Screen Yorkshire â Facilities and Assistance for ... - Thedms.co.uk
Screen Yorkshire â Facilities and Assistance for ... - Thedms.co.uk
Screen Yorkshire â Facilities and Assistance for ... - Thedms.co.uk
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Film Friendly York – In<strong>for</strong>mation <strong>for</strong> production<br />
<strong>co</strong>mpanies <strong>and</strong> film crews – a ‘who’s who’ of who to<br />
make <strong>co</strong>ntact with.....<br />
We are delighted that you are interested in filming in beautiful historic York. There are<br />
three key organisations that may be useful to you; Creative Engl<strong>and</strong> (the national body<br />
<strong>for</strong> film), the City of York Council (<strong>for</strong> filming permissions etc), Visit York (the city’s<br />
tourism body) <strong>and</strong> then also <strong>Screen</strong> <strong>Yorkshire</strong>.<br />
Creative Engl<strong>and</strong> – Advice <strong>and</strong> <strong>Assistance</strong> <strong>for</strong> Visiting Film Crews<br />
Creative Engl<strong>and</strong> is the Key <strong>co</strong>ntact <strong>for</strong> help with:<br />
• Locations<br />
• <strong>Facilities</strong><br />
• Crew<br />
Creative Engl<strong>and</strong>’s Locations <strong>and</strong> Production Services department is <strong>co</strong>mmitted to<br />
providing a full Engl<strong>and</strong>-wide locations <strong>and</strong> crew service. Their work includes promoting<br />
the fantastic <strong>and</strong> diverse locations on offer across the English regions, from urban cities<br />
to dramatic <strong>co</strong>astline, to historical houses <strong>and</strong> ancient woodl<strong>and</strong>. They also help to<br />
<strong>co</strong>nnect in<strong>co</strong>ming productions to skilled local crew <strong>and</strong> facilities.<br />
Creative Engl<strong>and</strong> works in partnership with the British Film Commission <strong>and</strong> Film<br />
London, making strong <strong>co</strong>nnections <strong>and</strong> partnerships with organisations, studios <strong>and</strong><br />
<strong>co</strong>mpanies throughout the UK <strong>and</strong> internationally. Creative Engl<strong>and</strong> provides a<br />
locations <strong>and</strong> production support service <strong>for</strong> all kinds of production to shoot in the<br />
English regions outside London. The Creative Engl<strong>and</strong> team can provide locations<br />
support, advice <strong>and</strong> expertise on filming in all areas of Engl<strong>and</strong> as well as links with
egional film offices.<br />
might be able to help.<br />
Contact the team directly to discuss your project <strong>and</strong> how they<br />
Locations – <strong>Yorkshire</strong> Region<br />
Chris Hordley – Production Liaison Manager<br />
chris.hordley@creativeengl<strong>and</strong>.<strong>co</strong>.<strong>uk</strong><br />
Mobile: 07901 351197<br />
Crew & Production <strong>Facilities</strong> – English Regions<br />
Nicky Ball – Crew & <strong>Facilities</strong> Manager<br />
Nicky.ball@creativeengl<strong>and</strong>.<strong>co</strong>.<strong>uk</strong><br />
Mobile: 07887 813441<br />
For all general enquiries relating to filming in Engl<strong>and</strong> please call 0844 824 6042<br />
<strong>Screen</strong> <strong>Yorkshire</strong> – details to be added...<br />
More Helpful Contacts <strong>for</strong> Archive Footage:<br />
<strong>Yorkshire</strong> Film Archive - <strong>co</strong>ntact Binny Baker, Head of Access on 01904 876550 or Sue<br />
Howard on s.howard@yorks.ac.<strong>uk</strong><br />
ITV Calendar's archive. Contact Danny Meyers on 0113 222 0836<br />
David Wanless, Head of Libraries, but based in Leeds who is on 0113 222 8345<br />
CITY OF YORK COUNCIL - PERMISSIONS AND FILMING WITHIN THE CITY OF YORK –<br />
ADVICE PROVIDED BY THE CITY OF YORK COUNCIL<br />
There are no laws to prevent anyone filming on public streets, however it is an offence<br />
to cause an obstruction or to place materials on the highway without an appropriate<br />
licence. In theory a small crew (5 people or fewer) using a h<strong>and</strong>held or tripod camera<br />
should be able to film on the street without obtaining permission, however legislation in<br />
this area is open to interpretation <strong>and</strong> so if the Local Authority is not aware that you will<br />
be filming in the area there is a chance that you may be asked to stop.<br />
All film crews of five or less are there<strong>for</strong>e requested to gain permissions from the City<br />
of York Council <strong>co</strong>ntact which is Liz Topi.<br />
To film in private locations such as residential properties, you will need to apply directly<br />
to the property owner. Please remember that if you are filming in a flat or on a housing<br />
estate it may be owned by a Housing Association, Private L<strong>and</strong>lord or Council so you will<br />
need to <strong>co</strong>ntact ALL relevant parties. (note Visit York may be able to assist with any<br />
locations which are private businesses in the city)….<br />
It is re<strong>co</strong>mmended that any production planning to film on the street <strong>co</strong>ntact Liz Topi,<br />
the Events <strong>and</strong> Festivals Officer on 01904 554253/07500127821 (liz.topi@york.gov.<strong>uk</strong>),
who will be able to advise you on any areas where you will need filming permission,<br />
in<strong>for</strong>m you of potential filming hotspots - or of anything going on in the area that may<br />
disrupt your filming <strong>and</strong> assist in liaising with other arms of the Council who would need<br />
