Purchasing Department - University of Connecticut

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3.2 Discontinued Items 3.3 New Items a.) The vendor must report in writing when a core item is discontinued or otherwise unavailable. b.) The vendor must provide exact or higher value replacements for any discontinued items. c.) The vendor must document replacements for any discontinued items and provide samples to purchasing for approval. d.) The vendor must report discontinued or unavailable core items within ten (10) days after the item is discontinued or unavailable. The respondent shall provide a detailed narrative describing how it will meet the requirements identified above. In addition to the items currently available to the respondent, the University expects to have access to new items from either currently represented manufacturers or new sources of items that are added to the respondent's array of product offerings. The Contractor must notify the participating University of new products which become available during the term of the contract at least annually. The same pricing discounts which apply to similar contract items shall apply to the new items. The respondent shall provide a detailed narrative describing how it will meet the requirements identified above. 3.4 Order Placement & Web Content Control All catalog orders will be placed electronically through the selected vendor’s dedicated punch-out catalog website through the University’s Husky Buy application with the possible exception of non-catalog orders, bulk orders, special and/or customized products which will be placed via traditional purchase order. These orders will be faxed or e-mailed to the selected supplier. Contractors must be able to restrict excluded items as noted in Section 3.0. Telephone and/or fax orders will not be required and should not be accepted. Please refer to Section 3.14 for Technical Requirements for Dedicated Website. a.) If an order or release cannot be delivered within the appropriate time frame as indicated under 3.1.13 of this Section, the Contractor should immediately notify the end user via e- mail, when delivery will be made as well as provide a reasonable explanation for the delivery delay. If the ordering campus has not been so notified of a delay in delivery or is not provided with a reasonable explanation for such delivery delay, the ordering campus may cancel the order with the Contractor and purchase the item(s) elsewhere and the Contractor shall be liable for any additional cost over the Contractor's net contract price of the item(s). b.) If a critical item is out of stock at the time the order is to be placed and cannot be delivered within the time frame necessary to meet the user's requirement, even if the item would be deliverable within the allowable number of working days noted in the RFP specifications, the University reserves the right to place the order with an alternate source. In such an instance, the Contractor will not be liable for any additional cost over the Contractor's net contract price of the item(s). The respondent shall provide a detailed narrative describing how it will meet the requirements identified above. 16
3.5 Large Dollar Incentive The University desires an incentive that will afford their large departments the opportunity to receive additional price consideration for their willingness to consolidate and place a single large volume order for shipment to a single delivery address. It has been determined that an order of $3,000.00 or more of office products, a respondent may be willing to provide an additional discount in consideration of shipping and handling economies resulting from a single large dollar order. The respondent shall indicate if their firm will provide such an incentive. If the respondent will offer this additional incentive, the respondent must also provide the additional information requested below regarding the incentive offered. If the respondent proposes an incentive other than an additional discount, they must include a description of such incentive on a separate page along with their response to the RFP. Respondent's should note, however, that in evaluating responses received preference will be given to those respondent's offering a discount incentive for single large dollar orders (or releases) in lieu of other incentives. The respondent shall provide a detailed narrative describing how it will meet the requirements identified above. If the participation incentive offered is not in the form of an additional discount, the respondent must include a description of such incentive on an appropriately labeled separate sheet. _____ % (Respondent to enter percentage) additional discount off the order total that will be provided on a combined office products single dollar order (or release) of $_______ dollars (Respondent to fill in the combined single dollar order amount) ordered at one time for delivery to a single location. 3.6 Other Pricing Incentives The respondent will advise of additional cost savings incentives that can be realized. Areas that should be considered: 3.7 Pricing a.) Minimum Order Thresholds b.) Bulk Package Delivery c.) Electronic Catalog Discount - Hard copy catalogs not required d.) Prompt Payment Discount e.) Centralized Delivery Incentive Discount f.) Other The respondent shall provide a detailed narrative describing how it will meet the requirements identified above. Core (market basket) and Non-Core Pricing are requested. A fixed percent discount from manufacturer’s suggested list or markup from cost must be provided for all non-core items. Cost plus proposals will not be considered The following Appendices are attached. In order for your proposal to be considered, Appendices A, B, & C must be completed in their entirety. “Appendix A“- Core & Non-Core List for Storrs and Regional campuses “Appendix B”- Core & Non-Core list for UCHC campus in Farmington “Appendix C” - Combined Core & Non-Core list for Storrs, Regional, and UCHC 17
Page 1 and 2: UNIVERSITY OF CONNECTICUT REQUEST F
Page 3 and 4: SECTION 1 Introduction/Overview 1.0
Page 5 and 6: Office supply vendors interested in
Page 7 and 8: 1.5 Method of Award Each proposal w
Page 9 and 10: Proposals must demonstrate an under
Page 11 and 12: proposals as noted in paragraph 1.9
Page 13 and 14: 2.8 “Should” indicates somethin
Page 15: 3.1.2 Vendor must have and maintain
Page 19 and 20: UCHC. Please also include a scenari
Page 21 and 22: working day time period, any risk o
Page 23 and 24: s.) Ability to provide real-time co
Page 25 and 26: Contractor may be required to furni
Page 27 and 28: contract which are purchased by the
Page 29 and 30: SECTION 4 Evaluation Criteria 4.0 C
Page 31 and 32: 5.2.8 Obligations and Activities of
Page 33 and 34: 5.2.9 Permitted Uses and Disclosure
Page 35 and 36: limitation, attorney’s fees, expe
Page 37 and 38: SECTION 6 Athletics Corporate Spons
Page 39 and 40: 3. Mark Edward Freitas Ice Forum (m
Page 41 and 42: Section 7 Terms and Conditions The
Page 43 and 44: 7.8.4 Contract Provisions by Refere
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these orders to the Contractor. The
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Form Rev. 7/19/2011 EXHIBIT A - SEE
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a member of the board of directors
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COMMISSION ON HUMAN RIGHTS AND OPPO
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preserving of written communication
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6. Does your company have a collect
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Others (please identify) Car Owners
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Appendix A Core List & Non-Core Cat
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Appendix B Core List UCHC CP AVE111
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Appendix B Core List UCHC GS MAXCDR
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Appendix B Core List UCHC TP HEWCE2
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Appendix B Core List UCHC Universit
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Appendix C Storrs & UCHC Combined C
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UNIVERSITY OF CONNECTICUT STORRS RE
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Annual Usage UCHC for Fiscal Year 2
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Appendix F 1
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Appendix F 3
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Appendix F 5
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Appendix F 7
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Delivery Locations Storrs Regional
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APPENDIX H CONNECTICUT COLLEGES PUR
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