Invitation to Bid #901229B Outdoor Pad-Mounted Medium Voltage ...

University of Connecticut Purchasing Department 

3 North Hillside Road, Unit 6076, Storrs, CT 06269-6076 

Invitation to Bid 

#901229B 

Outdoor Pad-Mounted Medium Voltage Switchgear 

Date Issued Bid Due Date Prepared By Telephone # 

May 15, 2012 May 22, 2012 

@ 2:00 p.m. (EST) 

Lisa Mieszkowicz 

Purchasing Agent II 

(860) 486-8054

Table of Contents 

Introduction 

Section I – Introduction 

Section II – Specifications 

Section III – Submittal 

Section IV – Award 

Section V – Campus Information 

Cover Page for Submittal 

(includes checklist of required documents) 

Form of Bid 

Point-by-Point response sheets 

Bidder’s Qualification Statement 

Standard Forms: 

CHRO Contract Compliance Regulations 

Bidder Contract Compliance Monitoring Report 

SEEC Form 11 

Non-discrimination Certification 

Ethics Memo

Section I 

Introduction 

1.0 Scope 

The University of Connecticut (hereinafter referred to as the "University") is seeking bids from 

experienced and qualified vendors to furnish and deliver Outdoor Pad-Mounted Medium Voltage 

Switchgear for the University of Connecticut in Storrs, Connecticut. The successful bidder will be 

responsible to deliver the equipment to the designated location. 

1.1 Time Table 

Invitation to Bid Issued May 15, 2012 

Closing date for inquiries May 17, 2012 

Quotations Due May 22, 2012 

Note: The University reserves the right to adjust the timetable as deemed necessary. 

1.2 Errors 

Respondents shall promptly notify the University of any ambiguity, inconsistency or error that they may 

discover upon examination of these documents. 

1.3 Clarifications 

A firm requiring clarification or interpretation of the Invitation to Bid shall make a written request to the 

University via facsimile to (860) 486-1953, by e-mail to lisa.mieszkowicz@uconn.edu or by mail to: 

Lisa Mieszkowicz 

Procurement Services 

University of Connecticut 

3 North Hillside Road, Unit 6047 

Storrs, CT 06269-6047 

1.3.1 Any interpretation, correction, or change of this bid shall be made by addendum. 

Interpretations, corrections or changes of the Bid made in any other manner shall not be binding 

and firms shall not rely upon such interpretations, corrections or changes. Any changes or 

corrections shall be issued by the University Purchasing Department in the form of an 

addendum to the Bid. All addenda shall be mailed or delivered to all who are known to have 

received the Bid. 

1.3.2 From the date of receipt of this solicitation until a formal award is approved or the University 

has rejected all responses, all communications must be conducted through the Purchasing 

Department. Direct contact between any potential bidder and any other department are strictly 

prohibited. Failure to adhere to this policy may result in the rejection of the vendor’s response 

or cancellation of this solicitation.

1.4 Communications between the University and the Vendor: 

1.4.1 Informal Communications: 

From the date of receipt of this RFP by each vendor until a binding contractual agreement exists 

with the selected vendor and all other vendors have been notified or when the University rejects all 

proposals, informal communications regarding this procurement shall cease. Informal 

communications shall include but not be limited to: 

1.4.1.1 Requests from the vendors to any department(s) at the University, for information, 

comments, speculation, etc; and 

1.4.1.2 Requests from any department at the University, or any employee of the University for 

information, comments, speculation, etc. 

1.4.2 Formal Communications: 

From the date of receipt of this Request for Proposal by each vendor until a binding contractual 

agreement exists with the selected vendors and all other vendors have been notified or when the 

University rejects all proposals, all communications between the University and the vendors will be 

formal, or as provided for in this Request for Proposal. Formal communications shall include but 

not be limited to: 

1.4.2.1 Oral Presentations 

1.4.2.2 Pre-Award Negotiations 

1.4.3 ANY FAILURE TO ADHERE TO THE PROVISIONS SET FORTH IN 1.4.1 AND 1.4.2 ABOVE MAY 

RESULT IN THE REJECTION OF ANY VENDORS PROPOSAL OR CANCELLATION OF THIS 

REQUEST FOR PROPOSAL. 

1.5 Attention to Terms and Conditions 

1.5.1 The terms and conditions included in this document must be reviewed carefully to ensure full 

responsiveness to the RFP. The final contract shall be, in form and substance, consistent with 

applicable University policies and State of Connecticut statutes and regulations regarding the 

creation and execution of such Agreements. The purchase order, when duly executed, will 

represent the entire contract agreement between the parties. 

1.5.2 Failure to agree to the terms and conditions found herein may cause the vendor’s submittal to be 

non-compliant and subject to rejection. The submittal of a proposal shall be conclusive evidence of 

the bidder’s understanding of the University’s intent to incorporate such terms and conditions into 

the final contract. 

1.6 Responses 

Bids will be accepted until 2:00 p.m. (EST) on May 22, 2012. Responses received after the deadline will 

not be considered.

Section II 

Specifications

PRE-PURCHASE SPECIFICATION 

SECTION 261012 

OUTDOOR PAD-MOUNTED MEDIUM VOLTAGE SWITCHGEAR 

for the 

MEDIUM VOLTAGE ELECTRICAL SYSTEM FOR RWF 

for 

UNIVERSITY OF CONNECTICUT 

STORRS, CONNECTICUT 

Project No. 901229B 

April 17, 2012 

Prepared By: 

van Zelm Engineers 

Mechanical & Electrical Engineers 

10 Talcott Notch 

Farmington, Connecticut 06032 

Project No. 2011107.00

TABLE OF CONTENTS 

SECTION 261012 – PRE-PURCHASE OUTDOOR PAD-MOUNTED MEDIUM VOLTAGE 

SWITCHGEAR 

PART 1 - GENERAL ................................................................................................................................... 1 

1.1 REFERENCES ............................................................................................................................. 1 

1.2 SCOPE .......................................................................................................................................... 1 

1.3 SUBMITTALS ............................................................................................................................. 1 

1.4 OPERATING AND MAINTENANCE MANUALS ................................................................... 2 

1.5 GUARANTEE .............................................................................................................................. 2 

PART 2 - PRODUCTS ................................................................................................................................. 3 

2.1 OUTDOOR PAD-MOUNTED MEDIUM VOLTAGE SWITCHGEAR .................................... 3 

PART 3 - EXECUTION ............................................................................................................................... 7 

3.1 TESTING ...................................................................................................................................... 7 

3.2 DEMONSTRATION .................................................................................................................... 8


PRE-PURCHSE OUTDOOR PAD-MOUNTED 

MEDIUM VOLTAGE SWITCHGEAR 

SECTION 261012 – PRE-PURCHASE OUTDOOR PAD-MOUNTED MEDIUM VOLTAGE 

SWITCHGEAR 

PART 1 - GENERAL 

1.1 REFERENCES 

A. This Section covers the specification of medium voltage electrical service and high voltage 

distribution systems (over 600 V). Refer to SECTION 260010, SECTION 260500, GENERAL 

CONDITIONS, SUPPLEMENTARY CONDITIONS and applicable parts of DIVISION 1 for 

other general requirements. 

1.2 SCOPE 

A. Provide labor, materials, services, equipment and transportation necessary for complete and 

operational medium voltage service, as indicated on Contract Drawings and specified herein, 

including but not limited to following: 

1. Outdoor pad mounted medium voltage switchgear 

2. Startup and testing 

B. The outdoor pad mounted medium voltage switchgear will be pre-purchased by the Owner and 

assigned to the Contractor. 

1.3 SUBMITTALS 

A. Submit for review shop drawings for following: 

1. Outdoor pad mounted medium voltage switchgear 

B. Submit the following for switchgear: 

1. Description of configuration and operation of proposed system. 

2. Outline drawings of proposed equipment in plan and elevation view including overall 

dimensions, weights and clearances required. 

3. Equipment delivery schedule(s). 

4. List of similar systems installed within last three years with names and telephone 

numbers of design engineers and/or customer personnel for each system. 

5. List of major components, manufacturer, and model number proposed. Include electrical 

ratings, performance data and other specifications. 

6. List of deviations from this specification, with reference to applicable specification 

paragraph(s). Description of deviation must be specific with information indicating that 

product offered equals or exceeds specification. 

7. Copy of warranty. 

8. List of (a) items covered by warranty and (b) items not covered by warranty. 

UCONN Storrs 

Medium Voltage Electrical System for RWF April 17, 2012 

Pre-Purchase Outdoor Pad-Mounted MV Switchgear van Zelm #2011107.00 261012 - 1




9. Description of Owner’s responsibilities during warranty period, detailing inspections, 

tests, replacement of parts or materials, and other work required to be accomplished by 

Owner. 

10. Identification of nearest location of permanent outlet from which parts and service may 

be obtained at any time during the day or night. Outlet must be within 100 miles of 

Owner’s facility and must have sufficient inventory to maintain over-the-counter 

availability of at least 90% of any required parts. 

11. Seismic qualification certification. 

C. Submit five copies of certified test report with actual test values, showing compliance with 

INETA specifications, to Engineer for review. 

1.4 OPERATING AND MAINTENANCE MANUALS 

A. Submit for review operating and maintenance manuals for each system or piece of equipment, 

at least two weeks prior to request for acceptance of same. Upon acceptance, furnish four 

copies of each manual (or greater quantity if otherwise specified under DIVISION 1) to the 

Architect for transmittal to Owner. Operating and maintenance manual shall include: 

1. Description of Unit (System) and Component Parts, including function, normal operating 

characteristics and limiting conditions, performance curves, engineering data and tests, 

and complete nomenclature and manufacturer's number for replaceable parts. 

2. Operating Procedures, including start-up, break-in, routine and normal operating 

instructions; regulation, control, stopping, shutdown and emergency instructions; summer 

and winter operating instructions; and any special operating instructions. 

3. Maintenance Procedures, including routine operations, guide to trouble-shooting; 

disassembly, repair and reassembly; alignment, adjusting and checking; servicing and 

lubrication schedule, and list of lubricants; manufacturer's installation and maintenance 

bulletins and related information. 

4. Sequence of Operation and Control Diagrams, corrected for as-built conditions. 

5. Parts List, including illustrations, assembly drawings and diagrams required for 

maintenance, predicted life of parts subject to wear, and recommendations for stocking 

spare parts. 

6. Copies of accepted shop drawings, charts and diagrams. 

7. Names, addresses and telephone numbers of manufacturer's representative and service 

company. 

8. Other data, as required under pertinent Sections of these Specifications. 

9. Letters from each manufacturer certifying that his equipment was properly installed and 

is operating in accordance with manufacturer's intent. 

10. Copies of equipment test reports including field test reports and manufacture factory test 

reports. 

1.5 GUARANTEE 

A. Switchgear, transformers and accessory equipment shall be guaranteed by manufacturer for 

minimum of five years from Date of Acceptance by Owner. Service Engineer shall be at 

Owner’s site within five hours of Owner’s telephone request for service. 







1. For the first two years, guarantee shall include repairs, replacement parts, labor coverage 

including travel expenses, expendables and other items; at no additional cost to the 

Owner. 

2. For years three through five, guarantee shall include replacement parts. 

B. Materials, equipment and workmanship shall carry the standard warranty against defects in 

material and workmanship. Failure which may develop due to defective or improper material, 

equipment, workmanship or design shall be made good, forthwith, by and at the expense of the 

Prepurchase Contractor, including damage done to areas, materials and other systems resulting 

from this failure. Labor and freight costs shall be specifically included in guarantee. 

