Leaseholders' Handbook - Plymouth Community Homes

Consultation on work to be done
The Commonhold and Leasehold Reform Act
2002 changed the way landlords need to consult
with leaseholders. Plymouth Community Homes
must ensure:
• You are consulted before any major works begin
for which you have to make a contribution and
which will cost any leaseholder in the block more
than £250.
• You are consulted on certain long-term
agreements or contracts that Plymouth
Community Homes intends to enter into, that
last more than 12 months, and cost any
leaseholder more than £100 a year.
The consultation process is as follows:
For major work
• A Notice of Intention is sent to all affected
leaseholders informing them of our intention to
carry out the work. A description of the proposed
work will be included and you will be invited to
put forward the name of a contractor who you
think should be asked to provide an estimate.
You have 30 days to make any written comments
about the Notice of Intention.
• All written comments received must be
considered by Plymouth Community Homes and
an estimate must be obtained from at least one
of the contractors nominated by leaseholders.
• A second Notice (Section 20) will then be sent to
you giving an estimated cost from at least two
contractors and your likely contribution. All the
estimates will be available for inspection and a
summary will be included of any written
comments received. You then have a further 30
days to make any written comments.
• Again, all comments must be considered by
Plymouth Community Homes.
• The contract will then be awarded to the
successful contractor. We will write again within
21 days to provide you with details of this.
However, we do not have to write if the chosen
contractor has been suggested by a
leaseholder or was the lowest estimate.
For long term agreements
• These could include, for example, decoration,
roof repairs and replacement, concrete repairs,
damp remedial work or asbestos removal.
• All leaseholders will be sent a Notice of Intention
which will describe the works or services to be
provided. You will be allowed 30 days to make
any written comments and to nominate anyone
you think we should ask to provide an estimate.
• Plymouth Community Homes must consider
any comments and obtain an estimate from at
least one of the contractors nominated by
leaseholders.
• Once the proposals for the contract are in place
a notice will be sent to each leaseholder giving
a further 30 days for any written comments.
• Plymouth Community Homes must consider
these comments.
• The contract will then be awarded. We will write
to you again within 21 days to provide details of
this. However, we do not have to write if the
chosen contractor has been suggested by a
leaseholder or was the lowest estimate.
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