Purchasing Department - University of Connecticut

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TABLE OF CONTENTS FOR RFP #KJ090712 SECTION 1 SECTION 2 SECTION 3 SECTION 4 SECTION 5 SECTION 6 SECTION 7 SECTION 8 SECTION 9 SECTION 10 SECTION 11 SECTION 12 SECTION 13 Introduction/Overview Definitions Scope of Work: Technical Specifications and Requirements Evaluation Criteria UCHC Requirements Athletics Corporate Sponsorship Opportunity General Terms and Conditions References Form of Proposal Vendors Qualification Statement Travel Directions Sample Agreement Mandatory Submittals • Bidder Contract Compliance Monitoring Report • SEEC • Non-Discrimination Certification • Gift and Campaign Contribution Certification • Consulting Agreement Affidavit • Affirmation of Receipt of Summary of State Ethics Laws • Anti-Collusion Affidavit • HIPPA 1050 Certification • AD 1048 Certification SECTION 14 Appendices Appendix A - Core & Non-Core List for Storrs and Regional campuses Appendix B - Core & Non-Core list for UCHC campus in Farmington Appendix C - Combined Core & Non-Core list for Storrs, Regional, and UCHC Appendix D - Annual Usage Storrs Appendix E - Annual Usage UCHC Appendix F- Spend Breakdown by Categories Appendix G - University Delivery Locations Appendix H - CCPG listing 2
SECTION 1 Introduction/Overview 1.0 INTRODUCTION 1.1 Overview Thank you for your interest in this bid opportunity. The University of Connecticut (hereinafter referred to as the “University”) is seeking proposals from experienced and qualified office supply vendors to deliver and supply general office supplies to the University’s main campus, located in Storrs, Connecticut as well as the regional campuses located in Avery Point, Hartford, West Hartford, Torrington, Waterbury and Stamford. Additionally, a scenario which includes the University of Connecticut Health Center (hereinafter referred to as “UCHC”) located in Farmington, Connecticut is provided. Our goal is to capitalize on the economies of scale a joint award will provide. However, due to the operational differences and requirements between Storrs/Regional campuses and UCHC this may not be in the best interest of the University. Therefore, the University reserves the right to award this contract jointly (Storrs, Regionals and UCHC) or separately (Storrs and Regionals only) from UCHC. Due to the nature of the work performed at UCHC, additional requirements will apply. Please refer to section 5 for the specific UCHC requirements that will apply and refer to the following table for a summary of operational differences and exclusions. Although this contract is being established for the University of Connecticut, these services may also be required and/or requested by the Connecticut College Purchasing Group (CCPG) member institutions. A complete list of members is located in Appendix H. Each bidder should indicate on the Form of Proposal whether they are willing to extend the same discounts, terms, and conditions to CCPG member institutions. Operational Differences Item Storrs/Regional UCHC Current Distribution Model Central Receiving with UConn Central Stores distributing supplies on campus. **Please be sure to quote central delivery model as well as desktop delivery to campus departments. Please refer to Appendix G for a listing of delivery locations** Central Receiving (will not change) Standards Program Immature. Established less than a year ago. Therefore, the core list is expected to change as we implement and enforce standardization. Mature. Established over four years ago. Core list is stable. Delivery Delivery is required to all regional Central location only in 3
Page 1: UNIVERSITY OF CONNECTICUT REQUEST F
Page 5 and 6: Office supply vendors interested in
Page 7 and 8: 1.5 Method of Award Each proposal w
Page 9 and 10: Proposals must demonstrate an under
Page 11 and 12: proposals as noted in paragraph 1.9
Page 13 and 14: 2.8 “Should” indicates somethin
Page 15 and 16: 3.1.2 Vendor must have and maintain
Page 17 and 18: 3.5 Large Dollar Incentive The Univ
Page 19 and 20: UCHC. Please also include a scenari
Page 21 and 22: working day time period, any risk o
Page 23 and 24: s.) Ability to provide real-time co
Page 25 and 26: Contractor may be required to furni
Page 27 and 28: contract which are purchased by the
Page 29 and 30: SECTION 4 Evaluation Criteria 4.0 C
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Page 33 and 34: 5.2.9 Permitted Uses and Disclosure
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Page 37 and 38: SECTION 6 Athletics Corporate Spons
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Page 41 and 42: Section 7 Terms and Conditions The
Page 43 and 44: 7.8.4 Contract Provisions by Refere
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7.16.2.1 Oral Presentations 7.16.2.
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Section 8 References Proposals shou
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7.4 Large Dollar Incentive: 7.5 Ath
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6. Provide names of all supervisory
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Section 11 TRAVEL DIRECTIONS http:/
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Contract Draft Revised: 9/7/2012 3:
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(h) a. The following subsections ar
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these orders to the Contractor. The
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Form Rev. 7/19/2011 EXHIBIT A - SEE
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a member of the board of directors
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COMMISSION ON HUMAN RIGHTS AND OPPO
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preserving of written communication
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6. Does your company have a collect
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Others (please identify) Car Owners
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Appendix A Core List & Non-Core Cat
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Appendix B Core List UCHC CP AVE111
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Appendix B Core List UCHC GS MAXCDR
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Appendix B Core List UCHC TP HEWCE2
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Appendix B Core List UCHC Universit
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UNIVERSITY OF CONNECTICUT STORRS RE
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Annual Usage UCHC for Fiscal Year 2
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Appendix F 1
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Appendix F 3
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Appendix F 5
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Appendix F 7
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Delivery Locations Storrs Regional
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APPENDIX H CONNECTICUT COLLEGES PUR
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