Minutes - Port Authority of Allegheny County
Minutes - Port Authority of Allegheny County Minutes - Port Authority of Allegheny County
ecognition of the steps we’ve made to improve the accessibility of our system to bicyclists, named Port Authority “Organization of the Year.” Mr. Bland added that he even hears criticism of why are we spending money on bike racks, and answers, “We have an obligation to make our system better even as we make our system smaller.” The funds put toward this project were funds identified by the bicycle community working in collaboration with Port Authority and provided by organizations like the Richard King Mellon Foundation, who would not be spending it on any other process within the Authority. Mr. Bland concluded his report by saying that it may be a very small example, but quite frankly, it is a great example of how when former advocacies come together, we can accomplish great things. The Chairman called on Mr. Letwin for a report of the Performance Oversight Committee. Mr. Letwin reported that a meeting of the Performance Oversight Committee was held on Wednesday, February 16, and notes from the January 19 meeting were circulated and approved by the committee. The operating budget results for the month of January were presented. Total revenue for January was unfavorable to budget primarily due to passenger revenues. Year-to-date revenue was favorable to budget primarily due to advertising revenue and other income. Expenses for the month and yearto-date were favorable primarily due to employee benefits, materials and supplies, purchased services, other expenses and timing differences with capitalizations. There were five resolutions reviewed at the meeting and are being recommended by the committee. The committee first reviewed five procurement actions in the amount of $1,213,710.00. The committee found these bids to have been submitted in accordance with the Authority’s procurement policies and procedures, the prices to be fair and reasonable, and the bidders to be responsive and responsible. The Performance Oversight Committee recommends these items for award for a total cost of $1,213,710.00. On behalf of the Performance Oversight Committee, Mr. Letwin respectfully requested approval of the resolution as presented. Regarding the bid for coach replacement parts for air conditioning, Mr. Taylor noted that the bid is 33 percent lower than our previous bid price two years ago. He was curious to how we were able to achieve that significant reduction, and what steps we can take for future purchases. Mr. Tony Trona, Port Authority’s director Purchasing and Materials Management, responded that we continue to do the things we’ve done with the air conditioner parts in the past by evaluating different types of products. The Maintenance team evaluated different air conditioning brands and products over the past two years, so the work we did on this particular procurement was a two-year effort. We’ve done it in the past on other products and we continue to look for these opportunities. Mr. Taylor noted the great results and good work. It was moved by Mr. Taylor, seconded by Ms. Ellenbogen and unanimously agreed that the resolution be approved as presented. 6
The next resolution authorizes the Authority to file grant applications with PENNDOT to receive additional capital assistance during FY 2011 through Section 1514 of Act 44. The Authority must submit applications to PENNDOT throughout the year to obtain funds available for the Authority under Section 1514, Asset Improvement Programs under the provisions of Act 44 of 2007. This resolution authorizes the filing of grant applications to PENNDOT to receive an additional $1,509,161.00 in capital assistance. On behalf of the Performance Oversight Committee, Mr. Letwin respectfully requested approval of the resolution as presented. It was moved by Ms. Ellenbogen, seconded by Mr. Mattola and unanimously agreed that the resolution be approved as presented. The next resolution authorizes the Authority to amend the Standard of Conduct Policy. On December 20, 1980, the Board adopted a Standard of Conduct Policy for Port Authority employees, contractors, consultants and agents. The policy was revised during September 2003. At the Board’s direction, the policy has been reviewed by counsel and it has been determined that certain amendments to the policy should be made to address and set standards for secondary employment by the Authority’s non-represented employees. This resolution authorizes counsel to finalize the foregoing amendments to the policy and to take any actions necessary to carry out the purpose and intent of this resolution. On behalf of the Performance Oversight Committee, Mr. Letwin respectfully requested approval of the resolution as presented. It was moved by Mr. Mattola, seconded by Ms. Ellenbogen and unanimously agreed that the resolution be approved as presented. The next resolution authorizes the Authority to enter into exclusive negotiations with The DASCO Companies. The Authority is the