Reporting - psers

Record Lines in the Member Demographic Information File
Each Member Demographic Information Record must consist of a single line of
information, in the following format:
R/O/C
R = Required
O = Optional
C =
Conditional Bytes Start Format & Values Sample Comments
SSN R 9 1 Numeric 149250245 Social Security
Number
Last Name R 33 10 Alpha SMITH Required
First Name R 35 43 Alpha AARON Required
Middle O 35 78 Alpha JOHN Optional
Name
Suffix O 3 113 Alpha as JR, SR, I, II, JR
Must be a valid value
III, IV, V
Gender R 1 116 Alpha/M = Male or F M
= Female
Birth Date R 8 117 Date as MMDDYYYY 07231958
Care Of / O 35 125 Alphanumeric Care Of John
Address1
Smith
Apt/Suite/Fl
oor /
Address2
listed. No punctuation.
Must be a valid value
listed. No punctuation.
Compliant with Postal
Regulations.
O 35 160 Alphanumeric Apt A Compliant with Postal
Regulations.
Street /
Address3
O 35 195 Alphanumeric 123 MAIN ST Compliant with Postal
Regulations.
City R 21 230 Alphanumeric HARRISBURG Compliant with Postal
Regulations.
State R 2 251 Alphanumeric PA Compliant with Postal
Regulations.
Zip Code
with Zip+4
R 9 253 Alphanumeric; 5-digit
zip code followed by
4-digit “zip plus 4
code” if known or
0000 if unknown
171080125 Compliant with Postal
Regulations. No
dashes.
Country O 2 262 Alpha US If blank, PSERS will
default to US.
Day Phone O 10 264 Numeric 7177878540 Area Code &
Telephone Number.
No parentheses or
dashes.
Day Phone
Extension
Evening
Phone
Evening
Extension
Other
Phone
Number
O 5 274 Numeric 00245 No parentheses or
dashes.
O 10 279 Numeric 7175558540 Area Code &
Telephone Number.
No parentheses or
dashes.
O 5 289 Numeric 00032 No parentheses or
dashes.
O 10 294 Numeric 7175558540 Area Code &
Telephone Number.
No parentheses or
dashes.
Fax O 10 304 Numeric 7175558540 Area Code &
Telephone Number.
No parentheses or
dashes.
Email O 50 314 Alphanumeric A@US.COM Member’s email
address
For more information on any field, see Member Demographic Information – Create or Change
Online on page 25. “Start” indicates what column that field begins in on the header line. “Bytes”
indicates how many bytes (characters) are in the field. All fields are a fixed-length.
EMPLOYER’S REFERENCE MANUAL
FOR REPORTING
33