C. Upon receipt of notice from owner of a failure of system(s) or components(s) during the 

guarantee period, replace affected components within reasonable time period at no additional 

cost. 

D. Furnish written guarantee that all elements of the systems are of sufficient capacity to meet the 

specified performance requirements as set forth in Contract Documents. 

E. Guarantees shall be in addition to, and not in lieu of, any other liabilities under the law or by 

other provisions of the Contract Documents. 

PART 2 - PRODUCTS 

2.1 OUTDOOR PAD-MOUNTED MEDIUM VOLTAGE SWITCHGEAR 

A. Materials and components shall be of current manufacture from a firm regularly engaged in the 

production of such equipment, provide products by the following: 

1. S&C Electric Co. 

B. Seismic Requirements: 

1. Manufacturer Seismic Qualification Certification: Submit certification that switchgear 

assembly and components will withstand seismic forces defined as Seismic Design 

Category “D” Include the following: 

a. Basis for Certification: Indicate whether withstand certification is based on actual 

test of assembled components or on calculation. 

b. The term "withstand" means "the unit will remain in place without separation of 

any parts from the device when subjected to the seismic forces specified and the 

unit will be fully operational after the seismic event." 

2. Dimensioned Outline Drawings of Equipment Unit: Identify center of gravity and locate 

and describe mounting and anchorage provisions. 

3. Detailed description of equipment anchorage devices on which the certification is based 

and their installation requirements. 







C. Equipment shall have method for attachment to structure, capable of meeting seismic 

requirements; e.g., frame bolt holes. 

D. The switchgear shall be S&C Manual or Source-Transfer PMH Pad-Mounted Gear with directly 

operable accessible components. Switches and fuses shall be clearly visible. Manual PMH 

models contain 600-ampere external handle-operated S&C Mini-Rupter ® Switches for threepole 

live switching of three-phase source circuits, and 200-ampere hookstick-operated S&C 

Power Fuses with Uni-Rupter for single-pole live switching of single-phase or three-phase 

load circuits. 

E. S&C Source-Transfer PMH Models shall be provided with fully automatic primary-selective 

service and fault protection for one or two critical load circuits on solidly grounded systems 

where noted on drawings and scheduled herein. Switches shall meet NU standards for Master- 

Companion Source-Transfer devices. 

These models will contain: 

1. Stored-energy switch-operator-driven 600-ampere S&C Mini-Rupter ® Switches for threepole 

live switching of three-phase source circuits. 

2. A totally self-contained automatic source-transfer package with S&C Voltage Sensors for 

sensing and control power, and the S&C Micro-AT Source-Transfer Control for 

programmed control of all switching functions associated with automatic source transfer. 

3. Decouplers to permit exercising of the switch operators without affecting the positions of 

the switches. 

4. 200-ampere hookstick-operated S&C Power Fuses with Uni-Rupter for single pole live 

switching of single-phase or three-phase load circuits. 

F. Provide Outdoor Pad-Mounted Primary Switch as shown on drawings and per the following 

schedule: 

Primary Switch Label S&C Model Manual or Source Transfer 

Switch #42 PMH-9 Master Unit 

Switch #43 PMH-12 Companion Unit 

Switch #44 PMH-3 Manual 

G. Ratings: The ratings for the switches shall be as designated below: 

Frequency, Hz 60 

KV Nominal 14.4 

KV, Maximum 17.0 

KV, BIL 95 

Ratings, Amperes 600 

Three-Pole Fuse with Uni-Rupter 

Continuous Amperes 200 

Load Dropping, Amperes 200 

Short Circuit Rating 







Amperes RMS Symmetrical 14,000 

MVA 3-Phase Sym. At Rated Voltage 350 

Mini-Rupter ® 

Continuous, Amperes 600 

Load Dropping, Amperes 600 

Three-Time Duty-Cycle Fault-Closing 

Amperes RMS Symmetrical 14,000 

Amperes, Peak 36,400 

Short-Circuit Rating-Amperes 

Peak Withstand 36,400 

One Second Withstand 14,000 

H. Certification of Ratings 

1. The manufacturer of the switch shall be completely and solely responsible for the 

performance of the load-interrupter switch and fault interrupter as well as the complete 

integrated assembly as rated. 

2. The manufacturer shall furnish, upon request, certification of ratings of the Uni-Rupter 

switch, Mini-Rupters ® interrupter, and the integrated switchgear assembly consisting of 

switches and fault interrupters in combination with the gas-tight tank. 

I. Compliance with Standards and Codes 

1. The switchgear shall conform to or exceed the applicable requirements of local and 

national standards and codes. 

J. Construction 

1. Enclosures shall be stainless steel and shall meet the requirements of ANSI C57.12.28 

(enclosure integrity). They shall be free-standing, self-supporting construction-not for 

bolting directly to transformers-with provisions for cable entrance and exit through the 

bottom. Access to medium voltage shall be controlled by the S&C Penta-Latch ® 

Mechanism. The Penta-Latch ® Mechanism provides automatic door latching and permits 

padlocking only when the door is securely latched. The door can be opened only with a 

pentahead socket wrench or tool. 

a. The enclosure roof shall be undercoated with an insulating “no-drip” compound. 

A resilient closed-cell gasket on the enclosure bottom flange protects the finish 

from being scratched during installation and isolates it from the alkalinity of a 

concrete foundation. Enclosures shall be protected from corrosion by S&C’s olive 

green Ultradur ® Finishing System. 

2. Provide a dual-purpose front barrier of fiberglass-reinforced polyester for each switch 

and fuse. When the switch or fuse is in the open position, this barrier can be inserted into 

the open gap to guard against inadvertent contact with live parts. 

a. Provide interphase and end barriers of the same material with each switch and each 

set of fuses where required to achieve published BIL ratings. 







b. Provide additional barriers of fiberglass-reinforced polyester to separate front and 

rear compartments and isolate the tie bus and provide full-length steel barriers to 

separate adjoining compartments. 

3. Provide a Grappler (S&C fuse handling fitting), an instruction manual holder; and 

storage racks in the fuse-compartment doors for spare S&C Fuse Units or Refill Units 

and for the Grappler. 

K. Optional Features 

a. Provide a folding switch-operating handle, secured inside the switch-operating-hub 

pocket, for each Mini-Rupter® Switch. Terminal pads shall accommodate a 

variety of cable-terminating devices for cable sizes through 1000 kc mil for switch 

and bus terminals, 4/0 maximum for fuse terminals. Provide each switch, fuse, bus 

terminal and each ground pad with a ground stud. 

1. Provide the following optional features and accessories. 

L. Fusing 

ITEM DESCRIPTION 

CAT. NUMBER 

SUFFIX 

Stainless-Steel Enclosure With Olive Green Outdoor Ultradur Finish A10 

Key Interlocks to prevent opening fuse-compartment doors unless all switches are locked 

C15 

open. 

Mechanical Cable Interlocks to prevent operation of switch when associated switchcompartment 

C16 

door is open. 

Auxillary Switches - 4-PST, one coupled to each switch. 

C19 

Auxillary Switches - 4-PST, one coupled to each stored-energy operator. 

C20 

Inner Barrier Panels – a panel inside the enclosure door for each compartment, secured by 

G7 

recessed pentahead bolt(s). 

Copper Ground Stud for each switch or fuse In fuse compartments 

H2 

terminal and ground pad. 

In switch compartments 

J2 

Overcurrent lockout which prevents an automatic source transfer that would close a switch Y2 

into a fault. Includes field adjustable lockout level and lockout-reset time delay, lockoutindicating 

lamp, manual-reset key, facilities for external reset, and six current sensors (one 

per phase for each switch). 

Remote indication which includes provisions for remote monitoring of presence or absence Y4 

of source voltages, manual or automatic operating mode, and status of “ready” indicator, 

“event” indicator, and overcurrent lockout. 

Supervisory Control - Permits switch operation from a remote location. 

Communications Card - Permits local uploading of “events” and settings from the Micro- 

AT control to a user-furnished personal computer as well as down-loading of the user’s 

standard operating parameters. 

Micro-AT Communication Cable – For 

connecting optional communications card to 

userfurnished personal computer. Includes 

Matlink communication software. 

For personal computers having 25-pin 

serial communication port. 

Note: H2 and Y2 accessories are not required for the PMH-3 switch. 

1. Power fusing shall be SML-20 with the following components. 

Y6 

Y8 

TA-2320 







M. Labeling 

a. Fuse unit end fittings including silencer for use with SMU-20 fuses; cat. number 

3097. 

b. SMU-20 Fuse Units with type “K” standard speed units with S&C TCC165-2 

characteristics. Refer to drawings for current rating for the various fuses. 

c. Provide one (1) spare set of fuse cartridges (3 each) for each fuse type and rating. 

d. Fuses will be delivered to and installed by Uconn Electrical Staff. 

1. Hazard-Alterting Signs 

a. Each unit of switchgear shall be provided with "Danger-Hazardous Voltage- 

Failure to Follow These Instructions Will Likely Cause Shock, Burns, or Death" 

sign. The text shall further indicate that operating personnel must know and obey 

the employer's work rules, know the hazards involved, and use proper protective 

equipment and tools to work on this equipment. 

b. Each unit of switchgear shall be provided with a "Danger-Keep Away-Hazardous 

Voltage-Will Shock, Burn, or Cause Death" sign. 

2. Nameplates, Ratings Labels, and Connection Diagrams 

a. Each unit of switchgear shall be provided with a ratings label indicating the 

following: Mimic bus, voltage rating; main bus continuous rating; short-circuit 

rating; fault-interrupter ratings including interrupting and duty-cycle fault-closing; 

and load-interrupter switch ratings including duty-cycle fault-closing and shortterm. 

N. A factory-authorized local service representative shall assist in installation of the switchgear, 

shall provide sequencing, programming, test and fully commission the automatic source transfer 

system to insure and demonstrate proper operation. 

PART 3 - EXECUTION 

3.1 TESTING 

A. Acceptance testing for electrical equipment and cable, specified herein, shall be performed by 

independent testing firm with minimum ten years experience in testing the specified items. 

Firm shall be member of International Electrical Testing Association (INETA). 

B. Prepare for acceptance tests as follows: 

1. Test insulation resistance for each switchgear bus, component, connecting supply, feeder, 

and control circuit. 

2. Test continuity of each circuit. 







C. Manufacturer's Field Service: Engage a factory-authorized service representative to perform the 

following: 

1. Inspect switchgear, wiring, components, connections, and equipment installation. Test 

and adjust components and equipment. 

2. Report results in writing. 

D. Testing Agency: A qualified independent testing and inspecting agency will be engaged by the 

Contractor to perform field tests and inspections and prepare test reports. 

E. Perform the following field tests and inspections and prepare test reports: 

1. Perform each electrical test and visual and mechanical inspection stated in NETA ATS. 

Certify compliance with test parameters. Perform NETA tests and inspections for each of 

the following NETA categories: 

a. Pad-mounted medium voltage switchgear 

F. Remove and replace malfunctioning units and retest as specified above. 

3.2 DEMONSTRATION 

A. Engage a factory-authorized service representative to train Owner's maintenance personnel to 

adjust, operate, and maintain switchgear. Refer to Division 01 Section "Demonstration and 

Training." 

END OF SECTION 261012 




Delivery Requirements 

The successful vendor will be responsible for the delivery of commodities in first-class condition at the 

point of delivery and in accordance with good commercial practice. 

