Purchasing Department - University of Connecticut

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e used to monitor Contractor performance relative to any guaranteed level of fill rate. Additionally, if there are any contract price adjustments to be applied on the basis of SKU fill rate performance, this service level report will be used in determining the applicability of such adjustments. In determining the applicability of contract price adjustments, the Contractor's performance will be evaluated on a campus by campus basis for all participating members. d.) Back Order Report Contractor should provide a back order report to each representative on at least a monthly basis. If requested by the University, the back order report must be submitted more frequently, possibly as often as weekly. This report must, at a minimum, include the following information: (1) Purchase Order (including release number) or other transaction reference, (2) date order was placed, (3) item product number, (4) detailed item description, (5) quantity on back order, (6) anticipated date of delivery, and (7) ordering department (or if unknown, shipping location). Back order reports should be computer generated, legible, and contain all pertinent information including the anticipated date of product availability. The report will be addressed to the individual(s) that will be specified by the Purchasing Department prior to contract implementation. e.) Aged invoice report Contractor should provide an aged invoice report to each participating representative on at least a monthly basis. This aged invoice report will include only invoices billed subsequent to the award of this RFP (Prime Vendor contract) and not open invoices billed prior to the commencement of this contract. If requested, the aged invoice report must be submitted more frequently, possibly as often as weekly. The report will be addressed to the individual(s) that will be specified by the Purchasing Department prior to contract implementation. f.) Quality Performance Report Contractor should provide a quality performance report to each participating representative on at least a quarterly basis. This quality performance report should provide information regarding the number of shipments for which special or additional handling was required due to various quality issues. Examples of quality incidents that would be tracked and recorded in this report might include: Contractor order error, incorrect shipment, damaged or defective item return, customer order error, total returned items, pricing errors, and delivery errors. This report should serve the purpose of identifying and monitoring quality incidents so that appropriate corrective procedures might be implemented by either the Contractor or the University. Reviewed over time, this report would also serve to identify if various quality incidents were occurring less or more frequently and highlight areas requiring improvement. In addition to the quarterly quality performance report, the Contractor must provide an annual report on quality performance to each representative. The report will be addressed to the individual(s) that will be specified by the Purchasing Department prior to contract implementation. g.) Special Vendor Category Report Contractor should provide a report on the dollar volume of products provided under the 26
contract which are purchased by the Contractor from firms which are minority-owned, women-owned and/or owned by persons with disabilities, as defined by the State of Connecticut. This report will be available for each participating institution as well as in consolidated form showing all such purchases under the contract. This report will be provided on a quarterly basis to each participating institution. This report will indicate quarterly totals for each category of supplier ownership as well as provide a cumulative figure that shows year to date amounts for each supplier ownership category. h.) Cost Reduction Report Contractor should provide a report that reflects the dollar amount of cost reduction achieved under the contract. This report will show the total dollar value of purchased items at list price as well as the total actual dollar cost of purchases based on the discounted contract price. The respondent shall provide a detailed narrative describing how it will meet the reporting requirements identified above. 3.18 Business Reviews and Annual Product Show Quarterly business reviews will be required as well as at least one annual product show per campus. Additionally, the vendor will be required to perform an annual customer service survey by department. The University reserves the right to request a monthly review if deemed necessary. 3.19 Financial Statements Proposer must demonstrate it has the financial capacity to provide services as requested in this RFP. If the financial statements are intended to be confidential, please submit one copy in a separate sealed envelope and mark as follows: Firms name / Confidential Financial Statements Option A: Option B: Proposer’s who have audited financial statements shall provide statements for the two most recent years. It is preferred that audited financial statements for the two most recent available years be submitted. However, if not available, provide a copy of firm’s two most recent tax returns or compiled financial statements by an independent CPA. 3.20 Packing list and Manifest Requirements If following a central delivery model whereby central stores will be providing delivery, an individual manifest for each delivery location must accompany all shipments and must provide a detailed breakdown of the pallet/s. Under no circumstances can manifests be combined. It is expected that deliveries that contain 20 or more boxes will be palletized and wrapped. If a central delivery model is chosen additional terms and conditions will apply. At a minimum each manifest must contain: 27
Page 1 and 2: UNIVERSITY OF CONNECTICUT REQUEST F
Page 3 and 4: SECTION 1 Introduction/Overview 1.0
Page 5 and 6: Office supply vendors interested in
Page 7 and 8: 1.5 Method of Award Each proposal w
Page 9 and 10: Proposals must demonstrate an under
Page 11 and 12: proposals as noted in paragraph 1.9
Page 13 and 14: 2.8 “Should” indicates somethin
Page 15 and 16: 3.1.2 Vendor must have and maintain
Page 17 and 18: 3.5 Large Dollar Incentive The Univ
Page 19 and 20: UCHC. Please also include a scenari
Page 21 and 22: working day time period, any risk o
Page 23 and 24: s.) Ability to provide real-time co
Page 25: Contractor may be required to furni
Page 29 and 30: SECTION 4 Evaluation Criteria 4.0 C
Page 31 and 32: 5.2.8 Obligations and Activities of
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Page 35 and 36: limitation, attorney’s fees, expe
Page 37 and 38: SECTION 6 Athletics Corporate Spons
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Page 61 and 62: Section 11 TRAVEL DIRECTIONS http:/
Page 63 and 64: Contract Draft Revised: 9/7/2012 3:
Page 65 and 66: (h) a. The following subsections ar
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Page 69 and 70: Form Rev. 7/19/2011 EXHIBIT A - SEE
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preserving of written communication
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6. Does your company have a collect
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Others (please identify) Car Owners
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Appendix A Core List & Non-Core Cat
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Appendix B Core List UCHC CP AVE111
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Appendix B Core List UCHC GS MAXCDR
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Appendix B Core List UCHC TP HEWCE2
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Appendix B Core List UCHC Universit
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Appendix C Storrs & UCHC Combined C
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UNIVERSITY OF CONNECTICUT STORRS RE
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Annual Usage UCHC for Fiscal Year 2
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Appendix F 1
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Appendix F 3
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Appendix F 5
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Appendix F 7
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Delivery Locations Storrs Regional
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APPENDIX H CONNECTICUT COLLEGES PUR
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