Class Act Handbook 2012-2013 - Pacific Symphony
Class Act Handbook 2012-2013 - Pacific Symphony Class Act Handbook 2012-2013 - Pacific Symphony
Your School’s Volunteer Commitment For All Levels As you know, the success of the Class Act partnership is dependent on the efforts of your School Team. Many of your team members are volunteers, and your Parent Coordinators will most likely recruit additional volunteers to assist with on-site Class Act activities throughout the year. These volunteers are invaluable to the successful implementation of the partnership, and we would like to say a big “thank you” in advance! In addition to the work your team members and other volunteers will undertake on your school campus, all Level II schools are required to supply TEN VOLUNTEERS to assist at either the end-of-the-year Youth Concerts or at Saturday morning Family Concerts. Level II schools will be given a form to request desired volunteer dates at scheduling meetings, and volunteer assignments will be made in early December. You may choose to have some of your volunteers work at Youth Concerts and others at Family Concerts. You may also choose to have volunteers work on different dates. Volunteer confirmation details will be sent via email, to the person listed as the Contact on your sign up form at Level II schools, a few weeks in advance of their volunteer experience. They will include maps, job descriptions, and other helpful information. In the meanwhile, Level II schools should look over the “cheat sheets” on the next few pages. You’ll find answers the most frequently asked questions about fulfilling your 10-person volunteer commitment. These cheat sheets are primarily intended for Parent Coordinators, as they are responsible for volunteer recruitment. Other team members may also want to use them as a tool to identify ways they can support Parent Coordinators in their efforts. Although providing volunteers is a requirement for Level II schools, we welcome anyone and everyone to inquire on volunteering opportunities with Pacific Symphony if interested. 34
Musical Carnival Volunteering Cheat Sheet For Level II only This cheat sheet is designed to be a quick reference to answer the most frequently asked questions about volunteering for the Musical Carnival at the Saturday morning Family Concerts. If you have any additional questions, please feel free to contact your Regional Manager. Preparing to volunteer at the concert: Reserve your volunteering date(s) using the Volunteer Reservation form no earlier than October 24, 2012 at 8:00am and no later than November 14, 2012 Forms received prior to 8am on October 24, 2012 will NOT be accepted. Receive your confirmed volunteering date(s) Recruit volunteers for volunteering dates – begin early! You may want to “over-recruit” so you are not scrambling to replace people with last-minute conflicts. Remember that your school is asked to recruit 10 volunteers total for either Youth Concerts or Musical Carnivals at Saturday morning Family Concerts. Receive volunteering information and confirmation details via email – two weeks prior to volunteering date o Please distribute one copy of the information to each volunteer o Remind volunteers about time commitment – they need to arrive on time and stay for the entire time o Contact Carrie Villanueva at cvillanueva@pacificsymphony.org and tell her the names of your volunteers – one week prior to volunteering date • Also tell Carrie if any of your volunteers don’t speak English or have mobility constraints – while we can accommodate people who need to sit, please keep in mind for the majority (95%) of our duties volunteers must be able to stand for extended periods of time and climb stairs. • We often have a need for bilingual volunteers, so please let Carrie know if any of your volunteers are bilingual and what languages they speak. Make plans for carpooling. Each car parked in the designated area costs the Symphony $8—thank you for helping us to keep our costs down! Volunteering at the concert: Please arrive and park by 7:45am for an 8:00am volunteer orientation at the entrance near the Box Office of the Renée and Henry Segerstrom Concert Hall. Remember to allow about 15 minutes to park and walk to the concert hall. You’ll be finished by 1:15pm. Volunteers are asked to remain the entire time. Please wear the following: white top, black or navy skirt or slacks. Please no tank tops, exposed stomachs, low cut pants or miniskirts. You may wish to bring a white sweater as it is sometimes chilly in the early morning. Comfortable, closed-toed shoes are a MUST; sneakers are best. High heeled shoes are inappropriate. Leave your purse/bag in the trunk of your car. Wear something with pockets to hold your car keys as there is NO place to store purses. Receive instructions and training Volunteer at concerts Return home 35