Prices 

Price will include all costs for freight and delivery of the equipment to the University of Connecticut, Storrs, 

Connecticut, F.O.B. Destination. Vendors shall provide a base price for the dissection tables with the 

optional items listed separately. 

Payment Terms 

The University’s payment terms are 2% 15 days net 45 days. These terms will be honored unless stated 

otherwise on the Form of Bid. As an Agency of the State of Connecticut, the University is not authorized 

to issue any pre-payment, in whole or in part, for supplies or equipment.

Section III 

Terms and Conditions 

Please note: 

The language provided in Section IV, Terms and Conditions, has been established by the Attorney 

General’s office of the State of Connecticut. The University of Connecticut, as an agency of the State, must 

adhere to these terms and is not authorized to alter the language. 

Additionally, the University cannot accept a vendor’s standard terms and conditions as there may 

be conflicting language. Any standard quote document included in your response must be 

accompanied by a statement waiving any terms and conditions that are referenced. 

3.0 Taxes 

The University of Connecticut is exempt from Federal Excise taxes, and no payment will be made for any 

taxes levied on the vendor's employees' wages. The University is exempt from State and Local Sales and 

Use Taxes on the services and/or equipment supplied pursuant to this agreement. 

3.1 Additional Costs 

Costs associated with every aspect of labor, materials and service necessary to provide the equipment as 

specified herein must be included in the response. The University shall not be responsible for any costs 

incurred by the vendor that are not included in the response. 

3.2 Warranty 

The vendor shall unconditionally warrant all products as being free from defects and capable of performing 

when operated within the parameters specified in the manufacturer's specifications. Within one (1) year 

from final acceptance of products, the vendor shall correct all errors subsequently discovered in the design 

not due to the fault and negligence of the University and without charge to the University. 

3.3 Statutory/Regulatory Compliance 

The vendor shall keep informed of, and shall provide all permits and comply with all applicable laws, 

ordinances, rules, regulations, and orders of the state and federal governments or public bodies having 

jurisdiction affecting any contract that may result from this Bid. 

3.4 Remedies Upon Default 

In any case where the vendor has failed to deliver or has delivered non-conforming goods or services, the 

University shall provide a "notice to cure". If after notice the vendor continues to be in default, the 

University may procure goods or services as substitution from another source and charge the cost 

difference to the defaulting vendor. 

3.5 Collection for Default 

The Attorney General shall be requested to make collection from any defaulting vendor pursuant to the 

preceding paragraph. 

3.6 Immunity from Liability 

Every person who is a party to this agreement is hereby notified and agrees that the University, and its 

agents, are immune from liability and suit for or from the vendor's activities involving third parties and 

arising from any contract, which may result from this solicitation. 

3.7 Indemnification

The Contractor shall indemnify and hold harmless the State of Connecticut, including any agency or official 

of the State of Connecticut from, and against all costs, claims, damages, or expenses, including reasonable 

attorney’s fees, arising from its negligent acts or omissions in connection with the performance of any 

Contract resulting from this solicitation. 

3.8 Contract Termination for Cause 

The University may terminate any resulting contract for cause by providing a Notice to Cure to the contractor 

citing the instance of noncompliance with the contract. The contractor shall have ten (10) days to reply to the 

Notice to Cure and indicate why the contract should not be terminated and recommend remedies to be taken. 

3.8.1 If the contractor and the University reach an agreed upon solution, the contractor will then have thirty 

(30) days after such agreement is reached to cure the noncompliance cited in the Notice to Cure. 

3.8.2 If a mutually agreed upon solution cannot be reached within ten (10) days after receipt of the Notice to 

Cure by the contractor, the University reserves the right to terminate the contract at that time by 

written notice of such termination. 

3.8.3 If the mutually agreed upon solution is not implemented within thirty (30) days from the date of 

agreement, the University reserves the right to terminate the contract at that time by written notice of 

such termination. 

3.8.4 The University will be obligated only for those goods or services rendered and accepted prior to the 

date of Notice of Termination. 

3.8.5 Remedies for Default: If the solution mutually agreed upon pursuant to subsection (a) of this 

Section is not implemented within the thirty (30) days provided in said subsection, the University 

may procure the subject goods or services from another source and charge any cost difference to 

the Contractor. 

3.9 Contract Termination for Convenience: 

3.9.1 The University may terminate any resulting Contract in whole or in part whenever, for any reason, 

the University shall determine that such termination is in the best interest of the University and/or 

the State of Connecticut. 

3.9.2 If the Contract is terminated by the University pursuant to this section, the University will provide the 

Contractor sixty (60) days written notice of such intention. In the event of such termination, the 

Contract Administrator and/or designee will notify the Contractor by certified mail, return receipt 

requested. Termination will be effective as of the close of business on the date specified in the 

notice. 

3.10 Non-Appropriation of Funds 

Notwithstanding any other provision of this bid or any ensuing contract, if funds anticipated for the 

continued fulfillment of the contract are at any time not forthcoming or insufficient, either through the 

failure of the Connecticut Legislature to provide funds or alteration of the program under which funds 

were provided, then the University shall have the right to terminate the contract without penalty by 

giving not less than thirty (30) days written notice documenting the lack of funding. Unless otherwise 

agreed to, the contract shall become null and void on the last day of the fiscal year for which 

appropriations were received; except that if an appropriation to cover the costs of this contract 

becomes available within sixty (60) days subsequent to termination under this clause, the University 

agrees to re-establish a contract with the firm whose contract was terminated under the same 

provisions, terms and conditions of the original contract. 

3.11 Assignment/Modification 

Neither party shall have the right to assign any Agreement without the written consent of the other party. 

Neither may this agreement be modified except by written instrument signed by both parties hereto, upon 

thirty (30) days written notice to the other party.

3.12 Promotion 

Unless specifically authorized in writing by the University on a case by case basis, vendor shall have no right to 

use, and shall not use, the name of The University of Connecticut, its officials or employees, or the Seal of the 

University: (a) in any advertising, publicity, promotion; nor (b) to express or to imply any endorsement of 

vendor's products or services; nor (c) to use the name of the state, its officials or employees or the University 

seal in any manner (whether or not similar to uses prohibited by subparagraphs (a) and (b) above), except only 

to manufacture and deliver in accordance with this agreement such items as are hereby contracted by the 

University. 

3.13 Campaign Contribution Restrictions 

For all State contracts as defined in Public Act 10-1 having a value in a calendar year of $50,000 or more or 

a combination or series of such agreements or contracts having a value of $100,000 or more, the 

authorized signatory to this Agreement expressly acknowledges receipt of the State Elections Enforcement 

Commission's notice advising state contractors of state campaign contribution and solicitation prohibitions, 

and will inform its principals of the contents of the notice attached hereto as Exhibit A. 

3.14 Ethics and Compliance Hotline 

In accordance with the University’s compliance program, the University has in place an anonymous ethics 

and compliance reporting hotline service – 1-888-685-2637. Any person who is aware of unethical 

practices, fraud, violation of state laws or regulations or other concerns relating to University policies and 

procedures can report such matters anonymously. Such persons may also directly contact the University’s 

compliance office at: Office of Audit, Compliance, and Ethics, 9 Walters Avenue, Unit 5084, Storrs, CT 

06269-5084; Phone 860-486-4526; Fax 860-486-4527. As a provider of goods and/or services to the 

University, you are hereby required to notify your employees, as well as any subcontractors, who are 

involved in the implementation of this contract, of this reporting mechanism. 

3.15 Ethical Considerations 

Respondent hereby certifies that: no elected or appointed official or employee or student of the University 

has benefited, or will benefit financially or materially from the proposed services. The University may 

terminate any contract resulting from this RFP, if it is determined that gratuities of any kind were either 

offered to, or received by, any University officer or employee contrary to this policy. The authorized 

signatory of a submitted proposal automatically attests this to be true. 

The laws of the State of Connecticut provide it is a felony to offer, promise or give anything of value or 

benefit to a State employee with intent to influence that employee’s acts, opinion, judgment or exercise of 

discretion with respect to that employee’s duty. Evidence of violation of this statute will be turned over to 

the proper prosecuting attorney. See Code of Ethics in Connecticut General Statutes Section 1-79 through 

Section 1-90. Vendor agrees by signing any resultant contract to abide by all Connecticut and 

Federal ethics laws, current and future. 

3.16 Executive Orders 

The Contract is subject to the provisions of Executive Order No. Three of Governor Thomas J. Meskill, 

promulgated June 16, 1971, concerning labor employment practices, Executive Order No. Seventeen of 

Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment 

openings and Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, 

concerning violence in the workplace, all of which are incorporated into and are made a part of the Contract 

as if they had been fully set forth in it. At the Contractor’s request, the Client Agency shall provide a copy of 

these orders to the Contractor. The Contract may also be subject to Executive Order No. 7C of Governor 

M. Jodi Rell, promulgated July 13, 2006, concerning contracting reforms and Executive Order No. 14 of 

Governor M. Jodi Rell, promulgated April 17, 2006, concerning procurement of cleaning products and 

services, in accordance with their respective terms and conditions. 

3.17 Connecticut General Statutes Sections 4a-60 and 4a-60a 

Non-discrimination. References in this section to "Contract" shall mean this Contract and references to 

"Contractor" shall mean the Contractor. 

(a) For purposes of this Section, the following terms are defined as follows: (i) "Commission" means the 

Commission on Human Rights and Opportunities; (ii) "Contract" and “contract” include any extension or 

modification of the Contract or contract; (iii) "Contractor" and “contractor” include any successors or 

assigns of the Contractor or contractor; (iv) "Gender identity or expression" means a person's gender-

elated identity, appearance or behavior, whether or not that gender-related identity, appearance or 

behavior is different from that traditionally associated with the person's physiology or assigned sex at 

birth, which gender-related identity can be shown by providing evidence including, but not limited to, 

medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the 

gender-related identity or any other evidence that the gender-related identity is sincerely held, part of a 

person's core identity or not being asserted for an improper purpose; (v) “good faith" means that degree 

of diligence which a reasonable person would exercise in the performance of legal duties and 

obligations; (vi) "good faith efforts" shall include, but not be limited to, those reasonable initial efforts 

necessary to comply with statutory or regulatory requirements and additional or substituted efforts when 

it is determined that such initial efforts will not be sufficient to comply with such requirements; (vii) 

"marital status" means being single, married as recognized by the State of Connecticut, widowed, 

separated or divorced; (viii) "mental disability" means one or more mental disorders, as defined in the 

most recent edition of the American Psychiatric Association's "Diagnostic and Statistical Manual of 

Mental Disorders", or a record of or regarding a person as having one or more such disorders; (ix) 

"minority business enterprise" means any small contractor or supplier of materials fifty-one percent or 

more of the capital stock, if any, or assets of which is owned by a person or persons: (1) who are active 

in the daily affairs of the enterprise, (2) who have the power to direct the management and policies of 

the enterprise, and (3) who are members of a minority, as such term is defined in subsection (a) of 

Connecticut General Statutes § 32-9n; and (x) "public works contract" means any agreement between 

any individual, firm or corporation and the State or any political subdivision of the State other than a 

municipality for construction, rehabilitation, conversion, extension, demolition or repair of a public 

building, highway or other changes or improvements in real property, or which is financed in whole or in 

part by the State, including, but not limited to, matching expenditures, grants, loans, insurance or 

guarantees. 