to be approached <strong>for</strong> permission etc. Film crews would also be asked to present a <strong>co</strong>py<br />
of their Public Liability Insurance.<br />
Small crews<br />
If you are a crew of fewer than 5 people, using only a h<strong>and</strong>-held or tripod cameras <strong>and</strong><br />
have no parking requirements then you can use the Small Crew Notification Form.<br />
Crews of 5 or more, or <strong>co</strong>mplex shoots<br />
An application <strong>for</strong>m must be <strong>co</strong>mpleted <strong>and</strong> submitted <strong>for</strong> approval.<br />
Notice<br />
The amount of notice required depends on the <strong>co</strong>mplexity of your shoot <strong>and</strong> whether<br />
you require parking suspensions. Details on lead-in times <strong>and</strong> charges can be found<br />
below. We en<strong>co</strong>urage all film-makers to seek guidance from the Authority at the<br />
earliest possible point in preparation of the location.<br />
The Authority will <strong>co</strong>nfirm receipt of your Filming Application Form within 4 working<br />
days <strong>and</strong> will give you written permission <strong>for</strong> the filming to go ahead. This may be a<br />
<strong>co</strong>nfirmation email or a <strong>co</strong>ntract, depending on the nature <strong>and</strong> location of your shoot.<br />
The impact of failing to in<strong>for</strong>m the Authority <strong>co</strong>uld result in unnecessary resources<br />
being deployed <strong>and</strong> disruption to the <strong>co</strong>mmunity <strong>and</strong> to your filming.<br />
Lead in times.<br />
For small film crews a minimum of 7 days notice will be required.<br />
For larger crews <strong>and</strong> more <strong>co</strong>mplex proposals a minimum of 28 days will be required.<br />
Charges<br />
Costs <strong>for</strong> any services provided by City of York Council will be passed on to Film Crews<br />
<strong>and</strong> these will be agreed prior to filming taking place.<br />
Bonds<br />
Where filming is being undertaken <strong>and</strong> there <strong>co</strong>uld be a possibility of damage to<br />
l<strong>and</strong>/infrastructure, City of York Council may request the payment of a bond prior to<br />
filming <strong>co</strong>mmencing. This bond will be held <strong>and</strong> should any restoration be required<br />
both the Authority <strong>and</strong> the Film Company will be required to obtain quotations <strong>for</strong> the<br />
repair. On agreement the Bond will be used to finance such action, <strong>and</strong> should the <strong>co</strong>st<br />
exceed the amount of the bond the Film Company will be required to pay the<br />
difference.
VISIT YORK – LOCATIONS, PUBLIC RELATIONS, MARKETING, ACCOMMODATION<br />
ADVICE AND HELPFUL ‘GO BETWEEN’…..<br />
Visit York is the city’s official tourism body <strong>and</strong> has over 700 businesses in membership –<br />
visitor attractions such as York Minster <strong>and</strong> the National Railway Museum, restaurants,<br />
shops, hotels etc. The press office knows most ‘business’ venues in the city <strong>and</strong> can also<br />
add additional advice <strong>for</strong> all visiting film crews on possible locations, best viewpoints<br />
etc. Visit York’s press office can help with ac<strong>co</strong>mmodation advice <strong>and</strong> bookings <strong>for</strong><br />
crews, is keen to work with publicists to promote productions <strong>and</strong> can <strong>for</strong> example help<br />
recruit the general public where needed to take part in TV shows. If difficulties arise or<br />
<strong>co</strong>sts are a problem then Visit York can sometimes help act as a ‘go between’ to bring<br />
about resolution <strong>and</strong> if a production is likely to bring about large benefits <strong>for</strong> tourism (eg<br />
a feature film or TV Travel show which clearly shows York as the location) Visit York may<br />
be able to assist on levering additional support or hosting crews etc.<br />
Productions can be promoted via the website www.visityork.org <strong>and</strong> images can be<br />
sourced free of charge at www.visityorkimages.<strong>co</strong>.<strong>uk</strong><br />
All Travel Show productions are requested to make <strong>co</strong>ntact with the Visit York Press<br />
Office For Advice <strong>and</strong> Suggestions.<br />
Press <strong>and</strong> Film Contact: Kay Hyde, Pr Manager <strong>and</strong> Katie Porter, PR Executive, Tel 01904<br />
554451 email kh@visityork.org<br />
The City of York Council <strong>and</strong> Visit York have signed a Film Friendly Charter in Partnership<br />
with <strong>Screen</strong> <strong>Yorkshire</strong> to declare the York’s <strong>co</strong>mmitment to ensuring a first class service<br />
<strong>for</strong> all visiting film crews <strong>and</strong> production <strong>co</strong>mpanies.<br />
We value your feedback<br />
Good or bad – please let us know what you think about York as a film location – we may<br />
use your quotes to help us to attract film producers in the future - <strong>and</strong> also let us know<br />
how we can improve our service to you by emailing: kh@visityork.org<br />
The Film Friendly Partnership is a <strong>Screen</strong> <strong>Yorkshire</strong> initiative to ensure the whole of the<br />
<strong>Yorkshire</strong> <strong>and</strong> Humber Region is marketed <strong>and</strong> promoted as film friendly, it is a<br />
partnership of 21 organisations throughout the region <strong>and</strong> promoted by <strong>Screen</strong><br />
<strong>Yorkshire</strong> to the industry, both nationally <strong>and</strong> internationally.