- Page 1: Handbook 2012-2013
- Page 4 and 5: Additional Set up Details, Preparat
- Page 6 and 7: Important Contacts 3631 S. Harbor B
- Page 8 and 9: 2012-13 Partner Schools School Leve
- Page 10 and 11: Your Regional Manager will provide
- Page 12 and 13: Class Act Goals Class Act program g
- Page 14 and 15: Sharing Class Act with Your Communi
- Page 16 and 17: At ______________________________,
- Page 18 and 19: What is Class Act What is Pacific S
- Page 20 and 21: More Information about Class Act—
- Page 23 and 24: Class Act Program Elements Overview
- Page 25 and 26: Objectives: for the school communit
- Page 27 and 28: Class Act Program Elements, Level I
- Page 29 and 30: Youth Concert (required for student
- Page 31 and 32: Class Act Commitments For All Level
- Page 33: Music Teacher’s commitment (for s
- Page 37 and 38: Youth Concert Volunteering Cheat Sh
- Page 39 and 40: Additional Set up Details, Preparat
- Page 41 and 42: Parking Please reserve parking spac
- Page 43 and 44: Parent Coordinator and Ambassador L
- Page 45 and 46: Other Items of Importance If your
- Page 47 and 48: 1 week before: Connect and follow
- Page 49 and 50: o Principal or Teacher Representati
- Page 51 and 52: Creating a Great Bravo Assembly For
- Page 53 and 54: Suggested Bravo Assembly Activities
- Page 55 and 56: o A blank Activity Log Page will be
- Page 57 and 58: Additional Tips: Please do not bri
- Page 59 and 60: Lesson Set-up Check List √ Access
Musical Carnival Volunteering Cheat Sheet<br />
For Level II only<br />
This cheat sheet is designed to be a quick reference to answer the most frequently asked<br />
questions about volunteering for the Musical Carnival at the Saturday morning Family<br />
Concerts. If you have any additional questions, please feel free to contact your Regional<br />
Manager.<br />
Preparing to volunteer at the concert:<br />
Reserve your volunteering date(s) using the Volunteer Reservation form no earlier than<br />
October 24, <strong>2012</strong> at 8:00am and no later than November 14, <strong>2012</strong><br />
Forms received prior to 8am on October 24, <strong>2012</strong> will NOT be accepted.<br />
Receive your confirmed volunteering date(s)<br />
Recruit volunteers for volunteering dates – begin early! You may want to “over-recruit”<br />
so you are not scrambling to replace people with last-minute conflicts. Remember that<br />
your school is asked to recruit 10 volunteers total for either Youth Concerts or<br />
Musical Carnivals at Saturday morning Family Concerts.<br />
Receive volunteering information and confirmation details via email – two weeks prior to<br />
volunteering date<br />
o Please distribute one copy of the information to each volunteer<br />
o Remind volunteers about time commitment – they need to arrive on time and stay<br />
for the entire time<br />
o Contact Carrie Villanueva at cvillanueva@pacificsymphony.org and tell her<br />
the names of your volunteers – one week prior to volunteering date<br />
• Also tell Carrie if any of your volunteers don’t speak English or have<br />
mobility constraints – while we can accommodate people who need to sit,<br />
please keep in mind for the majority (95%) of our duties volunteers must<br />
be able to stand for extended periods of time and climb stairs.<br />
• We often have a need for bilingual volunteers, so please let Carrie know if<br />
any of your volunteers are bilingual and what languages they speak.<br />
Make plans for carpooling. Each car parked in the designated area costs the <strong>Symphony</strong><br />
$8—thank you for helping us to keep our costs down!<br />
Volunteering at the concert:<br />
Please arrive and park by 7:45am for an 8:00am volunteer orientation at the entrance<br />
near the Box Office of the Renée and Henry Segerstrom Concert Hall. Remember to allow<br />
about 15 minutes to park and walk to the concert hall. You’ll be finished by 1:15pm.<br />
Volunteers are asked to remain the entire time. Please wear the following: white top,<br />
black or navy skirt or slacks. Please no tank tops, exposed stomachs, low cut pants or<br />
miniskirts. You may wish to bring a white sweater as it is sometimes chilly in the early<br />
morning. Comfortable, closed-toed shoes are a MUST; sneakers are best. High heeled<br />
shoes are inappropriate. Leave your purse/bag in the trunk of your car. Wear something<br />
with pockets to hold your car keys as there is NO place to store purses.<br />
Receive instructions and training<br />
Volunteer at concerts<br />
Return home<br />
35
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