For purposes of this Section, the terms "Contract" and “contract” do not include a contract where each 

contractor is (1) a political subdivision of the state, including, but not limited to, a municipality, (2) a 

quasi-public agency, as defined in Conn. Gen. Stat. Section 1-120, (3) any other state, including but not 

limited to any federally recognized Indian tribal governments, as defined in Conn. Gen. Stat. Section 1- 

267, (4) the federal government, (5) a foreign government, or (6) an agency of a subdivision, agency, 

state or government described in the immediately preceding enumerated items (1), (2), (3), (4) or (5). 

(b) (1) The Contractor agrees and warrants that in the performance of the Contract such Contractor will not 

discriminate or permit discrimination against any person or group of persons on the grounds of race, 

color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, 

mental retardation, mental disability or physical disability, including, but not limited to, blindness, unless 

it is shown by such Contractor that such disability prevents performance of the work involved, in any 

manner prohibited by the laws of the United States or of the State of Connecticut; and the Contractor 

further agrees to take affirmative action to insure that applicants with job-related qualifications are 

employed and that employees are treated when employed without regard to their race, color, religious 

creed, age, marital status, national origin, ancestry, sex, gender identity or expression, mental 

retardation, mental disability or physical disability, including, but not limited to, blindness, unless it is 

shown by the Contractor that such disability prevents performance of the work involved; (2) the 

Contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the 

Contractor, to state that it is an "affirmative action-equal opportunity employer" in accordance with 

regulations adopted by the Commission; (3) the Contractor agrees to provide each labor union or 

representative of workers with which the Contractor has a collective bargaining Agreement or other 

contract or understanding and each vendor with which the Contractor has a contract or understanding, 

a notice to be provided by the Commission, advising the labor union or workers’ representative of the 

Contractor's commitments under this section and to post copies of the notice in conspicuous places 

available to employees and applicants for employment; (4) the Contractor agrees to comply with each 

provision of this Section and Connecticut General Statutes §§ 46a-68e and 46a-68f and with each 

regulation or relevant order issued by said Commission pursuant to Connecticut General Statutes 

§§ 46a-56, 46a-68e and 46a-68f; and (5) the Contractor agrees to provide the Commission on Human 

Rights and Opportunities with such information requested by the Commission, and permit access to 

pertinent books, records and accounts, concerning the employment practices and procedures of the 

Contractor as relate to the provisions of this Section and Connecticut General Statutes § 46a-56. If the 

contract is a public works contract, the Contractor agrees and warrants that he will make good faith 

efforts to employ minority business enterprises as subcontractors and suppliers of materials on such 

public works projects.

(c) Determination of the Contractor's good faith efforts shall include, but shall not be limited to, the following 

factors: The Contractor's employment and subcontracting policies, patterns and practices; affirmative 

advertising, recruitment and training; technical assistance activities and such other reasonable activities 

or efforts as the Commission may prescribe that are designed to ensure the participation of minority 

business enterprises in public works projects. 

(d) The Contractor shall develop and maintain adequate documentation, in a manner prescribed by the 

Commission, of its good faith efforts. 

(e) The Contractor shall include the provisions of subsection (b) of this Section in every subcontract or 

purchase order entered into in order to fulfill any obligation of a contract with the State and such 

provisions shall be binding on a subcontractor, vendor or manufacturer unless exempted by regulations 

or orders of the Commission. The Contractor shall take such action with respect to any such 

subcontract or purchase order as the Commission may direct as a means of enforcing such provisions 

including sanctions for noncompliance in accordance with Connecticut General Statutes §46a-56; 

provided if such Contractor becomes involved in, or is threatened with, litigation with a subcontractor or 

vendor as a result of such direction by the Commission, the Contractor may request the State of 

Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the 

State and the State may so enter. 

(f) The Contractor agrees to comply with the regulations referred to in this Section as they exist on the 

date of this Contract and as they may be adopted or amended from time to time during the term of this 

Contract and any amendments thereto. 

(g) (1) The Contractor agrees and warrants that in the performance of the Contract such Contractor will not 

discriminate or permit discrimination against any person or group of persons on the grounds of sexual 

orientation, in any manner prohibited by the laws of the United States or the State of Connecticut, and 

that employees are treated when employed without regard to their sexual orientation; (2) the Contractor 

agrees to provide each labor union or representative of workers with which such Contractor has a 

collective bargaining Agreement or other contract or understanding and each vendor with which such 

Contractor has a contract or understanding, a notice to be provided by the Commission on Human 

Rights and Opportunities advising the labor union or workers' representative of the Contractor's 

commitments under this section, and to post copies of the notice in conspicuous places available to 

employees and applicants for employment; (3) the Contractor agrees to comply with each provision of 

this section and with each regulation or relevant order issued by said Commission pursuant to 

Connecticut General Statutes § 46a-56; and (4) the Contractor agrees to provide the Commission on 

Human Rights and Opportunities with such information requested by the Commission, and permit 

access to pertinent books, records and accounts, concerning the employment practices and procedures 

of the Contractor which relate to the provisions of this Section and Connecticut General Statutes § 46a- 

56. 

(h) The Contractor shall include the provisions of the foregoing paragraph in every subcontract or purchase 

order entered into in order to fulfill any obligation of a contract with the State and such provisions shall 

be binding on a subcontractor, vendor or manufacturer unless exempted by regulations or orders of the 

Commission. The Contractor shall take such action with respect to any such subcontract or purchase 

order as the Commission may direct as a means of enforcing such provisions including sanctions for 

noncompliance in accordance with Connecticut General Statutes § 46a-56; provided, if such Contractor 

becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such 

direction by the Commission, the Contractor may request the State of Connecticut to enter into any 

such litigation or negotiation prior thereto to protect the interests of the State and the State may so 

enter. 

3.18 Disqualification 

The University reserves the right to consider as acceptable only those responses submitted in accordance 

with all of the requirements set for herein, and which demonstrate an understanding of the scope of the 

work. Note: Any response offering any terms and conditions other than those included in this 

document may be disqualified without further notice.

A respondent may be disqualified and their response automatically rejected for any one or more of the 

following reasons: 

 

 

 

 

The proposal shows any non-compliance with applicable law. 

The proposal is conditional, incomplete, or irregular in such a way as to make the proposal 

indefinite or ambiguous as to its meaning 

The proposal has any provision(s) reserving the right to accept or reject award, or to enter into a 

contract pursuant to an award, or provisions contrary to those required in the solicitation. 

The respondent is debarred or suspended

Section IV 

Submittal of Bids 

4.0 Qualification of Bidders 

4.0.1 Offers will be considered from firms with a demonstrated history of successfully providing similar 

goods and/or services to other institutions of higher education or private sector corporations with 

similar volumes and needs. 

4.0.2 Firms must be prepared to provide any evidence of experience, performance and/or financial 

surety that the University deems necessary to fully establish the performance capabilities 

represented in the firm's offer. 

4.0.3 The University will reject any offer and void any award resulting from this solicitation to a firm 

who makes any material misrepresentation in their submittal. 

4.1 Each firm, by submitting an offer, represents that the firm has: 

4.1.1 Read and completely understands the documents and attachments thereto. 

4.1.2 Is familiar with the conditions under which goods and/or services are to be provided, including 

availability and cost of goods, labor, and shipping and inside delivery to the location specified. 

4.1.3 Understands and agrees that all offers must conform to the instructions and conditions contained 

herein to receive consideration. 

4.2 Form of Bid 

Respondents must complete all sections of the Form of Bid. Pricing shall be provided in accordance with 

Paragraph 2.0 of the bid. Please note that the spaces provided for acknowledgement of addenda may 

be left blank if no addenda are issued. 

4.3 Information Requirement 

Firms shall provide all documentation specified in Section I, including, but not limited to, equipment 

specifications, options, warranty information and exceptions. 

4.4 Point-by-Point Response 

Provide a complete point-by-point response to all specifications, terms and conditions. A checklist has been 

provided noting each numbered paragraph in this document with spaces to acknowledge acceptance or to 

take exception. 

4.5 Exceptions 

The vendor shall clearly state, in the response, any exceptions to, or deviations from, these specifications, 

terms or conditions; otherwise, the vendor will be held responsible for compliance with all requirements 

listed herein. 

Bidders shall provide a separate, itemized list of any and all exceptions. Such list must be cross-referenced 

to the corresponding numbered item in this document.

4.6 Bidder’s Qualification Statement / References 

Complete the Bidder’s Qualification Statement including a minimum of three (3) references of institutions 

that have recently purchased products of the type being offered. At a minimum, the customer's name, the 

name of a contact person, an e-mail address and a telephone number shall be provided. 

The University shall make such investigations as deemed necessary to determine a vendor's ability to provide 

the specified goods and/or services and to perform the installation in an expeditious and workmanlike 

manner. The University reserves the right to reject any bid if the evidence submitted by, or investigation of, 

such vendor fails to satisfy the University that said vendor is properly qualified to carry out the obligations of 

the contract. 

4.7 Bidders Contract Compliance Monitoring Report 

Respondents are required to submit the completed 2-page form for the State of Connecticut regardless of 

their location. 

4.8 Non-discrimination Certification 

The Office of the Attorney General has approved the attached nondiscrimination certification form to 

assist executive branch agencies in complying with the State of Connecticut's contracting requirements, 

pursuant to the Connecticut General Statutes § 4a-60(a)(1) and § 4a-60a(a)(1), as amended by Public Act 

07-245 and Sections 9 and 10 of Public Act 07-142. 

By law, a contractor must provide the State with documentation in the form of a company or corporate 

policy adopted by resolution of the board of directors, shareholders, managers, members or other 

governing body of such contractor to support the nondiscrimination agreement and warranty under C.G.S. 

§§ 4a-60a and 46a-68h. 

Please refer to: http://www.ct.gov/opm/cwp/view.asp?a=2982&Q=390928 for more information. 

4.9 Multiple Offers 

The University is seeking offers that meet its requirements as outlined in this solicitation. If more than 

one method of meeting these requirements is proposed, each should be labeled "primary", "secondary", 

etc. and submitted separately. 

4.10 Submittal of Bids 

Offers shall be submitted as follows: 

4.10.1 An original and one (1) complete copy of the bid must be submitted to: 

The University of Connecticut 

Procurement Services 

Attn: Lisa Mieszkowicz 

3 North Hillside Road, Unit-6047 


no later than 2:00 P.M. (EST), on May 22, 2012. Offers must be submitted in a sealed parcel and 

be identified with the name and address of the firm and the designation “BID - #901229B”.

4.10.2 The complete response to this solicitation shall include the following documentation: 

4.10.2.1 Form of Bid 

4.10.2.2 Information as specified (complete specification of equipment offered, installation 

requirements, if applicable, warranty information) 

4.10.2.3 Point-by-point response 

4.10.2.4 List of exceptions to specifications or terms & conditions (if any) 

4.10.2.5 Bidder’s Qualification Statement 

4.10.2.6 Bidder Contract Compliance Monitoring Report 

4.10.2.7 Non-discrimination Certificate 

4.10.3 Each firm shall be solely responsible for the delivery of their response to the University at the 

place and before the time as specified. No oral, telephonic or telegraphic responses will be 

accepted. If a response is sent by mail, allowance should be made for the time required for such 

transmission. The officer whose duty it is to open the responses shall decide when the specified 

time has arrived and no response received thereafter will be considered. Any response received 

after the time specified for the receipt of Responses shall not be considered and shall be returned 

unopened. 

4.11 Incomplete Packages 

Failure to provide all information requested in the bid shall be cause to reject a bid as non-compliant. 

4.12 Ownership 

Unless otherwise noted elsewhere in this document, all materials submitted in response to this solicitation 

shall become the property of the University of Connecticut upon delivery and are to be appended to any 

formal documentation that would further define or expand the contractual relationship of the University 

and the successful firm. 

