Reporting - psers

Member Demographic Information – Create or Change
Online
Entering an Employee’s Member Demographic Information
Use the process described in this section to create or change employees under any
of the following conditions:
• You have never created a record for this employee in PSERS.
or…
• You already have a record for this employee in PSERS before, but the
employee has returned to service and information needs updating.
Example: An employee worked full-time for you from 1985 – 1999. During
this time, the employee was a member of PSERS and made retirement
contributions. At the end of the 1998 – 1999 school year, the individual left
your employment. This individual has now returned to employment with you.
First, access the Member Demographic Info sub-menu, as described in How is
Member Demographic Information Sent to PSERS? on page 24.
From the “Member Demographic Info” sub-menu on the left side of the screen, click
“Create Demographic Info” to add a new employee. You will be prompted to enter
the SSN (social security number) for the employee you are adding:
The SSN (social security number) is used to identify the employee’s account at
PSERS. It is vital that this number be entered correctly. You MUST REQUEST to
see a copy of the employee’s social security card, though it is no longer necessary to
send a copy of this card to PSERS. Once the social security number has been
entered, click “Submit.”
• If you attempt to add an employee who already has a record, you will see the
message, “Error – Member already exists.” In this case, use the “View/Edit
Demographic Info” option on the left-hand menu to edit this employee’s
information.
• If the social security number was reported incorrectly, submit the Demographic
Information Change Request (PSRS-1870) with both the old and new numbers.
See Demographic Information Change Request on page 26. A copy of the
employee’s social security card must accompany the form.
• If you submit the Demographic Information Change Request (PSRS-1870),
continue to submit monthly Work Report Records for the employee using
the old social security number until you have been notified by PSERS
that the correction has been made.
EMPLOYER’S REFERENCE MANUAL
FOR REPORTING
25