Best Practices for Project Management, Design, and Construction of ...

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Maintenance and Administration A TIO Program must be submitted with every plan review application and an essential element of its successful implementation is the ongoing effort by the project team through the construction process. It is particularly important for the Design Professional of Record to keep all aspects of the OSHPD-approved program current with evolving project conditions. Although these conditions will generally include tests, inspections, and milestones, they will almost certainly include information on responsible personnel as the project team members become known or as they change over the course of the project. The TIO is not a rarely referenced static program; rather, it constitutes a dynamic document that the entire project team must regularly reference as a benchmark for ongoing quality assurance. Format Although OSHPD has developed and published TIO documents and forms that are available to the public on the OSHPD Website, these documents were designed to be used as tools or guides only. Hospitals with particular projects working with unique groups of companies and individuals will almost certainly benefit by customizing TIO Programs by creating hospital-specific templates to best suit the conditions. Because of the repetitive nature of much of the information included in the TIO Program, particularly when the project team does not change dramatically from project to project, TIO Programs that are developed around the specific hospitals for which they apply offer a more user-friendly approach than those that have been based on the Projects, Design Professionals, or OSHPD. Regardless of the preferred format, all TIO Programs should be created by Design Professionals who are thinking critically about the work scope and how to best preserve design intent and maintain construction quality. Instruments Traditionally the Design Professionals of Record create and maintain TIO Programs using the standard OSHPD Forms. Although this is acceptable, it may not reflect a best practice approach to the State’s requirements because of the concentrated involvement that is required for the ongoing TIO Program implementation over the course of the project. Depending on the size and nature of the construction projects, alternate means for developing and maintaining the integrity of the construction quality may offer better solutions for achieving the objectives of the TIO Program requirements. Generally, it is considered a Best Practice for the IOR to manage the activities that keep the TIO Program current in the field in coordination with and on behalf of the POR. Contract Drawings (OSHPD Best Practices) Page 74 DRAFT FINAL, Sept. 2011
Although including the TIO Program within the sheets of the OSHPD-approved and large-format construction drawings is possible, this approach is cumbersome to maintain. Personnel, firms, tests, inspections, and milestones are dynamic because of the nature of the project. Keeping the TIO Program documentation current with dynamic conditions by changing the information on large-format construction drawings may be time consuming and does not serve the project progress. Rather, a stand-alone 8 ½ x 11 document that is approved separately from the rest of the project and can easily be transmitted to others on the team may offer a more manageable approach. Revisions to the approved TIO Program that do not change the intent of the original approved plans, specifications and / or code required tests or inspections do not constitute a Material Alteration as defined in the California Administrative Code (CAC), Section 7-111 and are not required to be submitted to OSHPD for review and approval as noted in (CAC), Section 7-153. Instructions Within the first pages of the TIO Program should be “Instructions” to the project personnel for the proper implementation of the Program. Along with clarifying the expectations for its use, the “Instructions” should clearly define the responsibilities of the project participants as they relate to the TIO Program. Instructions are optional. Although the forms OSH-FD-303A and OSH-FD-303S1 that are posted to the OSHPD Website are acceptable instruments to use for the TIO Program development, they do not include Instructions. EXAMPLE: (OSHPD Best Practices) Page 75 DRAFT FINAL, Sept. 2011
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[On inside Title Page: Many of the
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• Part 1 of Title 24 is the Calif
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Rapid Review Unit The Rapid Review
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Section 2: Geologic Hazards Investi
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equested, CGS will review the suppl
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under OSHPD regulations. Please see
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Another approach to creating better
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create confusion. The discipline ha
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applicable phasing must be clearly
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addresses, and project Websites, ma
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• Plumbing fixture counts for pub
Page 23 and 24: (OSHPD Best Practices) Page 23 DRAF
Page 25 and 26: • Treatment of listed floor slab
Page 27 and 28: • References to the prescriptive
Page 29 and 30: Provisions of California Fire Code
Page 31 and 32: Existing Special Conditions The sam
Page 33 and 34: Enlarged Drawings Provide enlarged
Page 35 and 36: 3.6 Door Schedule Purpose The door
Page 37 and 38: Existing or Special Conditions Exis
Page 39 and 40: approved “shake table testing.”
Page 41 and 42: Drawing Content Equipment may inclu
Page 43 and 44: Drawing Content For details that pr
Page 45 and 46: Details that provide information on
Page 47 and 48: Early in the design process, it is
Page 49 and 50: • Identify any equipment that req
Page 51 and 52: • Identify any equipment that req
Page 53 and 54: Several drawings contain essential
Page 55 and 56: o o o o o o o o Floor Plan - Lighti
Page 57 and 58: Section 4: Inspector of Record Best
Page 59 and 60: • Approved program flexes; • Ra
Page 61 and 62: 9. The IOR shall submit verified co
Page 63 and 64: • Log and record areas that by de
Page 65 and 66: • Inspections completed by the us
Page 67 and 68: Logging Inspection Requests 1. When
Page 69 and 70: Preconstruction Meetings A preconst
Page 71 and 72: • Explain code requirements for s
Page 73: Concluding Remarks An IOR needs to
Page 77 and 78: Owner The Owner is responsible for
Page 79 and 80: Inspections The TIO Program should
Page 81 and 82: The construction of hospitals in Ca
Page 83 and 84: Instruction Bulletins (IBs), prepar
Page 85 and 86: Changes will undoubtedly be require
Page 87 and 88: Proper execution of these and the o
Page 89 and 90: contingencies, that concur with def
Page 91 and 92: and help in determining the cause o
Page 93 and 94: have discovered that bids only cove
Page 95 and 96: Best Practice 7: Determine whether
Page 97 and 98: OSHPD believes the key to receiving
Page 99 and 100: the design assistance from the manu
Page 101 and 102: Permit Phase Best Practice 15: Keep
Page 103 and 104: Comment and Process Review The deci
Page 105 and 106: See Section 4 of this volume for a
Page 107 and 108: • OSHPD shall schedule a final st
Page 109 and 110: CPC CPR DD Deferred Submittals DSE
Page 111: (OSHPD Best Practices) Page 111 DRA
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