Best Practices for Project Management, Design, and Construction of ...
Best Practices for Project Management, Design, and Construction of ... Best Practices for Project Management, Design, and Construction of ...
Document all agreements made at the meeting and record who authorized them. Note if and what specifications were reviewed, who attended, and, in general, what was covered. This record can become a very useful tool should problems arise in the future. For example, the contractor and/or subcontractor needs to be aware of any special requirements, inspection requirements, OSHPD notifications, testing requirements, infection control requirements, notification requirements, shutdown procedures, submittal requirements, material samples, contact groups, emergency procedures, established travel paths inside and outside the building, material delivery procedures, and safety issues such as the need for egress maps during phased construction. OSHPD Interaction The IOR acts under the direction of the AOR or EOR. He or she represents the eyes and ears for various parties including the architect, structural engineer, AHJs, owners, and owners’ representatives. It is important that the IOR prepare documentation representing the various inspections conducted on an OSHPD project to give evidence of compliance and that inspections are conducted continuously. This allows the CO, DSE, FLSO, and RCO to observe the inspection process and to be assured that adequate and competent inspection is provided. OSHPD staff members ensure that inspections are adequately and competently conducted and documented on the hospital project. It is not the responsibility of OSHPD to provide the inspections. The IOR should be able to show an OSHPD representative the approved documents and the maintained record documents showing approved changes and a true representation of the project. The IOR should be able to show how inspections have been organized, discuss project progress, and describe any problems being faced in the field. Normally the IOR will perform a walk-through of the project with the OSHPD representative. If the OSHPD representative has any concerns at that time, the inspector shall note it and ensure that the appropriate parties are notified via a copy of the OSHPD field staff report. The responsibility for inspection resides with the project inspector; OSHPD only observes that the process is working and that adequate and competent inspection is provided. OSHPD representatives are also a valuable resource for the project inspector since they have a wealth of first-hand information regarding hospital construction practices and hence should be consulted as needed. OSHPD representatives encounter many problems as they visit various projects and could assist in preventing mistakes and advising the IOR. The IOR should use OSHPD visits to take advantage of the advice provided by its representatives. The project inspector shall contact the various OSHPD representatives for special reviews of work and needed visits. (OSHPD Best Practices) Page 72 DRAFT FINAL, Sept. 2011
Concluding Remarks An IOR needs to have good communication skills to minimize misunderstandings. By being consistent and providing organized documentation, an IOR can assist in keeping a project on schedule. There are no skills, however, that can replace a well-produced set of approved documents and a contractor willing to comply with them. But with foresight and a thorough understanding of the process, an IOR can pace the project, complete timely inspections, and provide notifications and documentation that will keep a project moving and ensure that it complies with the approved documents, making for a smoother close-out process. Section 5: Test Inspection and Observations (TIO) Best Practices: Background The 2011 Hospital Building Safety Board (HBSB) in cooperation with the Office of Statewide Health Planning and Development (OSHPD) have set out to update these “Best Practices” for the design, quality control, and construction of hospitals in the State. Although a TIO Program is required by law for all hospital building projects in California, the use and application of this recommended “Best Practice” is voluntary. It is intended to be a guideline used by design and construction professionals involved in new and remodel hospital building projects in California and is based on the provisions of the 2010 California Code of Regulations, Title 24, 7-141 Purpose The purpose of these ‘Best Practice’ guidelines is: • To increase collaboration, accountability, and cooperation among those design and constructions personnel responsible for new and remodel construction in California hospitals; • To provide assistance for the efficient development and implementation of the state-required Test, Inspection and Observation Program (TIO Program); • To clarify the roles and responsibilities of the parties involved with the design, inspections, testing, construction, and approval of hospital building projects in California; and • To better define the testing, inspection and observation requirements and the sequential milestones associated with projects through the course of the project development. (OSHPD Best Practices) Page 73 DRAFT FINAL, Sept. 2011
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Document all agreements made at the meeting <strong>and</strong> record who authorized them. Note if <strong>and</strong> what<br />
specifications were reviewed, who attended, <strong>and</strong>, in general, what was covered. This record can<br />
become a very useful tool should problems arise in the future. For example, the contractor <strong>and</strong>/or<br />
subcontractor needs to be aware <strong>of</strong> any special requirements, inspection requirements, OSHPD<br />
notifications, testing requirements, infection control requirements, notification requirements,<br />
shutdown procedures, submittal requirements, material samples, contact groups, emergency<br />
procedures, established travel paths inside <strong>and</strong> outside the building, material delivery<br />
procedures, <strong>and</strong> safety issues such as the need <strong>for</strong> egress maps during phased construction.<br />
OSHPD Interaction<br />
The IOR acts under the direction <strong>of</strong> the AOR or EOR. He or she represents the eyes <strong>and</strong> ears <strong>for</strong><br />
various parties including the architect, structural engineer, AHJs, owners, <strong>and</strong> owners’<br />
representatives.<br />
It is important that the IOR prepare documentation representing the various inspections<br />
conducted on an OSHPD project to give evidence <strong>of</strong> compliance <strong>and</strong> that inspections are<br />
conducted continuously. This allows the CO, DSE, FLSO, <strong>and</strong> RCO to observe the inspection<br />
process <strong>and</strong> to be assured that adequate <strong>and</strong> competent inspection is provided.<br />
OSHPD staff members ensure that inspections are adequately <strong>and</strong> competently conducted <strong>and</strong><br />
documented on the hospital project. It is not the responsibility <strong>of</strong> OSHPD to provide the<br />
inspections.<br />
The IOR should be able to show an OSHPD representative the approved documents <strong>and</strong> the<br />
maintained record documents showing approved changes <strong>and</strong> a true representation <strong>of</strong> the<br />
project. The IOR should be able to show how inspections have been organized, discuss project<br />
progress, <strong>and</strong> describe any problems being faced in the field.<br />
Normally the IOR will per<strong>for</strong>m a walk-through <strong>of</strong> the project with the OSHPD representative. If the<br />
OSHPD representative has any concerns at that time, the inspector shall note it <strong>and</strong> ensure that<br />
the appropriate parties are notified via a copy <strong>of</strong> the OSHPD field staff report. The responsibility<br />
<strong>for</strong> inspection resides with the project inspector; OSHPD only observes that the process is<br />
working <strong>and</strong> that adequate <strong>and</strong> competent inspection is provided.<br />
OSHPD representatives are also a valuable resource <strong>for</strong> the project inspector since they have a<br />
wealth <strong>of</strong> first-h<strong>and</strong> in<strong>for</strong>mation regarding hospital construction practices <strong>and</strong> hence should be<br />
consulted as needed. OSHPD representatives encounter many problems as they visit various<br />
projects <strong>and</strong> could assist in preventing mistakes <strong>and</strong> advising the IOR. The IOR should use<br />
OSHPD visits to take advantage <strong>of</strong> the advice provided by its representatives.<br />
The project inspector shall contact the various OSHPD representatives <strong>for</strong> special reviews <strong>of</strong><br />
work <strong>and</strong> needed visits.<br />
(OSHPD <strong>Best</strong> <strong>Practices</strong>) Page 72 DRAFT FINAL, Sept. 2011
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