Purchasing Department - University of Connecticut

General technology capabilities will be covered in section 3.14.
It is anticipated that the University, including UCHC, will expend a combined amount of
approximately $2.2 million dollars annually for general office supply products. However, this
estimated amount is provided only as a guideline for preparing your RFP response. It is not a
guaranteed estimated dollar volume. The University is not able to guarantee any specific dollar
volume on this agreement and will not be able to commit to an agreement that requires any
financial penalties to the University. Please note that all estimates provided, including attached
usage estimates are to be used as guidelines only.
It is important to note that this contract shall not apply to any supply item or office equipment
currently stocked in the University’s Central Stores or available under other University contract
awards. Please refer to Section 3.0 for specific product exclusions.
1.3 Specifications
The specifications in Section 3 must be responded to on a point by point basis so the
University can evaluate how the proposer plans to meet these requirements. Proposers
must use the RFP numbering scheme in their response to allow for efficient evaluation.
Additionally all other Sections must be addressed with a point by point or section by
section acknowledgement of “agreed” or “disagreed” and supply alternate language if
“disagreed”.
This RFP solicits creative and highly competitive pricing for office supplies based on
scale economies through aggregated volume and standards developed to meet
University needs. It is not the intent of these specifications to rule out or eliminate any
prospective bidder or manufacturer. If the materials or services you intend to bid do not
comply with the specifications as written, you are instructed to attach to your proposal a
complete itemization and explanation for each deviation or variation from the
specifications. The University may, at its discretion, consider or deny any deviation and
purchase the material which best suits its intended use. The bidder shall not purposely
bid goods or services of a lesser quality, which requires deviation from the
specification, if the bidder can furnish the goods or services, which will comply with the
minimum technical specifications.
The University encourages alternate suggestions for the general office supply proposal.
Please attach alternate proposals and be sure to respond to the initial RFP on a point by
point basis as instructed above. The award of a General Office Supply agreement will
be based upon a comprehensive review and analysis to the most responsive bidder
offering the best value to the University. A weighted matrix will be utilized and
reviewed by committee. Please refer to section 4.0 for RFP Evaluation Criteria.
1.4 Term of Contract
The initial term of any contract resulting from this RFP will be for three (3) years from
date of award. By mutual written agreement of both parties, resultant contract may be
extended for two (2) additional one (1) year periods or parts thereof. Such intent to
renew shall be conveyed to the firm in writing no later than one hundred and twenty
(120) days prior to the effective date in the form of an amendment to the original
agreement.
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