Agenda and supporting papers - Plymouth Hospitals NHS Trust
Agenda and supporting papers - Plymouth Hospitals NHS Trust
Agenda and supporting papers - Plymouth Hospitals NHS Trust
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
Item 13<br />
19. The Medical Director has written to all Service Line Clinical leads instructing them to:<br />
• Ensure that all doctors have access to record keeping training.<br />
• Audit Clinical Record Keeping St<strong>and</strong>ards <strong>and</strong> present to departmental Clinical<br />
Governance meetings.<br />
• To provide assurance to the Safety <strong>and</strong> Quality Committee.<br />
The Medical Director will review these actions through performance meetings.<br />
20. In preparation for the transition to eNotes the Interim Records Strategy Lead is reviewing how<br />
Clinical Letters are stored across the <strong>Trust</strong>. These documents must be captured in order to store<br />
an accurate historic record on the patient’s electronic notes.<br />
21. The Director of Planning <strong>and</strong> Site Services <strong>and</strong> Interim Records Strategy Lead presented to the<br />
Medical Education Committee (MEC) in May 13 to update on the eNotes strategy. This was well<br />
received by the clinicians with offers of support.<br />
Information Security<br />
22. There has beeen a st<strong>and</strong>ardisation of External Storage Devices. All future purchases of USB pen<br />
drives <strong>and</strong> external hard drives will be limited to a product range featuring always-on encryption<br />
which negates the risk of staff purposefully or inadvertently disabling data encryption. The<br />
devices also offer greater compatibility <strong>and</strong> are easier to use.<br />
26. <strong>Plymouth</strong> ICT Shared Service are now deploying the AirWatch Mobile Device Management<br />
solution to <strong>Trust</strong> issued iPads <strong>and</strong> mobile devices. Mobile Device Management is essential to<br />
enable the secure use of consumer devices in business <strong>and</strong> clinical settings. It will also act as an<br />
enabler for any future ‘Bring Your Own Device’ initiative which the <strong>Trust</strong> may wish to explore.<br />
AirWatch is part of the longer term ICT strategy to provide flexibility to choose devices best suited<br />
to the intended task <strong>and</strong> enable mobile access to clinical <strong>and</strong> business applications.<br />
Data Quality of Electronic Patient Records<br />
23. The Data Quality Steering Group benchmarks the quality of the data submitted to the Secondary<br />
Use Service (SUS) using the national SUS Data Quality Dashboard. Patients should be<br />
identified using their <strong>NHS</strong> number; with varying compliance targets based on national<br />
achievement for 3 different categories. The <strong>Trust</strong> continues to achieve these targets in 12/13.<br />
<strong>NHS</strong> Number Categories National Target – Month<br />
12<br />
<strong>Trust</strong> Achievement – Month<br />
12<br />
Admitted Planned Care 99.1% 99.1%<br />
Outpatient 99.3% 99.3%<br />
ED 94.9% 97.1%<br />
24. Similarly, the recording of a patient’s GP Practice must meet national targets, which the <strong>Trust</strong> is<br />
currently exceeding in all areas with the exception of the ED, but the Data Quality team are<br />
implementing a plan to achieve this. The <strong>Trust</strong> is achieving the Outpatient Attendance Outcomes<br />
target, but further improvement will be delivered when the eOutcomes solution is released by the<br />
Clinical Admin Programme.<br />
25. The one outst<strong>and</strong>ing indicator is the population of the Patient Pathway Identifier, when this is<br />
populated on SUS, PHNT have the potential to be top of the Data Quality ratings for all <strong>Trust</strong>s in<br />
the old South West SHA area. This improvement is on the list of priorities for the Software<br />
Development team.<br />
26. A draft Data Quality strategy has been created <strong>and</strong> will be implemented alongside the Clinical<br />
Administration Review. The implementation of the strategy will ensure that the responsibility <strong>and</strong><br />
accountability for data quality is understood <strong>and</strong> built into the new roles. Alongside this,<br />
appropriate administration training will be delivered <strong>and</strong> the Data Quality function will provide ongoing<br />
support <strong>and</strong> performance monitoring of Data Quality indicators.<br />
6