3-9-10 Erickson-Hall Bond Report - Rowland Unified School District

ERICKSON-HALL
P R O G R A M M A N A G E M E N T
Measure R 2006 Bond
Program Update Presentation
Rowland Unified School District
March 9, 2010
Khary Knowles, Program Manager
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com

Measure R 2006 Bond
Program Update: AGENDA
A. Program Update
B. Fiscal Services - Financial
Summary
C. Building Services - Project Status
Report
D. Purchasing - Bid and Contract
Update
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
2

A. Program Update
1. Scope: 29 current projects
2. Schedule: Modernizations: Fall 2009 – 2013
3. Budget: $138,200,000 (Ideal: $145,700,000)
a. Bond
b. Interest
c. State funds (partial)
d. Developer Fees
e. Deferred Maintenance funds
3

A. Program Update
Scope
Current Projects: 29
a. 21 schools
b. 4 CTE projects
a. Nogales HS: Autoshop
b. Nogales HS: Business
c. Rowland HS: Culinary Arts/JAR
d. Rowland HS: Business
c. 3 Portables projects
a. Ybarra Academy
b. Blandford ES
c. Nogales HS
d. NHS Library
4

A. Program Update
Schedule
Projects in Construction
Project
Construction Schedule
3. NHS: CTE-Autoshop* June 2009 - ? (class has moved in)
9a. NHS: Wet Utilities Mod.* July 2009 - ? (98% complete)
5. Ybarra Academy Mod. November 2009 – July 2010
4. RHS: CTE-Culinary/JAR February 2010 – February 2011
13. Blandford ES Mod. February 2010 – February 2011
*Notes:
3. Punchlist items & equipment commissioning/training remain
9a. Public Utilities connection complete. Final connections and punchlist
items to complete.
5

A. Program Update
Schedule (cont.)
Pre-Bid Planning/Bid & Negotiations
Project
Bid (Advertisement – Award)
6. Giano IS Mod. DSA-approved; Pre-bid planning
7. Rincon IS Modernization DSA-approved; Pre-bid planning
8. Hurley ES Mod. DSA-approved; Pre-bid planning
9. NHS Modernization DSA-approved; Pre-bid planning
11. Villacorta ES Mod. DSA-approved; Pre-bid planning
12. Oswalt Academy DSA-approved; Pre-bid planning
15. Northam ES Mod. DSA-approved; Pre-bid planning
6

A. Program Update
Schedule (cont.)
DSA Review
Project
Status (Submitted - Possible Bid)
29. NHS: Portables March 2010 (OTC=1-day submittal)
10. AIS Modernization March 2009 – March 2010
14. La Seda ES Mod. July 2009 – March 2010
16. RHS Modernization August 2009 – April 2010
17. RHS: CTE-Business August 2009 – April 2010
18. Hollingworth ES Mod. August 2009 – April 2010
19. Shelyn ES Mod. August 2009 – April 2010
20. Rorimer ES Mod. August 2009 – April 2010
7

A. Program Update
Schedule (cont.)
DSA Review (cont.)
Project
Status (Submitted - Possible Bid)
21. NHS Library Floor Repair October 2009 – June 2010
22. NHS: CTE-Business October 2009 – June 2010
23. Jellick ES Mod. October 2009 – June 2010
24. Killian ES Mod. October 2009 – June 2010
25. Yorbita ES Mod. October 2009 – June 2010
26. Farjardo ES Mod. January 2010 – September 2010
8

A. Program Update
Schedule (cont.)
Design Phase
Project
Projected DSA Submittal Date
27. Rowland ES Mod. TBD
28. Santana HS Mod. TBD
9

