Purchasing Department - University of Connecticut

UCHC. Please also include a scenario that includes and excludes toner for both. If a central
delivery model is chosen a monthly rebate is expected.
3.7.1 Prices quoted shall remain firm fixed for a twenty-four month period. Thereafter,
prices may be subject to revision, at yearly intervals. Price changes will be accepted
subject to the following conditions only:
3.7.2 The proposal should include suggested procedures for dialog and agreement
regarding the review of requested price increases in other similar mutual
circumstances. After the initial period, the prices quoted in response to this
Request for Proposal may be adjusted up or down in an amount not to exceed the
Consumer Price Index (CPI), appropriate for the commodity, as published by the
United States Department of Labor.
3.7.3 Price changes shall be submitted in writing thirty (30) calendar days prior to the date
the increase rate is allowed to become effective, acceptance of which shall be
subject to the University’s receipt and approval of the written documentation
requesting the changes. No retroactive increases will be allowed. Price escalation is
permitted only once per term.
3.7.4 Price changes approved by the University shall then remain firm for the term of
each successive extension.
3.7.5 The prices quoted for each yearly period shall be firm except that the University
shall receive any reduction in prices that may occur during the contract period. The
reduced prices shall apply on all shipments made on or after the date the reduced
prices become effective.
3.7.6 As the needs of the campus change regarding frequently purchased items and
supplies, the University expects the successful bidder will monitor and apply the
recurrent items to the core list so that the core list will change to reflect our buying
patterns.
3.8 Market Price Adjustments, Audits, and Best Price Guarantee
a.) By submitting a proposal, the respondent understands and agrees that the University
will audit net prices for reasonableness of pricing. To determine reasonableness,
contract prices will be compared with current market prices available from
competitors. Price reviews will be performed periodically throughout the contract
period.
b.) If during the course of the contract and/or as a result of an audit, the prices of
contract items are discovered to be unreasonably higher than current market prices,
the University reserves the right to require and receive price adjustments from the
Contractor. All adjustments shall be made to bring prices in line with competitive
pricing for such items in the marketplace.
c.) A best price guarantee will be required. All sales and special pricing offered to the
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