Purchasing Department - University of Connecticut

3.2 Discontinued Items
3.3 New Items
a.) The vendor must report in writing when a core item is discontinued or otherwise
unavailable.
b.) The vendor must provide exact or higher value replacements for any discontinued
items.
c.) The vendor must document replacements for any discontinued items and provide
samples to purchasing for approval.
d.) The vendor must report discontinued or unavailable core items within ten (10) days
after the item is discontinued or unavailable.
The respondent shall provide a detailed narrative describing how it will meet the requirements identified
above.
In addition to the items currently available to the respondent, the University expects to have
access to new items from either currently represented manufacturers or new sources of items
that are added to the respondent's array of product offerings. The Contractor must notify the
participating University of new products which become available during the term of the
contract at least annually. The same pricing discounts which apply to similar contract items
shall apply to the new items.
The respondent shall provide a detailed narrative describing how it will meet the requirements identified
above.
3.4 Order Placement & Web Content Control
All catalog orders will be placed electronically through the selected vendor’s dedicated punch-out
catalog website through the University’s Husky Buy application with the possible exception of
non-catalog orders, bulk orders, special and/or customized products which will be placed via
traditional purchase order. These orders will be faxed or e-mailed to the selected supplier.
Contractors must be able to restrict excluded items as noted in Section 3.0. Telephone and/or fax
orders will not be required and should not be accepted. Please refer to Section 3.14 for Technical
Requirements for Dedicated Website.
a.) If an order or release cannot be delivered within the appropriate time frame as indicated
under 3.1.13 of this Section, the Contractor should immediately notify the end user via e-
mail, when delivery will be made as well as provide a reasonable explanation for the
delivery delay. If the ordering campus has not been so notified of a delay in delivery or is
not provided with a reasonable explanation for such delivery delay, the ordering campus
may cancel the order with the Contractor and purchase the item(s) elsewhere and the
Contractor shall be liable for any additional cost over the Contractor's net contract price
of the item(s).
b.) If a critical item is out of stock at the time the order is to be placed and cannot be
delivered within the time frame necessary to meet the user's requirement, even if the
item would be deliverable within the allowable number of working days noted in the
RFP specifications, the University reserves the right to place the order with an alternate
source. In such an instance, the Contractor will not be liable for any additional cost
over the Contractor's net contract price of the item(s).
The respondent shall provide a detailed narrative describing how it will meet the requirements
identified above.
16