The laws of the State of Connecticut require that the contents of all bids be placed in the public domain 

and be opened to inspection to interested contained in all responses received; however, respondents 

should be aware that all materials associated with this solicitation or resulting contract are subject to the 

terms of the Freedom of Information Act, the Privacy Act, and all rules, regulations and interpretations 

resulting therefrom.

Section V 

Award 

5.0 Formation of Agreement 

Award will be based on the lowest overall cost to the University. The costs shall be determined after 

considering the pricing offered, delivery, transportation, insurance and any associated administrative fees. 

The selected firm shall enter into a contract with the University by acceptance of a purchase order 

referencing the response to this bid. The purchase order, when duly executed, will represent the entire 

agreement between the parties. 

5.1 Minor Technicalities 

The University reserves the right to reject any or all quotations submitted for consideration in whole or in 

part, and to waive minor technicalities, irregularities, or omissions, if, in its judgment, the best interest of 

the University will be served. 

5.2 Non-acceptance 

Non-acceptance of an offer shall mean that another offer was deemed more advantageous to the 

University, or that all offers were rejected. 

5.3 Modification or Withdrawl of Bid Will be Executed as Follows: 

5.3.1 An offer shall not be modified, withdrawn or canceled by the bidder for a sixty (60) day period 

following the time and date assigned for the receipt of quotes and the bidder so agrees in 

submitting a quote. 

5.3.2 Prior to the time and date assigned for receipt, bids submitted early shall be modified or 

withdrawn only by written notice to the University. Such notice shall be received by the University 

prior to the designated date and time for receipt of bids. Withdrawn bids may be submitted up to 

the time designated for receipt of bids provided they are then fully in conformance with these 

terms and conditions. 

5.4 Obligations 

The contents of the bid and any clarification thereto submitted by the successful bidder shall become a 

part of the contractual obligation incorporated by reference into the ensuing purchase order.

Section VI 

Campus Information 

6.0 Vehicles on Campus 

To safeguard the students, faculty and staff, as well as to maintain the aesthetic beauty of the University, 

vendors must take note of the following rules and considerations that must be followed when making 

deliveries or service calls on campus: 

 

 

 

Driving speeds on campus must be kept at a maximum of 25 mph to ensure safety. The maximum 

speed in all parking lots is 10MPH. These limits are in effect 24 hours per day Pediestrians have the 

right of way at all times. 

All traffic signs, lights or other indicators are to be obeyed. This is of utmost importance given the ongoing 

construction/renovation projects and pedestrians on campus. 

Driving on sidewalks, unless otherwise posted, is prohibited. Violators will be ticked and chronic 

violators may be barred from doing business with the University. In those areas where sidewalk 

driving is permitted and required, drivers must employ adequate skills so as to avoid driving on 

adjacent green spaces. 

It is preferable that deliveries to any facility loading dock be made utilizing a maximum sized 24’, 6- 

wheel saddle truck. To facilitate other deliveries, it is imperative delivery trucks have the capability to 

off load large quantities (pallets) in short periods of time. 

6.1 Parking Information and Guidelines: 

The following rules and regulations provide guidance and information when bringing a vehicle onto the 

University of CT Storrs Campus. These policies follow Connecticut State Statute 10A-139 and are intended to 

provide control and availability of campus parking. All students, employees, vendors, visitors, contractors, 

etc., who park a motor vehicle on campus are subject to these rules and regulations. 

 

 

 

 

It is the responsibility of all individuals operating a motor vehicle on campus to be aware of and 

abide by the parking policies contained in this literature. Operating a vehicle on campus is deemed 

evidence of the vehicle operator's acceptance and understanding of these policies. 

Parking on the Storrs campus is strictly regulated and is allowed only in paved, lined areas. Parking 

on lawns, grounds, or sidewalks is strictly prohibited. Parking during the hours of 7AM and 5PM, 

Monday through Friday is by permit only. Some areas are restricted beginning at 5AM or for 24 

hours (as posted). Violators will be ticketed and are subject to towing. 

Parking in the North and South Garage is available for vehicles for a daily fee. There is no overnight 

parking available in the garages. 

Parking on campus is in high demand. Anyone who can avoid bringing a vehicle to campus should 

do so. The use of carpools and public transportation is encouraged. A shuttle service is operated to 

serve the University of Connecticut at Storrs and surrounding areas. This shuttle is free to UConn 

students, employees, and visitors. For information on shuttle services and schedules, call 

Transportation at (860) 486-1448.

Visitor Parking 

It is the responsibility of the host/hostess to inform guests of the University's parking regulations. 

Visitors to campus are directed to park in either the metered areas (not to exceed 45 minutes) or a 

parking garage. For information about parking garage rates and hours call (860) 486-6267 for the 

North Garage or call (860) 486-9088 for the South Garage 

. 

Load Zones 

Load zones are restricted to loading and unloading of materials and are limited to 15 minutes 24 

hours per day, unless otherwise posted. Four-way flashers must be left on to indicate loading. Notes 

left on vehicles will not be accepted. Vehicles cannot be parked in load zones overnight or on 

weekends. 

6.2 Accommodations 

In support of this bid opportunity and to assist with any business related accommodation needs, the University 

recommends that all overnight visitors stay on campus at the Nathan Hale Inn. Parking is available at the Inn 

during your stay and includes complimentary access to the campus shuttle. The Nathan Hale Inn can offer 

preferred rates to long term and project stays. 

Please contact the sales office directly at the Inn (860-427-7888) or you can view their website at 

www.nathanhaleinn.com.

Cover Page for Submittal 

University of Connecticut 

Bid #901229B 


Due: May 22, 2012 

(Vendor Name) 

The following documentation is attached hereto as part of this submittal: 


Information Required 

Equipment Specifications 

Warranty Info 

Point-by-point response 

List of exceptions to specifications or terms & conditions (if any) 

Bidders Qualification Statement 

Bidder Contract Compliance Monitoring Report 

Non-discrimination Certificate


Bid #901229B 


To: The University of Connecticut May 22, 2012 

Purchasing Department 

3 North Hillside Road, Unit 6076 


1. The undersigned firm, in response to the above referenced Bid, having examined the Request for Quotation, hereby 

proposes to furnish and deliver four Ventilated Dissection Tables, in accordance with the specifications attached 

hereto. 

Bidder acknowledges receipt of the following addenda that are a part of the bidding documents: 

#1________________ #2 ________________ #3_______________ 

date date date 

2. Bidder understands that the University reserves the right to reject any and all bids, waive irregularities or 

technicalities in any bid, and accept any bid in whole or in part which it deems to be in its best interest. 

3. Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the 

public opening and reading of the bids. 

4. Bidder hereby certifies that: (a) this bid is genuine and is not made in the interest of or on behalf of any undisclosed 

person, firm or corporation; (b) the bidder has not directly or indirectly induced or solicited any other bidder to put in 

a false or sham bid; (c) the bidder has not solicited or induced any person, firm or corporation to refrain from bidding; 

and (d) the bidder has not sought by collusion to obtain any advantage over any other bidder or over the University. 

5. Price for equipment – per attached specifications, including all costs of freight and delivery to the University of 

Connecticut, Storrs, CT, F.O.B. Destination: 

Primary Switch Label S&C Model Manual or Source Transfer PRICE 

Switch #42 PMH-9 Master Unit 

Switch #43 PMH-12 Companion Unit 

Switch #44 PMH-3 Manual 

TOTAL 

6. Payment Terms: _____________ Pricing is valid for days Delivery ______ days ARO. 

7. This firm is a: ____ Corporation ____ Partnership ____ Sole Proprietorship ____ Joint Venture ____ Other 

8. This firm is Certified by the State of Connecticut as: ____ WBE ____ MBE ____ Set Aside 

Signed this day of , 20_____ 

Firm Name: 

Address: 

F.E.I.N. or Soc. Sec. #:

Telephone #: Fax #: 

Email Address: 

Authorized Signature 

Print Name/Title:

Point‐by‐Point Response Sheet 

RFQ #901229B 

The following table provides a list of all of the paragraphs in the solicitation. Check the appropriate 

response for each item. Attach a separate sheet clarifying all exceptions. 

Comply/Agree Exception Comply/Agree Exception 

Section I 

1.0 

1.1 1.4 

1.2 1.4.1 

1.3 1.4.2 

1.3.1 1.4.3 

1.3.2 

1.5 

1.6 

Section II 

Part I 

Part II 

Part III 

Section III 

3.0 3.9 

3.1 3.9.1 

3.2 3.9.2 

3.3 

3.4 3.10 

3.5 3.11 

3.6 3.12 

3.7 3.13 

3.8 3.14 

3.8.1 3.15 

3.8.2 3.16 

3.8.3 3.17 

3.8.4 3.18 

3.8.5 

Comply/Agree Exception Comply/Agree Exception 

Section IV 

4.0 4.6 

4.0.1 4.7 

4.0.2 4.8

Point‐by‐Point Response Sheet 

RFQ #901229B 

4.0.3 4.9 

4.1 4.10 

4.1.1 4.10.1 

4.1.2 4.10.2 

4.1.3 4.10.3 

4.2 

4.3 4.11 

4.4 4.12 

4.5 

Section V 

5.0 

5.1 

5.2 

5.3 

5.3.1 

5.3.2 

5.4 

Section VI 

6.0 

6.1 

6.2

BIDDER'S QUALIFICATION STATEMENT 

All bidders are required to file this form, properly completed, WITH THEIR BID RESPONSE. Failure of a bidder to 

answer any question or provide required information may be grounds for the awarding authority to disqualify and reject 

their bid. If a question or request for information does not pertain to your organization in any way, use the symbol 

"NA" (Not Applicable). Use additional 8 1/2" x 11" sheets with your letterhead as necessary. 

1. Indicate exactly the name by which this organization is known: 

Name . 

2. How many years has this organization been in business under its present business name? 

Years? . 

3. Indicate all other names by which this organization has been known and the length of time known by each name: 

1. 

2. _____________________________ 

3. _____________________________ 

4. What is the primary commodity/service provided by this business? How many years has this organization been 

in business providing this commodity/service? 

Commodity/Service 

____________________________ 

Years? 

5. This firm is a: Corporation Partnership _________Sole Proprietorship 

Joint Venture 

Other 

_______Women Owned _______Minority Business ________Set Aside Contractor 

6. Provide names all supervisory personnel, such as Principals, Supervisors, and Sales Representatives, who will be 

directly involved with the contract on which you are now a bidder. Indicate the number of years of experience 

and number of years of which they have been in a Supervisory capacity. 

Name Years Years/supervisor Telephone/Fax #'s 

____________________ ______ ______ ______________ 

______________ 

____________________ ______ ______ ______________ 

______________

7. Trade References: Names, addresses and telephone numbers of several firms with whom your organization has 

regular business dealings: 

_________________________________________________________ 

_________________________________________________________ 

_________________________________________________________ 

(Attach additional sheet if necessary) 

8. References: List at least three (3) references for contracts of similar size and scope, including a brief description 

of the work performed, the location, the name and telephone number of a contact person familiar with the 

contract. Current contracts are preferred, but recently completed contracts which were performed satisfactorily 

will be accepted. 

