volume 8 foreign aided project management manual contents

Roads and Highways Department
Volume 8 – Foreign Aided Project Management Manual
Section 2 – Strategy for Foreign Aided Projects
Regulations, integration of training and HRD, and ensuring consistent standard (quality control)
of road, bridge and periodic maintenance works.
This represents a change in the overall management, coordination and integration of FAPs
within the overall RHD organisational structure. It requires the support of senior RHD leaders
and encouragement for greater interaction by mid-level and junior engineers on a day-to-day
basis, using RHD systems, standards and approaches.
2.2 RHD STANDARDS AND SYSTEMS: A SINGLE PROCESS THROUGHOUT
RHD
Improve efficiency and consistency through introduction and maintenance of a single
framework for the identification, appraisal, prioritisation and selection of development
and maintenance projects. This will lead to avoid of duplication in systems, including
databases.
The PCU and PIU organisations will use the RHD’s systems and standards for all FAPs:
• In recent years the RHD and GoB have developed and adopted a broad array of
standards and approaches (e.g. for project preparation, appraisal, contracts,
construction supervision; monitoring; technical; environmental and social standards and
criteria). There is no need for separate systems and standards for different FAPs.
• RHD now has robust Management Information Systems (MIS), both for project data and
data on the road and bridge network and its condition (Road Asset Management
System; RAMS). These systems should be used for all FAPs. The use of RHD approved
standards and systems by FAPs will help strengthen capabilities and performance of
functional units across RHD.
2.2.1 RHD Management Information System (MIS)
The RHD’s databases, intranet and website provide the basic structure for sharing information in
RHD, with central document storage, key documents on line, mapping and databases
interlinked, and a Central Management System (CMS) for data transfer between field zones,
different FAPs and the head office wings.
2.2.2 RHD Road Asset Management System (RAMS)
Road and Bridge Maintenance Management Systems together form the hub of RHD’s Road
Asset Management System (RAMS) (outline shown in figure 2.1). These databases are linked to
Issue 1 April 2005 Page 2. 2