Meeting Minutes - Conley Elementary School

I. Call to Order
The meeting was called to order at 5:46 pm.
Conley School @ SouthWood
PTO Board Meeting Agenda
Tuesday, August 18, 2009
5:45 pm ~ Media Center
Members Present: Michelle Karnes, Jennifer Skomp, L. Shuntel Fuller, Don Williams, Jodi Conrad, Pam Mills,
Michelle Roberts, Joe Anne Hart, Linda Harrison, Lisa Urban, Lara Brooks
Members Absent: Kim Bundage, Sudeshna Aich, Kerry Behnke, Kristopher Baker, Angela Quiggins
II. Review and Approve Agenda & Minutes
Correction: The PTO account balance at the July meeting was $16, 810.99.
Michelle Karnes made the motion, Pam gave the second. The minutes passed with the said corrections
unanimously.
III. Officer Reports
1. President
A. Introduction of newly filled positions
1. Kerry Behnke – Spirit Coordinator
2. Jeanette Hallock-Solomon – Yearbook Coordinator
B. Teacher Appreciation Luncheon
Members volunteering for the luncheon are asked to help set up at 11. Members will be
officially introduced to the faculty and staff and will be asked to talk about their program areas:
Jen Skomp – Box Tops
Joe Anne Hart – Mentor Program
Michelle Roberts – Business Partner Program
Sudeshna Aich – Parent Volunteer Information
C. Boo-Hoo Breakfast
Linda has gotten 19 dozen donuts donated from Krispy Kreme. The PTO will also serve coffee
and orange juice. Invitations and goody bags will be handed out to all Pre K-4 and Kindergarten
parents. The breakfast will be held in room 601 and will start at 8:15 am and will run until
9:00am. In Linda’s absence members are asked to pick up donuts, get the items for the drinks,
pass out goodies, put out the signs, and set up and clean up. Members may where PTO shirts.
Shuntel has volunteered to put out the Boo-Hoo Breakfast signs.
D. Duties and Responsibilities
Michelle Karnes would like to make sure everyone understands their roles as it relates to the
duties and responsibilities of the corresponding position, with the expectation that each position
is being fulfilled in its entirety.
E. Chic-Fil-A Spirit Night & Program
Bridget Abbey is the Chic-fil-a Business Partner on Apalachee Parkway. Chic-fil-a has a Core
Values Program and would like for Conley to participate. There are suggested values to review
each month, ie honest, responsibility, etc (core values lesson 15 min) and there are coupons to go
with each value. Spirit nights will also be set up at this location. The PTO will receive 5% of the

sales from all customers between the hours of 5pm – 8 pm. Thursdays is suggested to be the best
night. Pam Mills will let the board know what night will be selected for spirit night at Chic-fil-a.
F. Set remaining General PTO Meetings
The last meeting of the year has been tentatively set for Thursday, May 13, 2010. The meeting
will also be designated as a yearbook signing party for the students. PTO Elections will also be
held at this meeting as well.
2. President Elect - No report given
3. Secretary
4. Treasurer
A. Orientation Recap/Debriefing – Suggested that all letters from the PTO be placed on PTO
letterhead, more (directional) signage should be posted, use Board members as ushers, split the
1 st -5 th orientation into two orientations, PTO Swap Nights (with another school).
B. Event Attendance Form – Shuntel will keep an attendance record for all PTO board members at
all PTO sponsored events to help ensure that PTO hours are tracked so that Conley can get credit
for PTO volunteer hours.
A. Revised Budget
A preliminary budget was created and board members were asked to look at it and provide
feedback. No deadline to receive feedback was given.
B. New Forms & Procedures
IV. School Administrators’ Announcement
Don revised the financial forms, and implemented a color coded system.
The PTO balance as of 8/19/2009 is $15,998.56.
Open House (PTO Responsibilities) – PTO is asked to guide and direct parents. The PTO portion of Open House
will begin at 6pm. PTO will serve pizza at the start of the meeting.
V. Coordinator/Committee Reports
1. Coordinator Reports - No report given
A. Fundraising Campaign
2. Committee Reports - No report given
VI. New Business – nothing reported
VII. Suggestions for Future Implementation
Solicit parents to take pictures at school events to help collect pictures for the yearbook.
VIII. Announcements
Joe Anne would like for the Mentor Program to have a line item in the budget. The recommendation is $300.
IX. Adjournment
The meeting adjourned at 6:54 pm. The first PTO General Meeting will be held on Monday, September 14, 2009
at 6 pm in conjunction the Open House and the next Board meeting is scheduled for Tuesday, September 15, 2009
at 5:45 pm in the Media Center.