Name & Address Term Amount Contact Person Telephone # 

_____________________ ________ ________ ________________ __________ 

_____________________ 

_____________________ Email Address:_____________________________ 

_____________________ ________ ________ ________________ __________ 

_____________________ 

_____________________ Email Address:_____________________________ 

_____________________ ________ ________ ________________ __________ 

_____________________ 

_____________________ Email Address:_____________________________ 

9. Has your organization ever failed to complete a contract, or has any officer or partner of your organization ever 

been an officer or partner of another organization that failed to complete a contract? If so, indicate the 

circumstances leading to the project failure and the name of the company which provided the bonding for the 

failed contract(s): 

_____________________________________________________ 

10. List all legal or administrative proceedings currently pending or concluded adversely within the last five years 

which relate to procurement or performance of any public or private service/maintenance contracts. 

1. Attached 2. N/A 

Dated at _________________________________________________________________________ 

this ____________________ day of _________________________ 20 ________

Name of Organization: 

Address: 

___________________________________________ 

FEIN # _______________________ 

___________________________________________ 

Telephone: _____________________ Fax: _______________________ 

Signature 

(Print Name) 

Title 

_____________________________ 

_____________________________ 

_____________________________

COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES 

CONTRACT COMPLIANCE REGULATIONS 

NOTIFICATION TO BIDDERS 

The contract to be awarded is subject to contract compliance requirements mandated by Sections 4a-60 and 4a- 

60a of the Connecticut General Statutes; and, when the awarding agency is the State, Sections 46a-71(d) and 

46a-81i(d) of the Connecticut General Statutes. There are Contract Compliance Regulations codified at Section 

46a-68j-21 through 43 of the Regulations of Connecticut State Agencies, which establish a procedure for 

awarding all contracts covered by Sections 4a-60 and 46a-71(d) of the Connecticut General Statutes. 

According to Section 46a-68j-30(9) of the Contract Compliance Regulations, every agency awarding a contract 

subject to the contract compliance requirements has an obligation to “aggressively solicit the participation of 

legitimate minority business enterprises as bidders, contractors, subcontractors and suppliers of materials.” 

“Minority business enterprise” is defined in Section 4a-60 of the Connecticut General Statutes as a business 

wherein fifty-one percent or more of the capital stock, or assets belong to a person or persons: “(1) Who are 

active in daily affairs of the enterprise; (2) who have the power to direct the management and policies of the 

enterprise; and (3) who are members of a minority, as such term is defined in subsection (a) of Section 32-9n.” 

“Minority” groups are defined in Section 32-9n of the Connecticut General Statutes as “(1) Black Americans . . . 

(2) Hispanic Americans . . . (3) persons who have origins in the Iberian Peninsula . . . (4)Women . . . (5) Asian 

Pacific Americans and Pacific Islanders; (6) American Indians . . .” An individual with a disability is also a 

minority business enterprise as provided by Section 4a-60g of the Connecticut General Statutes. The above 

definitions apply to the contract compliance requirements by virtue of Section 46a-68j-21(11) of the Contract 

Compliance Regulations. 

The awarding agency will consider the following factors when reviewing the bidder’s qualifications under the 

contract compliance requirements: 

(a) the bidder’s success in implementing an affirmative action plan; 

(b) the bidder’s success in developing an apprenticeship program complying with Sections 46a-68-1 to 

46a-68-17 of the Administrative Regulations of Connecticut State Agencies, inclusive; 

(c) the bidder’s promise to develop and implement a successful affirmative action plan; 

(d) the bidder’s submission of employment statistics contained in the “Employment Information Form”, 

indicating that the composition of its workforce is at or near parity when compared to the racial and 

sexual composition of the workforce in the relevant labor market area; and 

(e) the bidder’s promise to set aside a portion of the contract for legitimate minority 

business enterprises. See Section 46a-68j-30(10)(E) of the Contract Compliance Regulations. 

__________________________________________________________ 

INSTRUCTIONS AND OTHER INFORMATION 

The following BIDDER CONTRACT COMPLIANCE MONITORING REPORT must be completed in full, signed, 

and submitted with the bid for this contract. The contract awarding agency and the Commission on Human 

Rights and Opportunities will use the information contained thereon to determine the bidders compliance to 

Sections 4a-60 and 4a- 60a CONN. GEN. STAT., and Sections 46a-68j-23 of the Regulations of Connecticut 

State Agencies regarding equal employment opportunity, and the bidders good faith efforts to include minority 

business enterprises as subcontractors and suppliers for the work of the contract. 

1) Definition of Small Contractor 

Section 4a-60g CONN. GEN. STAT. defines a small contractor as a company that has been doing business 

under the same management and control and has maintained its principal place of business in Connecticut for a 

one year period immediately prior to its application for certification under this section, had gross revenues not 

exceeding ten million dollars in the most recently completed fiscal year, and at least fifty-one percent of the 

ownership of which is held by a person or persons who are active in the daily affairs of the company, and have 

the power to direct the management and policies of the company, except that a nonprofit corporation shall be 

construed to be a small contractor if such nonprofit corporation meets the requirements of subparagraphs (A) 

and (B) of subdivision 4a-60g CONN. GEN. STAT. 

7

2) Description of Job Categories (as used in Part IV Bidder Employment Information) (Page 2) 

MANAGEMENT: Managers plan, organize, direct, and control 

the major functions of an organization through subordinates 

who are at the managerial or supervisory level. They make 

policy decisions and set objectives for the company or 

departments. They are not usually directly involved in 

production or providing services. Examples include top 

executives, public relations managers, managers of operations 

specialties (such as financial, human resources, or purchasing 

managers), and construction and engineering managers. 

BUSINESS AND FINANCIAL OPERATIONS: These 

occupations include managers and professionals who work 

with the financial aspects of the business. These occupations 

include accountants and auditors, purchasing agents, 

management analysts, labor relations specialists, and budget, 

credit, and financial analysts. 

COMPUTER SPECIALISTS: Professionals responsible for the 

computer operations within a company are grouped in this 

category. Examples of job titles in this category include 

computer programmers, software engineers, database 

administrators, computer scientists, systems analysts, and 

computer support specialists 

ARCHITECTURE AND ENGINEERING: Occupations related 

to architecture, surveying, engineering, and drafting are 

included in this category. Some of the job titles in this category 

include electrical and electronic engineers, surveyors, 

architects, drafters, mechanical engineers, materials 

engineers, mapping technicians, and civil engineers. 

OFFICE AND ADMINISTRATIVE SUPPORT: All clerical-type 

work is included in this category. These jobs involve the 

preparing, transcribing, and preserving of written 

communications and records; collecting accounts; gathering 

and distributing information; operating office machines and 

electronic data processing equipment; and distributing mail. 

Job titles listed in this category include telephone operators, 

payroll clerks, bill and account collectors, customer service 

representatives, files clerks, dispatchers, shipping clerks, 

secretaries and administrative assistants, computer operators, 

mail clerks, and stock clerks. 

BUILDING AND GROUNDS CLEANING AND 

MAINTENANCE: This category includes occupations 

involving landscaping, housekeeping, and janitorial services. 

Job titles found in this category include supervisors of 

landscaping or housekeeping, janitors, maids, grounds 

maintenance workers, and pest control workers. 

CONSTRUCTION AND EXTRACTION: This category 

includes construction trades and related occupations. Job 

titles found in this category include boilermakers, masons (all 

types), carpenters, construction laborers, electricians, 

plumbers (and related trades), roofers, sheet metal workers, 

elevator installers, hazardous materials removal workers, 

paperhangers, and painters. Paving, surfacing, and tamping 

equipment operators; drywall and ceiling tile installers; and 

carpet, floor and tile installers and finishers are also included 

in this category. First line supervisors, foremen, and helpers 

in these trades are also grouped in this category.. 

INSTALLATION, MAINTENANCE AND REPAIR: 

Occupations involving the installation, maintenance, and 

repair of equipment are included in this group. Examples of 

job titles found here are heating, ac, and refrigeration 

mechanics and installers; telecommunication line installers 

and repairers; heavy vehicle and mobile equipment service 

technicians and mechanics; small engine mechanics; 

security and fire alarm systems installers; electric/electronic 

repair, industrial, utility and transportation equipment; 

millwrights; riggers; and manufactured building and mobile 

home installers. First line supervisors, foremen, and helpers 

for these jobs are also included in the category. 

MATERIAL MOVING WORKERS: The job titles included in 

this group are Crane and tower operators; dredge, 

excavating, and lading machine operators; hoist and winch 

operators; industrial truck and tractor operators; cleaners of 

vehicles and equipment; laborers and freight, stock, and 

material movers, hand; machine feeders and offbearers; 

packers and packagers, hand; pumping station operators; 

refuse and recyclable material collectors; and miscellaneous 

material moving workers. 

3) Definition of Racial and Ethnic Terms (as used in Part IV Bidder Employment Information) 

White (not of Hispanic Origin)- All persons having origins in 

any of the original peoples of Europe, North Africa, or the 

Middle East. 

Black(not of Hispanic Origin)- All persons having origins in any 

of the Black racial groups of Africa. 

Hispanic- All persons of Mexican, Puerto Rican, Cuban, 

Central or South American, or other Spanish culture or origin, 

regardless of race. 

Asian or Pacific Islander- All persons having origins in any of 

the original peoples of the Far East, Southeast Asia, the 

Indian subcontinent, or the Pacific Islands. This area includes 

China, India, Japan, Korea, the Philippine Islands, and 

Samoa. 

American Indian or Alaskan Native- All persons having 

origins in any of the original peoples of North America, and 

who maintain cultural identification through tribal affiliation or 

community recognition. 

8

BIDDER CONTRACT COMPLIANCE MONITORING REPORT 

PART I - Bidder Information (Page 3) 

Company Name 

Street Address 

City & State 

Chief Executive 

Major Business Activity 

(brief description) 

Bidder Federal Employer 

Identification Number____________________ 

Or 

Social Security Number__________________ 

Bidder Identification (response optional/definitions on page 1) 

-Bidder is a small contractor. 

Yes__ No__ 

-Bidder is a minority business enterprise 

Yes__ No__ 

(If yes, check ownership category) 

Black___ Hispanic___ Asian American___ 

American Indian/Alaskan Native___ Iberian Peninsula___ 

Individual(s) with a Physical Disability___ Female___ 

Bidder Parent Company 

(If any) - Bidder is certified as above by State of CT Yes__ No__ 

Other Locations in Ct. 

(If any) 

PART II - Bidder Nondiscrimination Policies and Procedures 

1. Does your company have a written Affirmative Action/Equal 

Employment Opportunity statement posted on company bulletin 

boards? 

Yes__ No__ 

2. Does your company have the state-mandated sexual harassment 

prevention in the workplace policy posted on company bulletin 

boards? 

Yes__ No__ 

3. Do you notify all recruitment sources in writing of your company’s 

Affirmative Action/Equal Employment Opportunity employment 

policy? 

Yes__ No__ 

4. Do your company advertisements contain a written statement that 

you are an Affirmative Action/Equal Opportunity Employer? 

Yes__ No__ 

5. Do you notify the Ct. State Employment Service of all employment 

openings with your company? 

Yes__ No__ 

6. Does your company have a collective bargaining agreement with 

workers? 

Yes__ No__ 

6a. If yes, do the collective bargaining agreements contain 

non-discrimination clauses covering all workers? Yes__ No__ 

6b. Have you notified each union in writing of your 

commitments under the nondiscrimination requirements of 

contracts with the state of Ct. 

Yes__ No__ 

- DAS Certification Number ___________________________ 

7. Do all of your company contracts and purchase orders contain 

non-discrimination statements as required by Sections 4a-60 & 4a- 

60a Conn. Gen. Stat.? 

Yes__ No__ 

8. Do you, upon request, provide reasonable accommodation to 

employees, or applicants for employment, who have physical or 

mental disability? 

