Meeting Minutes - Conley Elementary School

Conley School @ SouthWood
PTO Board Meeting Minutes
Tuesday, October 9, 2012
5:30 pm ~ Media Center
I. Call to Order -The meeting was called to order at 5:38 p.m. Attendees were Ina Abdrabu,
Kerry Behnke, Laura Brooks, Kim Bundage, L .Shuntel Fuller, Tonya Granger, Linda
Harrison, Heidi King, Linda Long, Jen Turner, Don Williams, Wendy Worden, Lisa Urban
II. Review and Approve Agenda & Minutes
Kim Bundage asked if there were any corrections or changes to the minutes. The minutes
were approved unanimously.
III. Old Business
1. Swarm Update- The deadline to sign up for Swarm and receive a shirt has been
extended to Friday, October 19, 2012. Jen updated the board on sponsorships:
• Pepsi- donating cups and drinks at International Celebration
• Brusters-donating water for race
• Lil Caesar-donating pizza at International Celebration
• Earthfare-donating bananas, coupons, and gift baskets
• Chuck E. Cheese- can help in any capacity. Jen will ask for paper products
• YMCA- offering passes and one month membership. YMCA would also like to
host a spirit night, in conjunction with their Parents Night Out. The Board will
consider this event for December.
Pizza and hotdogs will be sold at the International Celebration. Linda Harrison will be in
charge of bag stuffing. The date has been set for Monday, October 29, 2012. She is also
tracking items for the bags.
Tonya has contacted both FAMU and FSU about volunteers. The volunteer signup links
were sent to all the sororities and fraternities. An email will also be sent to TCC. Tonya
will also send an email to Seminole Sitters. Laura will send an email to Conley teachers
asking them to send an email to their parents regarding volunteering.
Ina is working on marketing. The information has been included in Southwood’s Front
Porch newsletter. Mr. Conley will start the race.
If anyone is willing to help contact businesses, please contact Jen. Registration is going
well.
2. Proposed Boosterthon Date- Kim stated the Boosterthon date has been set and she
has received the contract. A fee of $2000 is due within five days of signing the
contract. Linda Long made a motion and it was seconded by Tonya to approve the
fee. No one opposed the motion. Kim will work with Boosterthon to set up a preplanning
workshop with the Boostherthon team. Kim attempt to set the meeting on

the same date as the December PTO meeting.
3. October General PTO Meeting- Pizza will be served at the General PTO Meeting.
Don will purchase drink mix and paper products if needed. Jen will see if we can get
the pizza donated prior to moving forward with the purchase.
Kim will send the letter to all board members for their review and comments. After
some discussion it was decided, Ina will revise the PTO Membership drive letter.
IV. Officer Reports
1. Presidenta.
Visitor- Heidi King was in attendance. During the Swarm, she plans to host a
water station in front of her home on Mossy Creek.
2. Vice President- No report
3. Treasurer-Don stated the tax return is due in December. The cost for the tax
preparation is about $250. Linda Long made a motion and Ina seconded the motion to
approve $250 for the tax return preparation.
Don presented a budget request from 4 th grade regarding the purchase of the FL
Social Studies Weekly. The cost is $5 per student. There are approximately 150 fourth
grade students. Jen will check with business partners to see if anyone is willing to
make a donation towards the cost of the publication. An email vote will be sent to
approve the amount if Jen is unable to secure a donation.
Don presented a request from the kindergarten team leader to purchase eight electric
pencil sharpeners. Ms. Brooks will check with Rita to see if they can be purchased
through the warehouse at a cheaper cost than the ones priced from Staples.
The kindergarten team leader also requested the die cut machine be repaired. Ms.
Brooks will have the media specialist price the repair of the machine.
Don also reviewed the balance sheet. Jen motioned and Linda Long seconded that
Teacher Appreciation be increased to $1500. The initial budget was set from $500 and
was over by $133. Linda Long motioned and Kerry seconded to allocate funds for
other non allocated categories to include $500 for Student Recognition, $250 for
General Membership Meetings, $250 for Business Partners and $250 for Spirit
Coordinator.
4. Financial Secretary- No report
V. School Administrator’s Announcements- Ms. Brooks stated we will need a quote for the
playground shade since it is over $8,000. The school will be adding $8,000 to PTO’s budget
for the playground shade. Beth Overholt is working on the quotes.
Linda Long explained a fundraiser that could be done through her photography studio.
Laura reiterated that are goal is to streamline fundraising and reminded the board of how we
arrived to our current position on fundraising.
Laura stated the School Improvement Plan went out to the School Improvement Plan

Committee and that they were moving forward with their goals.
VI. Coordinator/Committee Reports – Wendy stated the chip bags submission is in December
and that we were getting close to the number of Capri Sun pouches needed for
reimbursement.
Jen stated she would like the board to join forces with 2 nd Harvest to feed students who may
only receive their meals while at schools. 2 nd Harvest is trying to find partners to help bring
awareness to this plight. The goal is to send the child home with a backpack full of
nonperishable food. This would allow the family to have food throughout the weekend. The
guidance counselor has identified at least 10 students at Conley that would benefit from this
partnership.
Kerry updated the board on the cost to design a new logo for long sleeve shirts. Clothesline is
asking $50 per hour. Jen stated we had not been charged in the past. Linda Long stated she
may be able to assist with a design to alleviate the charge from Clothesline.
Linda Long stated that yearbooks go on sale, Friday, October 12. Fliers went home on
Monday. Lifetouch will rush our advertising materials. Linda would like to sell yearbooks at
the General PTO Meeting.
Jen suggested that Linda Long make extra copies of the yearbook forms and leave them at the
front desk with Linda Rosenthal.
VII. New Business- None
VIII. Suggestions for Future Implementation- None
IX. Announcements- None
X. Adjournment - The meeting was adjourned at 7:18 p.m. The next meeting will be held
Tuesday, November 13, 2012 at 5:30 p.m. in the media center.