Certification Commission Policy and Procedure Manual
Certification Commission Policy and Procedure Manual Certification Commission Policy and Procedure Manual
completing the Regional Certification Report Form (Appendix 6) and submitting it to the ACPE Associate Director following regional certification committee actions B. Avoiding bias and conflict of interest During the development of the docket commissioners and candidates are asked to review the list of commissioners and applicants and inform the chair if a conflict of interest exists, i.e., present supervisory relationship, therapeutic relationship, or other reasons that could lead to the potential for bias, or the appearance of bias or conflict of interest. The chair completes the docket based on information provided about potential bias or conflict of interest. C. Enacting changes in the Commission policy and procedure manual . 1. Policies and procedures may be changed with the approval of the Board and a date set for the implementation of any change. 2. The Commission will review annually the policy and procedure manual, approve any necessary changes, and submit the updated manual to the Board for approval. Changes are recorded in a separate section of the minutes of the Commission meeting. 3. If a substantive change in policy or procedure is needed, it is approved by the Commission and sent to the Board for review and action. If a policy or procedure is changed, it will be published in the ACPE News and on the ACPE website and communicated in writing to regional certification chairs, regional directors, and the ACPE Associate Director. The effective date of the change will be included in these communications. D. Review/revisions of Standards and/or the Certification Manual 1. The Commission will work with the Standards Committee to review and propose any necessary changes in ACPE Standards and/or Certification Manual to the Board every five years or sooner if interim substantive changes are deemed necessary. 2. At each business meeting of the Commission the minutes shall reflect in a separate section any recommended changes to the current Manual to go into effect at the next revision of the Manual E. Committee discussion of negative decisions Members of a sub-committee or committee rendering a negative certification decision are prohibited from discussing the dynamics of the review process with the applicant or anyone outside the committee for 30 days from the date of the postmark on the committee action report, until the time for filing an appeal has passed. G. Process for feedback to the Commission from Candidates At the end of each national and regional committee meeting candidates are given a feedback form (Certification Manual Appendix 6, page 48) about their experience of the process. This feedback is collated by a person or persons appointed by the Commission chair or regional chair and a summary of that Authority/Composition/Qualifications 4
feedback is given to the Commission and the ACPE Associate Director. H. Process observers of Commission sub-committees or regional sub-committees. Board members, members of accreditation and standards commissions, and other interested parties may request to observe a sub-committee meeting as non participating and non-voting members. When practicable, this is noted in the docket published for the applicants. I. Preparation and support of training supervisors The Commission, along with regional certification chairs, is responsible for insuring support to training supervisors. This may include, but is not limited to, providing workshops at regional meetings, national conventions or Commission meetings, and providing a list of experienced training supervisors willing to serve as consultants to other training supervisors. The Commission will report annually to the Board activities carried out during the previous twelve months. The Commission chair or delegate is responsible for tracking these events and reporting the results. J. When an individual in the certification process is called up for military service, his/ her process shall be put on hold until such time as she/he returns from service and is able to resume supervisory education or, in the case of Associate Supervisor, supervisory practice. K. When a presenter’s report is found to have factual errors, the presenter must correct it and send the corrected copy to the Associate Director for inclusion in the file. L. From 2008 onwards, candidates may no longer use audio tapes for presentations at the Associate level, instead the candidate must submit a video tape, a DVD or electronic submission of a group or individual session for their Associate review. The format may be negotiated with the presenter. M. Effective immediately, material submitted for a review at the Certification Commission is due by “postmark” date instead of a “received by” date. N. When a candidate is meeting the Certification Commission to request review for CPE Supervisor, CPE Program Evaluation Forms should be included in the materials submitted, for all students supervised since the candidate was granted Associate status. 5
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completing the Regional <strong>Certification</strong> Report Form (Appendix 6) <strong>and</strong><br />
submitting it to the ACPE Associate Director following regional certification<br />
committee actions<br />
B. Avoiding bias <strong>and</strong> conflict of interest<br />
During the development of the docket commissioners <strong>and</strong> c<strong>and</strong>idates are asked<br />
to review the list of commissioners <strong>and</strong> applicants <strong>and</strong> inform the chair if a<br />
conflict of interest exists, i.e., present supervisory relationship, therapeutic<br />
relationship, or other reasons that could lead to the potential for bias, or the<br />
appearance of bias or conflict of interest. The chair completes the docket based<br />
on information provided about potential bias or conflict of interest.<br />
C. Enacting changes in the <strong>Commission</strong> policy <strong>and</strong> procedure manual<br />
. 1. Policies <strong>and</strong> procedures may be changed with the approval of the Board <strong>and</strong><br />
a date set for the implementation of any change.<br />
2. The <strong>Commission</strong> will review annually the policy <strong>and</strong> procedure manual,<br />
approve any necessary changes, <strong>and</strong> submit the updated manual to the<br />
Board for approval. Changes are recorded in a separate section of the<br />
minutes of the <strong>Commission</strong> meeting.<br />
3. If a substantive change in policy or procedure is needed, it is approved by<br />
the <strong>Commission</strong> <strong>and</strong> sent to the Board for review <strong>and</strong> action. If a policy or<br />
procedure is changed, it will be published in the ACPE News <strong>and</strong> on the<br />
ACPE website <strong>and</strong> communicated in writing to regional certification chairs,<br />
regional directors, <strong>and</strong> the ACPE Associate Director. The effective date of<br />
the change will be included in these communications.<br />
D. Review/revisions of St<strong>and</strong>ards <strong>and</strong>/or the <strong>Certification</strong> <strong>Manual</strong><br />
1. The <strong>Commission</strong> will work with the St<strong>and</strong>ards Committee to review <strong>and</strong><br />
propose any necessary changes in ACPE St<strong>and</strong>ards <strong>and</strong>/or <strong>Certification</strong><br />
<strong>Manual</strong> to the Board every five years or sooner if interim substantive<br />
changes are deemed necessary.<br />
2. At each business meeting of the <strong>Commission</strong> the minutes shall reflect in a<br />
separate section any recommended changes to the current <strong>Manual</strong> to go<br />
into effect at the next revision of the <strong>Manual</strong><br />
E. Committee discussion of negative decisions<br />
Members of a sub-committee or committee rendering a negative certification decision<br />
are prohibited from discussing the dynamics of the review process with the applicant<br />
or anyone outside the committee for 30 days from the date of the postmark on the<br />
committee action report, until the time for filing an appeal has passed.<br />
G. Process for feedback to the <strong>Commission</strong> from C<strong>and</strong>idates<br />
At the end of each national <strong>and</strong> regional committee meeting c<strong>and</strong>idates are<br />
given a feedback form (<strong>Certification</strong> <strong>Manual</strong> Appendix 6, page 48) about their<br />
experience of the process. This feedback is collated by a person or persons<br />
appointed by the <strong>Commission</strong> chair or regional chair <strong>and</strong> a summary of that<br />
Authority/Composition/Qualifications 4
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