Yes__ No__ 

9. Does your company have a mandatory retirement age for all 

employees? 

Yes__ No__ 

10. If your company has 50 or more employees, have you provided 

at least two (2) hours of sexual harassment training to all of your 

supervisors? 

Yes__ No__ NA__ 

11. If your company has apprenticeship programs, do they meet the 

Affirmative Action/Equal Employment Opportunity requirements of 

the apprenticeship standards of the Ct. Dept. of Labor? 

Yes__ No__ NA__ 

12. Does your company have a written affirmative action Plan? 

Yes__ No__ 

If no, please explain. 

13. Is there a person in your company who is responsible for equal 

employment opportunity? 

Yes__ No__ 

If yes, give name and phone 

number._________________________ 

Part III - Bidder Subcontracting Practices 

1. Will the work of this contract include subcontractors or suppliers? Yes__ No__ 

1a. If yes, please list all subcontractors and suppliers and report if they are a small contractor and/or a minority business enterprise. 

(defined on page 1 / use additional sheet if necessary) 

1b. Will the work of this contract require additional subcontractors or suppliers other than those identified in 1a. above? Yes__ No__ 

9

PART IV - Bidder Employment Information Date: (Page 4) 

JOB CATEGORY 

OVERALL 

TOTALS 

WHITE (not of 

Hispanic origin) 

BLACK (not of 

Hispanic origin) 

HISPANIC 

ASIAN or PACIFIC 

ISLANDER 

AMERICAN INDIAN or 

ALASKAN NATIVE 

Male Female Male Female Male Female Male Female Male Female 

Management 

Business & Financial 

Ops 

Computer Specialists 

Architecture/ 

Engineering 

Office & Admin Support 

Bldg/ Grounds 

Cleaning/ 

Maintenance 

Construction & 

Extraction 

Installation , 

Maintenance 

& Repair 

Material Moving 

Workers 

TOTALS ABOVE 

Total One Year Ago 

FORMAL ON THE JOB TRAINEES (ENTER FIGURES FOR THE SAME CATEGORIES AS ARE SHOWN ABOVE) 

Apprentices 

Trainees 

PART V - Bidder Hiring and Recruitment Practices 

1. Which of the following recruitment sources are used by you? 

(Check yes or no, and report percent used) 

SOURCE YES NO % of applicants 

provided by source 

State Employment Service 

Private Employment 

Agencies 

Schools and Colleges 

Newspaper Advertisement 

Walk Ins 

Present Employees 

Labor Organizations 

Minority/Community 

Organizations 

Others (please identify) 

2. Check (X) any of the below listed 

requirements that you use as a hiring 

qualification 

Work Experience 

Ability to Speak or Write 

English 

Written Tests 

High School Diploma 

College Degree 

Union Membership 

Personal 

Recommendation 

Height or Weight 

Car Ownership 

Arrest Record 

3. Describe below any other practices or actions that you 

take which show that you hire, train, and promote 

employees without discrimination 

Wage Garnishments 

Certification (Read this form and check your statements on it CAREFULLY before signing). I certify that the statements made by me on this BIDDER CONTRACT COMPLIANCE MONITORING 

REPORT are complete and true to the best of my knowledge and belief, and are made in good faith. I understand that if I knowingly make any misstatements of facts, I am subject to be 

declared in non-compliance with Section 4a-60, 4a-60a, and related sections of the CONN. GEN. STAT. 

(Signature) (Title) (Date) (Telephone) 

10

OPM Ethics Form 1 Rev. 11-29-11 

Page 1 of 2 

STATE OF CONNECTICUT 

GIFT AND CAMPAIGN CONTRIBUTION CERTIFICATION 

Written or electronic certification to accompany a State contract with a value of $50,000 or more 

in a calendar or fiscal year, pursuant to C.G.S. §§ 4-250 and 4-252(c); Governor M. Jodi Rell’s 

Executive Orders No. 1, Para. 8, and No. 7C, Para. 10; and C.G.S. §9-612(g)(2) 

INSTRUCTIONS: 

Complete all sections of the form. Attach additional pages, if necessary, to provide full disclosure about any 

lawful campaign contributions made to campaigns of candidates for statewide public office or the General 

Assembly, as described herein. Sign and date the form, under oath, in the presence of a Commissioner of 

the Superior Court or Notary Public. Submit the completed form to the awarding State agency at the time 

of initial contract execution and if there is a change in the information contained in the most recently filed 

certification, such person shall submit an updated certification either (i) not later than thirty (30) days after 

the effective date of such change or (ii) upon the submittal of any new bid or proposal for a contract, 

whichever is earlier. Such person shall also submit an accurate, updated certification not later than fourteen 

days after the twelve-month anniversary of the most recently filed certification or updated certification. 

CHECK ONE: Initial Certification 12 Month Anniversary Update (Multi-year contracts only.) 

GIFT CERTIFICATION: 

Updated Certification because of change of information contained in the most 

recently filed certification or twelve-month anniversary update. 

As used in this certification, the following terms have the meaning set forth below: 

1) “Contract” means that contract between the State of Connecticut (and/or one or more of it agencies or 

instrumentalities) and the Contractor, attached hereto, or as otherwise described by the awarding State 

agency below; 

2) If this is an Initial Certification, “Execution Date” means the date the Contract is fully executed by, and 

becomes effective between, the parties; if this is a twelve-month anniversary update, “Execution Date” 

means the date this certification is signed by the Contractor; 

3) “Contractor” means the person, firm or corporation named as the contactor below; 

4) “Applicable Public Official or State Employee” means any public official or state employee described in 

C.G.S. §4-252(c)(1)(i) or (ii); 

5) “Gift” has the same meaning given that term in C.G.S. § 4-250(1); 

6) “Principals or Key Personnel” means and refers to those principals and key personnel of the Contractor, 

and its or their agents, as described in C.G.S. §§ 4-250(5) and 4-252(c)(1)(B) and (C). 

I, the undersigned, am a Principal or Key Personnel of the person, firm or corporation authorized to execute 

this certification on behalf of the Contractor. I hereby certify that, no gifts were made by (A) such person, 

firm, corporation, (B) any principals and key personnel of the person firm or corporation who participate 

substantially in preparing bids, proposals or negotiating state contracts or (C) any agent of such, firm, 

corporation, or principals or key personnel who participates substantially in preparing bids, proposals or 

negotiating state contracts, to (i) any public official or state employee of the state agency or quasi-public 

agency soliciting bids or proposals for state contracts who participates substantially in the preparation of bid 

solicitations or request for proposals for state contracts or the negotiation or award of state contracts or (ii) 

any public official or state employee of any other state agency, who has supervisory or appointing authority 

over such state agency or quasi-public agency. 

I further certify that no Principals or Key Personnel know of any action by the Contractor to circumvent (or 

which would result in the circumvention of) the above certification regarding Gifts by providing for any other 

Principals, Key Personnel, officials, or employees of the Contractor, or its or their agents, to make a Gift to 

any Applicable Public Official or State Employee. I further certify that the Contractor made the bid or 

proposal for the Contract without fraud or collusion with any person.

OPM Ethics Form 1 Rev. 11-29-11 

Page 2 of 2 

CAMPAIGN CONTRIBUTION CERTIFICATION: 

I further certify that, on or after December 31, 2006, neither the Contractor nor any of its principals, as 

defined in C.G.S. § 9-612(g)(1), has made any campaign contributions to, or solicited any contributions 

on behalf of, any exploratory committee, candidate committee, political committee, or party committee 

established by, or supporting or authorized to support, any candidate for statewide public office, in violation 

of C.G.S. § 9-612(g)(2)(A). I further certify that all lawful campaign contributions that have been made 

on or after December 31, 2006 by the Contractor or any of its principals, as defined in C.G.S. § 9-612(g)(1), 

to, or solicited on behalf of, any exploratory committee, candidate committee, political committee, or party 

committee established by, or supporting or authorized to support any candidates for statewide public office 

or the General Assembly, are listed below: 

Lawful Campaign Contributions to Candidates for Statewide Public Office: 

Contribution Date Name of Contributor Recipient Value Description 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

Lawful Campaign Contributions to Candidates for the General Assembly: 

Contribution Date Name of Contributor Recipient Value Description 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

______________________________________________________________________________________ 

Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement. 

__________________________________ 

Printed Contractor Name 

_________________________________________ 

Printed Name of Authorized Official 

___________________________________ 

Signature of Authorized Official 

Subscribed and acknowledged before me this ______ day of __________________, 20___. 

___________________________________________ 

Commissioner of the Superior Court (or Notary Public)


NONDISCRIMINATION CERTIFICATION — Representation 

By Entity 

For Contracts Valued at Less Than $50,000 

Form B 

07-08-2009 

Written representation that complies with the nondiscrimination agreements and warranties under 

Connecticut General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended 

INSTRUCTIONS: 

For use by an entity (corporation, limited liability company, or partnership) when entering into any contract 

type with the State of Connecticut valued at less than $50,000 for each year of the contract. Complete all 

sections of the form. Submit to the awarding State agency prior to contract execution. 

REPRESENTATION OF AN ENTITY: 

I, _________________________ , ___________________ , of _______________________________ , 

Authorized Signatory Title Name of Entity 

an entity duly formed and existing under the laws of __________________________________ , 

Name of State or Commonwealth 

represent that I am authorized to execute and deliver this representation on behalf of 

________________________________ and that ________________________________ 

Name of Entity 


has a policy in place that complies with the nondiscrimination agreements and warranties of Connecticut 

General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended. 

___________________________________________ 

Authorized Signatory 

___________________________________ 

Date 

___________________________________________ 

Printed Name 

12


NONDISCRIMINATION CERTIFICATION — Affidavit 

By Entity 

For Contracts Valued at $50,000 or More 

Form C 

07-08-2009 

Documentation in the form of an affidavit signed under penalty of false statement by a chief executive 

officer, president, chairperson, member, or other corporate officer duly authorized to adopt corporate, 

company, or partnership policy that certifies the contractor complies with the nondiscrimination 

agreements and warranties under Connecticut General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as 

amended 

INSTRUCTIONS: 

For use by an entity (corporation, limited liability company, or partnership) when entering into any contract 

type with the State of Connecticut valued at $50,000 or more for any year of the contract. Complete all 

sections of the form. Sign form in the presence of a Commissioner of Superior Court or Notary Public. 

Submit to the awarding State agency prior to contract execution. 

AFFIDAVIT: 

I, the undersigned, am over the age of eighteen (18) and understand and appreciate the obligations of 

an oath. I am _________________________ of ________________________________ , an entity 

Signatory’s Title 


duly formed and existing under the laws of _____________________________________. 

Name of State or Commonwealth 

I certify that I am authorized to execute and deliver this affidavit on behalf of 

________________________________ and that ________________________________ 



has a policy in place that complies with the nondiscrimination agreements and warranties of Connecticut 

General Statutes §§ 4a-60(a)(1)and 4a-60a(a)(1), as amended. 

___________________________________________ 

Authorized Signatory 

___________________________________________ 

Printed Name 

Sworn and subscribed to before me on this ______ day of ____________, 20____. 

