volume 8 foreign aided project management manual contents

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MANAGEMENT MANUAL VOLUME 8 RHD Specific Job Description – Foreign Aided Project Operations SJD/FAP/1.2 – Superintending Engineer – PCU Roads or Bridges or PMP Foreign Aided Project Management Manual – PCU Approved: 4. Check draft DPP and TAP based on (information and data) of MOU, Aide-Memoirs, relevant government orders and information and data from feasibility study, detailed design etc.; 5. Oversee that the consultant interact with different circles of functional units of the Headquarters Wings; 6. Coordinate with the development partners and Project Director in managing and monitoring functions of loan, grant and credit with particular responsibility for the efficient operations of expenditures, progress; 7. Check and recommend RFP for appointing consultants (both foreign and local) and submit to Project Director PCU; 8. Review and submit monthly and other progress reports to the Project Director with observations on the feasibility study and planning components of the project; 9. Check and submit annual development programme and budget requirement of the project; 10. Review and recommend consultant's programme and advise Project Manager and consultants; 11. Participate in the coordination functions during feasibility study and project preparation; 12. Process time extension proposals of consultants for obtaining concurrence of development partners; 13. Process interim and final payment certificates of consultants for payment; 14. Check reports, investigations, analysis, recommendations about feasibility, final selection and preliminary design of the projects; 15. Review and process draft completion report or completion report of consultants activities; 16. Review and submit statement of audit objections along with replies showing position of outstanding and dropped objections; 17. Ensure that the relevant records and reports on FAPs are sent and maintained in the RHD database; 18. Report to PD PCU for any other duties as assigned from time to time. Issue 1 April 2005 Page 2 of 2
MANAGEMENT MANUAL VOLUME 8 RHD Specific Job Description – Foreign Aided Project Operations SJD/FAP/1.3 – Project Manager – PCU Roads or Bridges or PMP Foreign Aided Project Management Manual – PCU Approved: OFFICERS UNDER PROJECT MANAGER – PCU • Sub-Divisional Engineer (SDE) • Assistant Engineers (AE) • Sub-Assistant Engineers (SAE) PERSONNEL SPECIFICAT IONS: The post holder shall meet the general requirements of an Executive Engineer as specified in the RHD Management Manual Volume 1 as per recruitment rules. He should have worked as sub-divisional engineer for at least four years and preferably have experience in construction and maintenance management of roads or bridges. The post holder shall carryout other development functions and the duties and responsibilities under the revenue post where applicable. DUTIES AND RESPONSIBILITIES: In addition to the general responsibilities of the post of Executive Engineer as specified in the RHD Management Manual volume 1, the specific duties relating to this position are detailed below: 1. Prepare RFP for appointing consultants (both foreign and local) for different stages of the projects; 2. Interact with consultants and monitor tasks performed by the consultants on the study component; 3. Prepare monthly accounts and statements of expenditures for the Project and submit to the Desk Officer and Chief Accounts Officer, Director-Audit and Accounts, RHD; 4. Check consultants' interim and final payment certificate and submit to desk officer for approval; 5. Disburse local currency components and submit copies of payment certificates to Superintending Engineer (Desk Officer) and Consultants; 6. Submit final accounts and withdrawal applications of reimbursable project aid; 7. Submit monthly progress reports of physical works of the project; Issue 1 April 2005 Page 1 of 2
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