Purchasing Department - University of Connecticut

SECTION 3
SCOPE OF WORK: Technical Specifications and Requirements
3.0 Exclusions
While the intent of this RFP is to establish a General Office Supply agreement with a single
source, the University reserves the right to make multiply awards if deemed in the best
interest of the University. The University anticipates that certain items or categories of
items will be excluded from the contract. A listing of specific exceptions and/or exclusions
is provided below for Storrs/Regional as well as UCHC:
a.) STORRS/REGIONAL EXCLUSIONS: Plain white #10 envelopes, furniture,
computers, computer tape cartridges, printers, copiers, copy paper, appliances, batteries,
break room food, flash drives, privacy screens, monitors, servers, food, waste containers,
cameras and film, maintenance supplies, janitorial supplies, flashlights, first aid kits, utility
knives, surge protectors, hand sanitizer, clocks, commencement supplies, bulletin boards,
corkboards, chalkboards, dry erase boards, toner cartridges (new or manufactured), leather
goods (luggage & computer totes), heaters, air cleaners, fans, printers, audio visual
equipment and telephones are currently covered under other contracts and are exempted
from the General Office Supply contract.
b.) UCHC EXCLUSIONS: Copy paper, janitorial supplies, copiers and printers.
However, in the event that the University or UCHC, either inadvertently or deliberately,
purchases an exempt or excluded product under the General Office Supply contract, the
University will be billed under any and all pricing schedules as if purchased under the General
Office Supply contract. Additional products which may be specifically covered by other
contracts are exempted from the contract. Any proprietary products (not available in like kind
from the Prime Vendor) or specialty products required ensuring the integrity or continuity of
specific on-going administrative, instructional, or research project(s) are exempted from the
contract. Restricted items will be identified during the initial transition period and will be
updated on an on-going basis.
Additionally, the University reserves the right to purchase a brand that may be exclusive to a
specific manufacturer and/or distributor and which would not be available under the negotiated
contract. In such cases, these specific items will be purchased from sources of the specific
brand required via a separate bidding/quotation procedure.
3.1 Inventory/Warehouse
For the purposes of this RFP, respondents should provide detailed responses to the
following requirements. The respondent’s proposal should be numbered to correspond with
the numbering of this section to enable evaluators to swiftly locate and evaluate responses.
Respondents should provide a proposal based on the following minimum technical
specifications and requirements:
3.1.1 The Contractor must either be an authorized distributor for the products offered or be
able to show evidence, if requested, of an uninterrupted source of inventory for the
product categories or items listed in this RFP.
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