___________________________________________ 

Commissioner of the Superior Court/ 

Notary Public 

___________________________________ 

Commission Expiration Date 

13

CERTIFIED RESOLUTION 

I, (name of Secretary), Secretary of (name of corporation), a corporation 

organized and existing under the laws of the State of __________ (the 

“Company”), do hereby certify that the following is a true and correct copy of a 

resolution duly adopted at a meeting of the Board of Directors of the Company 

duly held and convened on ______________, 200__, at which meeting a duly 

constituted quorum of the Board of Directors was present and acting throughout, 

and that such resolution has not been modified, rescinded or revoked, and is at 

present in full force and effect: 

RESOLVED: That (name of officer),(office held e.g. president, vice 

president. etc.), of (name of corporation), is empowered and authorized to 

execute and deliver contracts on behalf of the Company. 

[or if the signatory has received authorization specifically for the UConn 

contract, use the paragraph below and delete the paragraph above (including 

this internal note)] 

RESOLVED: That (name of officer), (office held e.g. president. vice 

president. etc.), of (name of corporation), is empowered and authorized to 

execute and deliver in the name and on behalf of this Company a certain contract 

with __________ the University of Connecticut for (general description of 

services) and to affix the corporate seal [if applicable]. 

IN WITNESS WHEREOF, the undersigned has affixed his/her 

signature and the corporate seal of the Company this ______ day 

of___________, 200__. 

[or, if the corporation has no seal use the paragraph below and delete the 

paragraph above (including this internal note)] 

IN WITNESS WHEREOF, the undersigned has affixed his/her 

signature this _____ day of, 200__. The Company has no corporate seal. 

_______________________ 

(Name), Secretary 

(Corporate Seal or “L.S. “) 

15

EXHIBIT A - SEEC FORM 11 

CONNECTICUT STATE ELECTIONS ENFORCEMENT COMMISSION 

Rev. 1/11 

NOTICE TO EXECUTIVE BRANCH STATE CONTRACTORS AND PROSPECTIVE STATE 

CONTRACTORS OF CAMPAIGN CONTRIBUTION AND SOLICITATION LIMITATIONS 

This notice is provided under the authority of Connecticut General Statutes §9-612(g)(2), as amended by P.A. 10-1, and is for the 

purpose of informing state contractors and prospective state contractors of the following law (italicized words are defined on the 

reverse side of this page). 

CAMPAIGN CONTRIBUTION AND SOLICITATION LIMITATIONS 

No state contractor, prospective state contractor, principal of a state contractor or principal of a prospective state contractor, 

with regard to a state contract or state contract solicitation with or from a state agency in the executive branch or a quasi-public 

agency or a holder, or principal of a holder of a valid prequalification certificate, shall make a contribution to (i) an exploratory 

committee or candidate committee established by a candidate for nomination or election to the office of Governor, Lieutenant 

Governor, Attorney General, State Comptroller, Secretary of the State or State Treasurer, (ii) a political committee authorized to 

make contributions or expenditures to or for the benefit of such candidates, or (iii) a party committee (which includes town 

committees). 

In addition, no holder or principal of a holder of a valid prequalification certificate, shall make a contribution to (i) an 

exploratory committee or candidate committee established by a candidate for nomination or election to the office of State 

senator or State representative, (ii) a political committee authorized to make contributions or expenditures to or for the benefit of 

such candidates, or (iii) a party committee. 

On and after January 1, 2011, no state contractor, prospective state contractor, principal of a state contractor or principal of a 

prospective state contractor, with regard to a state contract or state contract solicitation with or from a state agency in the executive 

branch or a 

quasi-public agency or a holder, or principal of a holder of a valid prequalification certificate, shall knowingly solicit 

contributions from the state contractor's or prospective state contractor's employees or from a subcontractor or principals of the 

subcontractor on behalf of (i) 

an exploratory committee or candidate committee established by a candidate for nomination or election to the office of 

Governor, 

Lieutenant Governor, Attorney General, State Comptroller, Secretary of the State or State Treasurer, (ii) a political committee 

authorized to make contributions or expenditures to or for the benefit of such candidates, or (iii) a party committee. 

DUTY TO INFORM 

State contractors and prospective state contractors are required to inform their principals of the above prohibitions, as applicable, 

and the possible penalties and other consequences of any violation thereof. 

PENALTIES FOR VIOLATIONS 

Contributions or solicitations of contributions made in violation of the above prohibitions may result in the following civil and 

criminal penalties: 

Civil penalties—Up to $2,000 or twice the amount of the prohibited contribution, whichever is greater, against a principal or a 

contractor. Any state contractor or prospective state contractor which fails to make reasonable efforts to comply with the 

provisions requiring notice to its principals of these prohibitions and the possible consequences of their violations may also be 

subject to civil penalties of up to $2,000 or twice the amount of the prohibited contributions made by their principals. 

Criminal penalties—Any knowing and willful violation of the prohibition is a Class D felony, which may subject the 

violator to imprisonment of not more than 5 years, or not more than $5,000 in fines, or both. 

CONTRACT CONSEQUENCES 

In the case of a state contractor, contributions made or solicited in violation of the above prohibitions may resulting the 

contract being voided. 

Page 46 of 50

In the case of a prospective state contractor, contributions made or solicited in violation of the above prohibitions shall result in 

the contract described in the state contract solicitation not being awarded to the prospective state contractor, unless the State 

Elections Enforcement Commission determines that mitigating circumstances exist concerning such violation. 

The State shall not award any other state contract to anyone found in violation of the above prohibitions for a period of one year 

after the election for which such contribution is made or solicited, unless the State Elections Enforcement Commission determines 

that mitigating circumstances exist concerning such violation. 

Additional information may be found on the website of the State Elections Enforcement Commission, www.ct.gov/seec. Click 

on the link to “Lobbyist/Contractor Limitations.” 

DEFINITIONS 

“State contractor” means a person, business entity or nonprofit organization that enters into a state contract. Such person, business entity or 

nonprofit organization shall be deemed to be a state contractor until December thirty-first of the year in which such contract terminates. “State 

contractor” does not include a municipality or any other political subdivision of the state, including any entities or associations duly created by the 

municipality or political subdivision exclusively amongst themselves to further any purpose authorized by statute or charter, or an employee in the 

executive or legislative branch of state government or a quasi-public agency, whether in the classified or unclassified service and full or part-time, 

and only in such person's capacity as a state or quasi-public agency employee. 

“Prospective state contractor” means a person, business entity or nonprofit organization that (i) submits a response to a state contract solicitation by 

the state, a state agency or a quasi-public agency, or a proposal in response to a request for proposals by the state, a state agency or a quasipublic 

agency, until the contract has been entered into, or (ii) holds a valid prequalification certificate issued by the Commissioner of 

Administrative Services under section 4a-100. “Prospective state contractor” does not include a municipality or any other political subdivision of 

the state, including any entities or associations duly created by the municipality or political subdivision exclusively amongst themselves to further 

any purpose authorized by statute or charter, or an employee in the executive or legislative branch of state government or a quasi-public agency, 

whether in the classified or unclassified service and full or part-time, and only in such person's capacity as a state or quasi-public agency employee. 

“Principal of a state contractor or prospective state contractor” means (i) any individual who is a member of the board of directors of, or has an 

ownership interest of five per cent or more in, a state contractor or prospective state contractor, which is a business entity, except for an individual 

who is a member of the board of directors of a nonprofit organization, (ii) an individual who is employed by a state contractor or prospective state 

contractor, which is a business entity, as president, treasurer or executive vice president, (iii) an individual who is the chief executive officer of a 

state contractor or prospective state contractor, which is not a business entity, or if a state contractor or prospective state contractor has no such 

officer, then the officer who duly possesses comparable powers and duties, (iv) an officer or an employee of any state contractor or prospective 

state contractor who has managerial or discretionary responsibilities with respect to a state contract, (v) the spouse or a dependent child who is 

eighteen years of age or older of an individual described in this subparagraph, or (vi) a political committee established or controlled by an 

individual described in this subparagraph or the business entity or nonprofit organization that is the state contractor or prospective state contractor. 

“State contract” means an agreement or contract with the state or any state agency or any quasi-public agency, let through a procurement process or 

otherwise, having a value of fifty thousand dollars or more, or a combination or series of such agreements or contracts having a value of one 

hundred thousand dollars or more in a calendar year, for (i) the rendition of services, (ii) the furnishing of any goods, material, supplies, 

equipment or any items of any kind, (iii) the construction, alteration or repair of any public building or public work, (iv) the acquisition, sale or 

lease of any land or building, (v) a licensing arrangement, or (vi) a grant, loan or loan guarantee. “State contract” does not include any agreement 

or contract with the state, any state agency or any quasi-public agency that is exclusively federally funded, an education loan, a loan to an 

individual for other than commercial purposes or any agreement or contract between the state or any state agency and the United States Department 

of the Navy or the United States Department of Defense. 

“State contract solicitation” means a request by a state agency or quasi-public agency, in whatever form issued, including, but not limited to, an 

invitation to bid, request for proposals, request for information or request for quotes, inviting bids, quotes or other types of submittals, through a 

competitive procurement process or another process authorized by law waiving competitive procurement. 

“Managerial or discretionary responsibilities with respect to a state contract” means having direct, extensive and substantive responsibilities with 

respect to the negotiation of the state contract and not peripheral, clerical or ministerial responsibilities. 

“Dependent child” means a child residing in an individual’s household who may legally be claimed as a dependent on the federal income 

tax of such individual. 

“Solicit” means (A) requesting that a contribution be made, (B) participating in any fund-raising activities for a candidate committee, exploratory 

committee, political committee or party committee, including, but not limited to, forwarding tickets to potential contributors, receiving 

contributions for transmission to any such committee or bundling contributions, (C) serving as chairperson, treasurer or deputy treasurer of any 

such committee, or (D) establishing a political committee for the sole purpose of soliciting or receiving contributions for any committee. Solicit 

does not include: (i) making a contribution that is otherwise permitted by Chapter 155 of the Connecticut General Statutes; (ii) informing any 

person of a position taken by a candidate for public office or a public official, (iii) notifying the person of any activities of, or contact information 

for, any candidate for public office; or (iv) serving as a member in any party committee or as an officer of such committee that is not otherwise 

prohibited in this section. 

Page 47 of 50

“Subcontractor” means any person, business entity or nonprofit organization that contracts to perform part or all of the obligations of a state 

contractor's state contract. Such person, business entity or nonprofit organization shall be deemed to be a subcontractor until December thirty first 

of the year in which the subcontract terminates. “Subcontractor” does not include (i) a municipality or any other political subdivision of the state, 

including any entities or associations duly created by the municipality or political subdivision exclusively amongst themselves to further any 

purpose authorized by statute or charter, or (ii) an employee in the executive or legislative branch of state government or a quasi-public agency, 

whether in the classified or unclassified service and full or part-time, and only in such person's capacity as a state or quasi-public agency 

employee. 

“Principal of a subcontractor” means (i) any individual who is a member of the board of directors of, or has an ownership interest of five per cent 

or more in, a subcontractor, which is a business entity, except for an individual who is a member of the board of directors of a nonprofit 

organization, (ii) an individual who is employed by a subcontractor, which is a business entity, as president, treasurer or executive vice president, 

(iii) an individual who is the chief executive officer of a subcontractor, which is not a business entity, or if a subcontractor has no such officer, 

then the officer who duly possesses comparable powers and duties, (iv) an officer or an employee of any subcontractor who has managerial or 

discretionary responsibilities with respect to a subcontract with a state contractor, (v) the spouse or a dependent child who is eighteen years of 

age or older of an individual described in this subparagraph, or (vi) a political committee established or controlled by an individual described in 

this subparagraph or the business entity or nonprofit organization that is the subcontractor. 

Page 48 of 50

Invitation to Bid #901229B Outdoor Pad-Mounted Medium Voltage ...

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