Best Practices for Project Management, Design, and Construction of ...

who is second in charge in case the contractor’s safety representative is absent. These
individuals are responsible for maintaining safe conditions at the job site for the workers,
authorized visitors, and others who have a right to be on site, including the architect,
consultants, AHJs, and the IOR.
Checklists
Many books written on the subject of project inspection and administration of inspections include
checklists. One such book is the Construction Inspection Manual. Many checklists have been
developed. As discussed in Section 5 of this volume, the TIO Program is a basic checklist of tests,
inspections, and observation requirements. It is described in Title 24, Part 1, Chapter 7, Section
7-141 and illustrated by example and instruction in CAN 1-7-141(d)–(i). The TIO Program can be
used as a guide for testing requirements and special inspections.
The most complete checklist of what needs to be verified and inspected would be the approved
documents and the information contained therein. The building codes and standards are also
applicable.
OSHPD has available a standard fire and life safety checklist on their Website and
comprehensive checklists can be purchased from a variety of sources. Specific checklists are not
provided here because of the numerous items needed to be comprehensive and because the
checklist would vary from project to project.
Coordination Concerns
Coordinating the work is usually the responsibility of the contractor. However, successful
coordination requires all parties to communicate with each other so that construction can proceed
in an orderly manner. Although verbal communication is used extensively, scheduling and legal
procedures required during construction are best served by written correspondence, with proper
distribution of copies to all concerned parties including the owner’s representative.
In addition to work coordination, various notifications and compliance with hospital facility
in-house requirements must be met. These notices and compliances should be approved by the
owner’s representative. Because lives are at stake in the hospital, procedures for notifications,
barriers, infection control, and life and safety issues concerning the hospital need to be
communicated to all parties of the construction group, AHJs, AOR, EOR, etc. The best times to
review these issues are during preconstruction meetings. These should be held prior to every
phase of construction or when a new group begins construction.
The IOR needs to have continuous knowledge of the construction progress and schedule and
should be aware of how the work affects the operations of the hospital. Though the IOR may not
be directly responsible for the execution of notifications and infection control practices, he or she
should be aware when procedures are not followed or forgotten and notify the appropriate
personnel.
(OSHPD Best Practices) Page 68 DRAFT FINAL, Sept. 2011