Zoological Parks Authority - Parliament of Western Australia - The ...

Zoological Parks Authority ANNUAL REPORT 2012
Disclosures and Legal Compliance
Other Legal Requirements
Record Keeping Plan
Perth Zoo’s Record Keeping Plan details
the record keeping program for the agency
including which records are to be created and
how those records are to be kept. Measures
to ensure compliance with the State Records
Commission Standard 2 Record Keeping plans:
Principle 6 – Compliance include:
• The efficiency and effectiveness of the
organisation’s record keeping plan is
evaluated not less than once every five
years. Perth Zoo’s record keeping systems
are updated as necessary and evaluated
for their efficiency and effectiveness. In line
with Section 28 of the State Records Act
2000, Perth Zoo’s Record keeping Plan
and all associated documentation including
the Records Management Policy and
Procedures was reviewed and approved
by the State Records Commission in 2010.
As part of this review, Perth Zoo’s Retention
and Disposal Schedule underwent a
major upgrade.
• The organisation conducts a record keeping
training program. Information sessions on
record keeping are developed and delivered
to existing and new employees. Throughout
the year, existing staff are given the
opportunity to attend record keeping training
and information sessions. One-on-one
information sessions are undertaken with
relevant employees and ongoing training
and support in Records Management
is provided.
• The 2011‐12 training program included
recordkeeping information sessions at
sectional staff meetings. These training
sessions were delivered to appropriate
sections in line with the Record Keeping
Plan with sessions tailored to each section
to develop a deeper understanding of
recordkeeping. This training aims to ensure
Perth Zoo’s compliance with the State
Records Act 2000 through the capture
of documents into the official record
keeping system.
• Perth Zoo’s induction program includes a
section on record keeping and addresses
employee roles and responsibilities in regard
to their compliance with the organisation’s
record keeping plan.
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