ateam - Potsdam Institute for Climate Impact Research

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ATEAM final report Section 5 and 6 (2001-2004) 42 respected interlocutors often have a very busy schedule, which makes it difficult to secure their presence. Typically they are in a hierarchical situation and delegate the attendance to a colleague. This sometimes helps meeting the people who “do the work” rather than those who represent and manage. In this way welcoming someone who was not initially approached can uncover valuable new contacts. However, in that case the organisers have little control over who should participate and meet some difficulty in assessing their potential needs and input to the dialogue. 6.2.4.2 Materials produced for the stakeholder dialogue First of all material was produced to support and guide the ATEAM scientists in the stakeholder dialogue. Each workshop event was carefully prepared and ATEAMers were provided with all necessary background material for the event, such as scope, objectives, format, agenda, list of participants etc. ATEAMers supported each other in entering this new endeavour and keeping up a spirit of common ATEAM identity, curiosity and tolerance throughout the dialogue. Furthermore, we provided short biographies and profiles of the stakeholders they met, guidelines on how to present their approaches and results, and templates for common formats of flyers, posters and presentations. We also produced a set of guidelines and tips to support ATEAMers in moderating the plenary and break-out group discussions. We set up a number of web pages 28 that are especially targeted at stakeholders to introduce the project, exchange material and provide a list of stakeholders already involved. We introduced ourselves to stakeholders via personal letters as well as phone calls. Further personal letters were send to maintain the stakeholder contacts. During stakeholder interactions at the workshops we provided a range of informative material, a full list of which can be found in Annex 2 section Material targeted especially at stakeholders. Such material consisted of introductory flyers in English, French, Spanish, and German, flyers and posters on the ATEAM vulnerability concept, flyers and posters on the land use scenarios, flyers and posters summarising the methods and results per sector, and targeted summaries of workshop reports. At the workshops ATEAMers gave presentations following a common format and striving for a common language and nomenclature. This was supported by a project internal glossary (Metzger, M. and Schröter D. 2003. The ATEAM Glossary. 5 pp., see Annex 2). The presentations were introductory on general concepts and scenarios, as well as sector specific, on ecosystem modelling approaches and results. Additionally, stakeholder questionnaires were produced and distributed to evaluate the dialogue process and outcome (see section Dialogue evaluation below). 6.2.4.3 Activities with stakeholders The events include general stakeholder meetings and sectoral workshops. Their aims and outcomes are summarised below. Detailed reports of all events briefly described here were produced (see Annex 2). Three general stakeholder meetings The 1 st Stakeholder Workshop, October 2001, L’Isle-sur-la-Sorgue, France A group of ca. 120 potential stakeholders were reviewed and a small group of 16 of these were selected and approached via personal letter. In this first contact the ATEAM approach was described, explaining how the stakeholders could profit from a collaboration with the project. A flyer was developed and sent along for illustration. In preparation of the first stakeholder workshops the selected group was then contacted and interviewed by phone to ensure their participation and to sample their particular interest in ATEAM. The ATEAM then realised its first stakeholder workshop “Initiating the ATEAM Dialogue: 1 st ATEAM Stakeholder Workshop” Isle-sur-la-Sorgue, France, 22 nd - 24 th Oct. 2001 with a group of 9 stakeholders 28 These web pages can be reached through a link on the main ATEAM project web page or directly through: www.pikpotsdam.de/ateam/stakeholderweb/ateam_stakeholderstart.html
ATEAM final report Section 5 and 6 (2001-2004) 43 from different sectors and 18 ATEAM researchers and one observer. The workshop consisted of two and a half days of presentation, discussion and reviewing. It was embraced by a half-day pre- and a one day post-meeting without stakeholder participation. The pre-meeting served as preparation for the first stakeholder contact by reviewing the common strategy and dealing with last moment questions. The post-meeting was used to review the process, agree on a future strategy and to discuss general ATEAM issues. After a general introduction to the ATEAM approach the results of preliminary analyses on ecosystem services for the different sectors (e.g. carbon storage, crop yield, wood production, biodiversity) were presented to illustrate possible outcomes of the project. Insights in the capabilities and limitations of ATEAM’s models, data and scenarios were given in short presentations by ATEAM researchers per sector. Initial assessments of the vulnerability of certain ecosystem services to global change were shown. The following plenary discussions and break-out sessions then aimed to identify the specific needs of the stakeholders. The ATEAM enquired about the stakeholders’ current use of environmentalchange information and the format and scale of indicators that are frequently used in their sector. This first stakeholder workshop initiated the dialogue process by mutual introduction and confidence building. Synergies have been created and enthusiasm over the dialogue has been built amongst partners and stakeholder alike. All nine stakeholders who participated declared that they were willing to co-operate with ATEAM over the longer term, and most of them did. The result of this first meeting was a preliminary list of indicators for ecosystem services that are relevant to the stakeholders. The list was characterised as preliminary, due to the small size of this first group of stakeholders. In the course of the stakeholder process the group was be enlarged and the list was be updated and expanded. The stakeholder dialogue revealed the importance of several indicators that had not been pre-selected by us, such as bio-fuel production potential for stakeholders from the agricultural and forestry sector alike. Furthermore the suitability of crop and wood species and the necessity of management changes to adapt to global change were in the centre of attention for a successful interaction between the ATEAM scientists and stakeholders. Conclusions from this first workshop on the dialogue process were that ATEAM should aim to include less academics and more environment resource managers and decision makers. Finally, we realised the importance of an active moderator to facilitate communication between stakeholders and scientists. The 2 nd Stakeholder Workshop, September 2002, Potsdam, Germany The workshop was attended by 22 stakeholders from a larger contact database, 18 ATEAMers and one observer. Specific aims of this workshop were to present and discuss the ATEAM land use scenarios, ecosystem modelling methods and indicators, as well as sectoral adaptive capacity to global change. As before, ATEAMers had an internal meeting prior to the event to finalise preparation and harmonise the communication strategy. Participants evaluated and discussed the ATEAM land-use scenarios and the vulnerability mapping methodology of the project, as well as the usefulness of preliminary model indicators. The overall response of stakeholders was a positive, stimulating and encouraging one. Specific stakeholder concerns were isolated and when possible were addressed within the project. Participating ATEAMers emphasised how collaboration and discussion with stakeholder had been beneficial and interesting. Wider discussions on sectoral and European vulnerability to global change and possible adaptation took place, as well as the identification of the most pressing research issues in ecological modelling and vulnerability assessment. These issues were named as follows: the development of appropriate linkages of state-of-the-art land use scenarios and ecological modelling to management schemes, legal frameworks, cost-effectiveness, rural development and rural uses;
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