybarra/Oswalt (FUND 25.0) 622,989 23,322
Note: The prior year’s adjustments were relocated into Fund 25.0.
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com

C. Building Services
Project Status Report
1. Nogales HS: Autoshop
a. Class moved in
b. Touch-up items and equipment training remains
2. Nogales HS: Underground “Wet” Utilities
a. 98% complete
b. City utilities hooked up – Feb. 2010
3. Ybarra Academy: Modernization
a. Schedule: Nov. 2009 – August 2010
4. Blandford ES: Modernization
a. Schedule : Feb. 2010 – Feb. 2011
5. RHS: CTE - Culinary Art/JAR
a. Schedule: Feb. 2010 – Feb. 2011
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
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C. Building Services
Project Status Report (cont.)
Nogales HS: Autoshop
1. Scope: Remodel one Autoshop classroom
a. No major revisions
2. Schedule: June 2009 – December 2009
a. District Concerns: Fire/Life safety, craftsmanship
b. Specialized equipment and related complexities
3. Budget: $1,300,000 GMP
a. Negotiations to determine District changes, Architect
changes, or misc. changes (i.e. “means and methods”)
4. Construction Delivery Method: Lease Leaseback
5. General Contractor: Erickson-Hall Construction Company
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Program Update
Project Status: NHS – CTE Autoshop
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C. Building Services
Project Status Report (cont.)
Nogales HS: Underground “Wet” Utilities
1. Scope: Replace underground “wet” utilities
a. Architect Revisions
2. Schedule: June 2009 – December 2009
a. Optimistic original schedule
b. Coordination with local Water District authority
3. Budget: $1,020,000 GMP
a. Negotiations to determine District changes, Architect
changes, or misc. changes (i.e. means and methods)
4. Construction Delivery Method: Lease Leaseback
5. General Contractor: Erickson-Hall Construction Company
21

Program Update
Project Status: NHS – Underground Utilities
Before
After (1 week later)
22

C. Building Services
Project Status: RHS CTE Culinary Arts/JAR
1. Scope: Modernize the Culinary Arts classroom facilities
and the JAR campus restaurant
2. Schedule: February 2010 – February 2011
3. Arch. Estimate/Bid: $ 1,787,508/$ 1,615,145
4. Construction Delivery Method: Hard Bid
5. General Contractor: JRH Construction
Demolition
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
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C. Building Services
Project Status Report (cont.)
Modernizations
1. Scope
a. Infrastructure (Utilities, etc.)
b. Science Labs
c. Permanent Classrooms
d. Code Requirements
2. Schedule: varies
3. Budget/Bid: varies
4. Construction Delivery Method: varies
5. General Contractor: varies
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C. Building Services
Project Status: Ybarra Academy Mod.
1. Schedule: November 2009 – August 2010
2. Arch. Estimate/Bid: $ 3,511,819/$ 1,129,733
3. Construction Delivery Method: Hard Bid
4. General Contractor: SBS Corporation
5. Casework Contractor: GDL/Best Quality Painting, Inc.
New ceiling soffit
Utilities replacement
Classroom demolition
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
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C. Building Services
Project Status: Blandford ES Mod. (Phase 2)
1. Schedule: February 2010 – February 2011
2. Arch. Estimate/Bid: $ 2,691,621/$ 1,979,381
3. Construction Delivery Method: Hard Bid
4. General Contractor: GDL/Best Quality Painting, Inc.
5. Casework Contractor: GDL/Best Quality Painting, Inc.
Site and building preparation
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
26

C. Building Services
Project Status Report (cont.)
Project Status Summary:
1. The NHS Autoshop is in use by the students.
2. NHS Utility replacement and City utilities construction
was successful. Minor connections remain for
completion.
3. The second CTE project has started.
4. K-8 and Elementary campus modernizations have
started.
5. Must determine construction delivery methods for
future projects:
a. Hard Bid
b. Lease Leaseback
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D. Purchasing Services
Bid and Contract Update
Project Name Status Bids Due Award Date Construction
Dates
Nogales HS
Contract
Amount /
Estimate
Stadium Fields, Track Complete 4/17/2007 6/24/2007 3/30/07-3/1/08 $ 2,399,605
Rowland HS
Stadium Fields, Track Complete 4/17/2007 6/24/2007 3/30/07-3/1/08 $ 2,128,814
La Seda ES
Playground Complete 4/9/2007 7/1/2007 6/20/07-5/25/08 $ 270,825
Rowland ES
Covered Walkway ** Complete 3/7/2007 4/1/2007 4/15/07-4/1/08 $ 778,324
Villacorta ES
Multi-Purpose Room Complete 5/10/2007 6/11/2007 6/30/07-6/24/08 $ 1,982,504
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
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D. Purchasing Services
Bid and Contract Update (cont.)
Project Name Status Bids Due Award Date Construction
Dates
Blandford ES
Portables & Electrical
Complete 3/26/09 4/7/09 4/21-8/7/09
Upgrade
Partial Modernization For Bid 12/15/09 1/19/10 2/2 – 2/2/11
Nogales HS
C.T.E. – Auto Shop
Modernization -
Utilities
Ybarra Academy
Under
Construction
Under
Construction
N/A (LLB) 6/17/09 6/17/09-9/17/09
Contract Amount
/ Estimate
$ 709,111/
$ 852,305
$ 1,845,000/
$ 2,691,621
$ 1,300,000/
$ 1,610,436
N/A (LLB) 7/15/09 7/7/09-10/6/09 $ 1,020,000
Portables Complete 12/17/2008 1/17/2009 1/29/09-5/11/09 $ 542,146
Modernization Awarded 9/22/09 10/13/09 11/2/09-7/23/10
Rowland HS
Culinary CTE-Arts/JAR For Bid 12/15/09 1/19/10 2/2 – 2/2 11
$ 1,005,689/
$ 3,271,752
$ 1,615,145/
$ 1,787,508
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
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ERICKSON-HALL
P R O G R A M M A N A G E M E N T
THANK YOU
March 3, 2010
Khary Knowles, Program Manager
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com