owner of an approximately 6.43 acre parcel of property along Village Drive in Bethel Park, Allegheny County. On April 24, 2009, the Board authorized the Authority to enter into a long-term lease with Bethel Park Medical Partners. On July 16 of last year, Bethel Park Medical Partners opted to exercise its right to terminate the lease during the due diligence period. Later last year, The DASCO Companies expressed its interest in pursuing a lease with the Authority to pursue the development and construction of a transit-oriented joint development project, and further authorizes the execution of contracts with PENNDOT for these funds upon approval of applications. The Authority’s Legal and Real Estate personnel believe that DASCO’s proposal is a viable one and that finalization of a new lease agreement of this project could provide a long-term stream of revenue for the Authority. On behalf of the Performance Oversight Committee, Mr. Letwin respectfully requested approval of the resolution as presented. It was moved by Mr. Mattola, seconded by Ms. Ellenbogen and unanimously agreed that the resolution be approved as presented. 7
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The next resolution authorizes the <strong>Authority</strong> to file grant applications with PENNDOT to receive<br />
additional capital assistance during FY 2011 through Section 1514 <strong>of</strong> Act 44. The <strong>Authority</strong> must<br />
submit applications to PENNDOT throughout the year to obtain funds available for the <strong>Authority</strong> under<br />
Section 1514, Asset Improvement Programs under the provisions <strong>of</strong> Act 44 <strong>of</strong> 2007. This resolution<br />
authorizes the filing <strong>of</strong> grant applications to PENNDOT to receive an additional $1,509,161.00 in<br />
capital assistance.<br />
On behalf <strong>of</strong> the Performance Oversight Committee, Mr. Letwin respectfully requested approval <strong>of</strong> the<br />
resolution as presented.<br />
It was moved by Ms. Ellenbogen, seconded by Mr. Mattola and unanimously agreed that the<br />
resolution be approved as presented.<br />
The next resolution authorizes the <strong>Authority</strong> to amend the Standard <strong>of</strong> Conduct Policy. On December<br />
20, 1980, the Board adopted a Standard <strong>of</strong> Conduct Policy for <strong>Port</strong> <strong>Authority</strong> employees, contractors,<br />
consultants and agents. The policy was revised during September 2003.<br />
At the Board’s direction, the policy has been reviewed by counsel and it has been determined that<br />
certain amendments to the policy should be made to address and set standards for secondary<br />
employment by the <strong>Authority</strong>’s non-represented employees. This resolution authorizes counsel to<br />
finalize the foregoing amendments to the policy and to take any actions necessary to carry out the<br />
purpose and intent <strong>of</strong> this resolution.<br />
On behalf <strong>of</strong> the Performance Oversight Committee, Mr. Letwin respectfully requested approval <strong>of</strong> the<br />
resolution as presented.<br />
It was moved by Mr. Mattola, seconded by Ms. Ellenbogen and unanimously agreed that the<br />
resolution be approved as presented.<br />
The next resolution authorizes the <strong>Authority</strong> to enter into exclusive negotiations with The DASCO<br />
Companies. The <strong>Authority</strong> is the owner <strong>of</strong> an approximately 6.43 acre parcel <strong>of</strong> property along<br />
Village Drive in Bethel Park, <strong>Allegheny</strong> <strong>County</strong>.<br />
On April 24, 2009, the Board authorized the <strong>Authority</strong> to enter into a long-term lease with Bethel Park<br />
Medical Partners. On July 16 <strong>of</strong> last year, Bethel Park Medical Partners opted to exercise its right to<br />
terminate the lease during the due diligence period. Later last year, The DASCO Companies<br />
expressed its interest in pursuing a lease with the <strong>Authority</strong> to pursue the development and<br />
construction <strong>of</strong> a transit-oriented joint development project, and further authorizes the execution <strong>of</strong><br />
contracts with PENNDOT for these funds upon approval <strong>of</strong> applications.<br />
The <strong>Authority</strong>’s Legal and Real Estate personnel believe that DASCO’s proposal is a viable one and<br />
that finalization <strong>of</strong> a new lease agreement <strong>of</strong> this project could provide a long-term stream <strong>of</strong> revenue<br />
for the <strong>Authority</strong>.<br />
On behalf <strong>of</strong> the Performance Oversight Committee, Mr. Letwin respectfully requested approval <strong>of</strong> the<br />
resolution as presented.<br />
It was moved by Mr. Mattola, seconded by Ms. Ellenbogen and unanimously agreed that the<br />
resolution be approved as presented.<br />
7
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