A. Program Update
Budget
Projects in Construction (cont.)
Project Arch. Estimate Bid Amount Difference
NHS: Autoshop $ 1,610,436 $ 1,300,000 -$ 310,436
NHS: Wet Utilities (not provided) $ 1,020,000 n/a
Ybarra Academy Mod. $ 3,511,819 $ 1,129,733 -$ 2,382,086
RHS: Culinary/JAR $ 1,787,508 $ 1,615,145 -$ 172,363
Blandford ES Mod. $ 2,691,621 $ 1,979,381 -$ 712,240
Total -$ 3,577,125
Note: The amount of difference between the Architect’s estimate and
the Bid amount shall be used as follows:
1. Contingency funds (i.e. Change orders for unforeseen conditions)
2. To supplement anticipated funds not received by the State.
10

B. Fiscal Services
Financial Summary: 3/3/10
For the Period Ended February 28, 2010
BEGINNING FUND BALANCE: JULY 1, 2009 $35,331,265
REVENUE
Interest – July 2009 to February 28, 2010 $ 372,664
LESS: EXPENDITURES PAID (Total All)
July 2009 to February 28, 2010 $ 5,462,293
FUND BALANCE AS OF February 28, 2010
MEASURE R 2006 $ 30,241,636
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
11

B. Fiscal Services
Financial Summary: 3/3/10 (cont.)
Expenditures paid - July 2008 to February 2010 2009-10 2008-09
90300 Stadium - Nogales, Rowland HS 0 0
90301 Wonder of Reading 0 266,926
90302 Playground - La Seda Elementary 0 0
90303 Cover Walkway - Rowland Elemenatry 0 0
90304 Multi-Purpose/Kitchen - Villacorta Elementary 0 0
90305 Library Renovation - Nogales High School 81,573 2,750
90307 Curb Appeal/Fencing 0 0
90308 K-8 Conversion - Ybarra/Oswalt El.Schools 0 (97,904)
90309 Career Tech - Nogales/Rowland High Schools: Auto/Cul. 1,175,809 577,389
90310 New Construction - Oswalt Academy 69,166 360,137
90319 Career Tech - Nogales/Rowland High Schools: Business 188,935 53,727
90400 Modernization 3,684,444 6,256,595
90200 Program Management 262,366 559,450
TOTALS 5,462,293 7,979,070
90308 K-8 Conversion: Ybarra/Oswalt (FUND 25.0) 622,989 23,322
Note: The prior year’s adjustments were relocated into Fund 25.0.
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com

C. Building Services
Project Status Report
1. Nogales HS: Autoshop
a. Class moved in
b. Touch-up items and equipment training remains
2. Nogales HS: Underground “Wet” Utilities
a. 98% complete
b. City utilities hooked up – Feb. 2010
3. Ybarra Academy: Modernization
a. Schedule: Nov. 2009 – August 2010
4. Blandford ES: Modernization
a. Schedule : Feb. 2010 – Feb. 2011
5. RHS: CTE - Culinary Art/JAR
a. Schedule: Feb. 2010 – Feb. 2011
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
13

Program Update
Project Status: NHS – CTE Autoshop
14

Program Update
Project Status: NHS – Underground Utilities
Before
After (1 week later)
15

C. Building Services
Project Status: RHS CTE Culinary Arts/JAR
1. Scope: Modernize the Culinary Arts classroom facilities
and the JAR campus restaurant
2. Schedule: February 2010 – February 2011
3. Arch. Estimate/Bid: $ 1,787,508/$ 1,615,145
4. Construction Delivery Method: Hard Bid
5. General Contractor: JRH Construction
Demolition
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
16

C. Building Services
Project Status: Ybarra Academy Mod.
1. Schedule: November 2009 – August 2010
2. Arch. Estimate/Bid: $ 3,511,819/$ 1,129,733
3. Construction Delivery Method: Hard Bid
4. General Contractor: SBS Corporation
5. Casework Contractor: GDL/Best Quality Painting, Inc.
New ceiling soffit
Utilities replacement
Classroom demolition
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
17

