volume 8 foreign aided project management manual contents

Roads and Highways Department
Volume 8 – Foreign Aided Project Management Manual
Section 5 – Guidelines for Preparation of Foreign Aided Projects
SECTION 5
GUIDELINES FOR PREPARATION OF FOREIGN
AIDED PROJECTS
These guidelines provide the basis for preparation and implementation of all new RHD projects
receiving donor funding. This shall aid project preparation and feasibility studies and guide
preparation of loan, credit or grant agreements and subsequent request for proposals,
Contracts, and DPP, TAP documents. For ADB and WB projects and programmes, section 5.1
shall be included in request for proposals as a “particular specification” under the ‘data sheet’ or
as ‘special conditions’.
5.1 GENERAL
In the preparation and implementation of RHD foreign aided projects, the RHD officers and
consultants shall apply the relevant RHD standards and systems. This is set out and approved
by the RHD in [this] Foreign Aided Projects Management Manual.
Project preparation, the RFP for implementation arrangements and TOR for all TA consultants
should ensure:
• The audit and accounts of foreign aided projects shall be coordinated through the RHD
Central Management S ystem and by the Director-Audit and Accounts;
• Foreign aided projects shall apply the RHD key documents (standards, manuals and
guidelines, procedures etc) set out in the approved RHD Foreign Aided Project
Management Manual, the latest version of which are stated as ‘key documents’ in the
RHD document database on www.rhd.gov.bd;
• Foreign aided projects shall support and utilise key RHD systems and data, notably the
RHD Road Asset Management System (road maintenance management system, bridge
maintenance management system, GIS, required surveys and HDM4 workspace) and MIS
(intranet, internet and computer local and wide area networks);
• Interface with the relevant RHD functional units for inputs and approvals as required,
through the relevant project coordination unit (PCU) in RHD;
• All training budgets to be coordinated (overseas training) and transferred and delivered
(local training) through the SE-Training and HRD Circle (RHDTC).
These clauses provide guidelines, approved by the RHD, with the common understanding and
support of all development partners supporting the transport sector in Bangladesh, through
discussion at the Local Consultative Group for Transport (LCG). These clauses apply for future
loans and grants to RHD.
Issue 1 April 2005 Page 5. 1