Job description for finance assistant volunteer - Pact Cambodia

Position: Finance Assistant -Volunteer
Location: Phnom Penh Cambodia
Duration: TBC
ATTACHMENT 1
Term of Reference
VOLUNTEER AGREEMENT
Background:
The Volunteer is part of the General Accounting team of Finance Unit, responsible for maintaining
all financial documents, copying documents, assisting FA/FO to prepare payment/receipt vouchers
for all projects, assisting to enter data into Petty Cash books excel spreadsheet, assist to deposit
check, collect credit/debit advice and bank statement from the bank and perform other relevant
duties are assigned by Sr. Finance Officer or Director of Finance and Operations.
Purpose:
To assist General Accounting Team (GAT) in various financial and accounting tasks and in
coordination with various logistical services at GAT.
Tasks:
The Volunteer will be responsible for the following tasks:
Maintain and classify all financial documents related to the job assigned into the proper
location and input regular updates.
Assist Finance Assistant to prepare payment and receipt voucher; supporting documents to
ensure that the expenses were properly incurred, the calculation is mathematically correct,
the amount and items claimed are in agreement with the document authorized the claim.
Assist Finance Assistant to update Petty Cash book regularly and ensure that all recorded
are matched with payment/receipt voucher.
Assist Finance Assistant to coordinate with the banks relating to deposits, wire transfers,
and credit advice from the banks as needed.
Assist Finance Assistant to pay to suppliers or staff when needed. Copy the accounting
documents and assist Finance Assistant to prepare documents to send to Pact HQ.
Assist Senior Finance Officer or Director of Finance and Operations to scan and file the
financial report and records.
Assist Sr. Finance Officer or Director of Finance and Operations to review the financial
records and reports from Pact’s sub recipients as needed.
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General Administration and Program Support:
Promote gender equality within the Pact team and integrate gender awareness within all
Pact programs.
Participate in Pact staff meetings and/or trainings if needed.
Perform other relevant duties as assigned by the Sr. Finance Officer or Director of Finance
and Operations.
Deliverables:
• The volunteer of the General Accounting Team (GAT) will put in practices from his/her
study in finance and accounting at university/college. S/he will have more chance to ask
for clarity on accounting records and financial management from GAT staff.
Qualifications, Experience and Education Requirement
Cambodian National only
At least year 3 or completed BA in Accounting or Finance & Banking
Proven a strong computer skills and knowledge with Microsoft Office (Excel, Word,
Outlook) and other computer-based application (QuickBooks, Peachtree)
Good presentation, facilitation and interpersonal skills.
Good English communication skills
Willing to learn or adapt to new ideas and procedures
Ability to work in full time job.
By signing this JD, the incumbent fulfills the roles and responsibilities as listed above.
Incumbent : ______________________ Date:__________________
[Name]
Finance Volunteer
Head of Unit : ______________________ Date:__________________
Sarah Sitts
Country Manager
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