C. Building Services
Project Status: Blandford ES Mod. (Phase 2)
1. Schedule: February 2010 – February 2011
2. Arch. Estimate/Bid: $ 2,691,621/$ 1,979,381
3. Construction Delivery Method: Hard Bid
4. General Contractor: GDL/Best Quality Painting, Inc.
5. Casework Contractor: GDL/Best Quality Painting, Inc.
Site and building preparation
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
18

D. Purchasing Services
Bid and Contract Update
Project Name Status Bids Due Award Date Construction
Dates
Nogales HS
Contract
Amount /
Estimate
Stadium Fields, Track Complete 4/17/2007 6/24/2007 3/30/07-3/1/08 $ 2,399,605
Rowland HS
Stadium Fields, Track Complete 4/17/2007 6/24/2007 3/30/07-3/1/08 $ 2,128,814
La Seda ES
Playground Complete 4/9/2007 7/1/2007 6/20/07-5/25/08 $ 270,825
Rowland ES
Covered Walkway ** Complete 3/7/2007 4/1/2007 4/15/07-4/1/08 $ 778,324
Villacorta ES
Multi-Purpose Room Complete 5/10/2007 6/11/2007 6/30/07-6/24/08 $ 1,982,504
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
19

D. Purchasing Services
Bid and Contract Update (cont.)
Project Name Status Bids Due Award Date Construction
Dates
Blandford ES
Portables & Electrical
Complete 3/26/09 4/7/09 4/21-8/7/09
Upgrade
Partial Modernization For Bid 12/15/09 1/19/10 2/2 – 2/2/11
Nogales HS
C.T.E. – Auto Shop
Modernization -
Utilities
Ybarra Academy
Under
Construction
Under
Construction
N/A (LLB) 6/17/09 6/17/09-9/17/09
Contract Amount
/ Estimate
$ 709,111/
$ 852,305
$ 1,845,000/
$ 2,691,621
$ 1,300,000/
$ 1,610,436
N/A (LLB) 7/15/09 7/7/09-10/6/09 $ 1,020,000
Portables Complete 12/17/2008 1/17/2009 1/29/09-5/11/09 $ 542,146
Modernization Awarded 9/22/09 10/13/09 11/2/09-7/23/10
Rowland HS
Culinary CTE-Arts/JAR For Bid 12/15/09 1/19/10 2/2 – 2/2 11
$ 1,005,689/
$ 3,271,752
$ 1,615,145/
$ 1,787,508
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
20

Measure R 2006:
“Flow Charts”
OPSC (Office of Public
School Construction)
Audit Requirements
1. Process documentation
(i.e. Flow Charts)
a. Contracts
b. Purchase Orders
c. Payment
d. Change Orders
e. Budget Adjustments
f. Stop Notices
g. Emergencies
2. Fraud Identification
Process documentation
(i.e. Policy & Procedures)
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com

11/10/09: Project Update
Nogales HS: Lease Leaseback Projects
Summary:
1. Autoshop looks great.
2. Utility replacement in major pedestrian areas completed
during the summer break
3. Lessons Learned:
a. Must maintain “normal” preconstruction process
- PLANNING VS. “SHOTGUN”
b. RFP for best value (GMP, quality, and “trust”)
- RFP IN PRODUCTION BY EH
c. Interview process (understand scope, example
scenario discussions, LLB change process, etc.)
d. District/Architect/Contractor preconstruction
meetings
4. Quality final product!
22

11/10/09: Construction Management
Workshop/Presentation Preparation
Agenda:
1. Construction Management and Soft Costs report
1. Follow-up to July 2009 Workshop
2. Measure R 2000 facts
3. Industry standards
4. Current RUSD practices
– INFO PROVIDED IN BOARD PACKET
2. Construction Management options and costs
– INFO PROVIDED IN BOARD PACKET
3. Preconstruction Process from “Lessons Learned”
- TBD (previous slide)
4. Questions? Any additional information
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
23

ERICKSON-HALL
P R O G R A M M A N A G E M E N T
THANK YOU
March 9, 2010
Khary Knowles, Program Manager
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com