Agenda and supporting papers - Plymouth Hospitals NHS Trust

Item 13
19. The Medical Director has written to all Service Line Clinical leads instructing them to:
• Ensure that all doctors have access to record keeping training.
• Audit Clinical Record Keeping Standards and present to departmental Clinical
Governance meetings.
• To provide assurance to the Safety and Quality Committee.
The Medical Director will review these actions through performance meetings.
20. In preparation for the transition to eNotes the Interim Records Strategy Lead is reviewing how
Clinical Letters are stored across the Trust. These documents must be captured in order to store
an accurate historic record on the patient’s electronic notes.
21. The Director of Planning and Site Services and Interim Records Strategy Lead presented to the
Medical Education Committee (MEC) in May 13 to update on the eNotes strategy. This was well
received by the clinicians with offers of support.
Information Security
22. There has beeen a standardisation of External Storage Devices. All future purchases of USB pen
drives and external hard drives will be limited to a product range featuring always-on encryption
which negates the risk of staff purposefully or inadvertently disabling data encryption. The
devices also offer greater compatibility and are easier to use.
26. Plymouth ICT Shared Service are now deploying the AirWatch Mobile Device Management
solution to Trust issued iPads and mobile devices. Mobile Device Management is essential to
enable the secure use of consumer devices in business and clinical settings. It will also act as an
enabler for any future ‘Bring Your Own Device’ initiative which the Trust may wish to explore.
AirWatch is part of the longer term ICT strategy to provide flexibility to choose devices best suited
to the intended task and enable mobile access to clinical and business applications.
Data Quality of Electronic Patient Records
23. The Data Quality Steering Group benchmarks the quality of the data submitted to the Secondary
Use Service (SUS) using the national SUS Data Quality Dashboard. Patients should be
identified using their NHS number; with varying compliance targets based on national
achievement for 3 different categories. The Trust continues to achieve these targets in 12/13.
NHS Number Categories National Target – Month
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Trust Achievement – Month
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Admitted Planned Care 99.1% 99.1%
Outpatient 99.3% 99.3%
ED 94.9% 97.1%
24. Similarly, the recording of a patient’s GP Practice must meet national targets, which the Trust is
currently exceeding in all areas with the exception of the ED, but the Data Quality team are
implementing a plan to achieve this. The Trust is achieving the Outpatient Attendance Outcomes
target, but further improvement will be delivered when the eOutcomes solution is released by the
Clinical Admin Programme.
25. The one outstanding indicator is the population of the Patient Pathway Identifier, when this is
populated on SUS, PHNT have the potential to be top of the Data Quality ratings for all Trusts in
the old South West SHA area. This improvement is on the list of priorities for the Software
Development team.
26. A draft Data Quality strategy has been created and will be implemented alongside the Clinical
Administration Review. The implementation of the strategy will ensure that the responsibility and
accountability for data quality is understood and built into the new roles. Alongside this,
appropriate administration training will be delivered and the Data Quality function will provide ongoing
support and performance monitoring of Data Quality indicators.
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