Purchasing Department - University of Connecticut

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a.) Department Name b.) Unit Number c.) Building Name d.) Room Number e.) Complete Street Address f.) Full Contact Name g.) Contact Phone Number h.) Full description and catalog number of the item Additionally, a packing slip must accompany all shipments. At a minimum, the packing slip should include, a full description of the item/s, catalog number/s, the quantity ordered, the quantity delivered, the backorder quantity and due date (if applicable), and date ordered. If following a desktop delivery model, a manifest will not be required. A detailed packing slip as described above will be sufficient. 3.21 Invoicing It is the intent of the University to have E-Invoicing in place at the time of the award. Details of those requirements will be firmed up at contract award. 28
SECTION 4 Evaluation Criteria 4.0 Criteria for Award The award of an Office Supplies agreement will be based upon a comprehensive review, analysis and negotiation of the proposal, which best meets the needs of the University. The contract award will be based on a points-earned matrix derived from a technical and financial evaluation. The award shall be made to the most responsive bidder offering the best value and with the highest total matrix scores as determined by the University. All vendors submitting proposals concur with this method of award and will not, under any circumstances or in any manner, dispute any award made using this method. All proposals will be evaluated by a committee, which will use the specific evaluation criteria listed below. The importance given to each element is represented proportionately by the respective weight assignments. Proposals will be evaluated as to the vendor’s response to the following criteria: Criteria Maximum Points Available Pricing Package 40 Core list pricing Percentage discount of non-core items Rebates/bonuses/incentives Quantity/volume discounts Total Cost Experience 15 Demonstrated experience with similar size account Technology 20 Ease of ordering Adherence to technological requirements for website E-invoicing ability Reconciliation reporting on missed PO’s Account Support Plan 25 Reporting capability Customer service Vendor performance Reporting Quality plan Fill rate Customer service Total Maximum Points Available 100 SECTION 5 UCHC Unique Terms and Conditions Requirements 29
Page 1 and 2: UNIVERSITY OF CONNECTICUT REQUEST F
Page 3 and 4: SECTION 1 Introduction/Overview 1.0
Page 5 and 6: Office supply vendors interested in
Page 7 and 8: 1.5 Method of Award Each proposal w
Page 9 and 10: Proposals must demonstrate an under
Page 11 and 12: proposals as noted in paragraph 1.9
Page 13 and 14: 2.8 “Should” indicates somethin
Page 15 and 16: 3.1.2 Vendor must have and maintain
Page 17 and 18: 3.5 Large Dollar Incentive The Univ
Page 19 and 20: UCHC. Please also include a scenari
Page 21 and 22: working day time period, any risk o
Page 23 and 24: s.) Ability to provide real-time co
Page 25 and 26: Contractor may be required to furni
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Page 35 and 36: limitation, attorney’s fees, expe
Page 37 and 38: SECTION 6 Athletics Corporate Spons
Page 39 and 40: 3. Mark Edward Freitas Ice Forum (m
Page 41 and 42: Section 7 Terms and Conditions The
Page 43 and 44: 7.8.4 Contract Provisions by Refere
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Page 63 and 64: Contract Draft Revised: 9/7/2012 3:
Page 65 and 66: (h) a. The following subsections ar
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Page 69 and 70: Form Rev. 7/19/2011 EXHIBIT A - SEE
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6. Does your company have a collect
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Others (please identify) Car Owners
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Appendix A Core List & Non-Core Cat
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Appendix B Core List UCHC CP AVE111
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Appendix B Core List UCHC GS MAXCDR
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Appendix B Core List UCHC TP HEWCE2
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Appendix B Core List UCHC Universit
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Appendix C Storrs & UCHC Combined C
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UNIVERSITY OF CONNECTICUT STORRS RE
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Annual Usage UCHC for Fiscal Year 2
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Appendix F 1
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Appendix F 3
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Appendix F 5
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Appendix F 7
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Delivery Locations Storrs Regional
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APPENDIX H CONNECTICUT COLLEGES PUR
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Purchasing Department - University of Connecticut

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