Best Practices for Project Management, Design, and Construction of ...

Logging Inspection Requests
1. When an inspection request is received, it should be date-stamped and initialed by the
IOR.
2. The IOR keeps the original inspection request in a binder with a log showing the request,
date received, date inspection requested, date executed, trade requesting, and approval
or rejection. After updating the log, the IOR shall make a copy and post it outside the IOR’s
or contractor’s office for subcontractors and contractors to view.
3. After completing the inspection and filling out the form, the IOR makes a copy of the
original and places it in the outgoing mail. If an inspection is rejected, a copy of the
rejection should be given to the contractor in person or by fax. The original is retained by
the IOR in the binder.
Other Project-Related Duties
Other duties of the IOR include the following:
• Attend preconstruction meetings.
• Sign pay applications and review percentages of work complete.
• Attend various meetings as required.
• Effectively communicate with contractor, OSHPD, the Structural Engineer of Record
(SEOR), the AOR, and owners.
• Keep in contact with the AHJs and notify them about all phases of the work and meetings
that may require their presence at the site. Keep ahead of the work being performed so as
to anticipate required inspections that might tend to interfere with the progress of the
construction.
• Do not assume responsibility for any safety procedures. Should hazards be observed,
report conditions to the contractor, record them, and give a copy to the owner, architect,
and contractor. If an emergency situation arises, contact the owner and governing
authorities.
• Do not stop the work. The IOR is not a safety engineer or a safety inspector. Job-site
safety measures and procedures are the sole responsibility of the contractor and are
normally so specified in the Contract Documents. Many safety aspects of a project under
construction involve the adequacy of shoring in trenches or scaffolding or false work,
which cannot be easily determined without an engineering analysis of size and placement
of support members. The IOR should find out who the contractor has designated as its site
safety engineer or representative-in-charge of site safety. Also, the IOR should determine
(OSHPD Best Practices) Page 67 DRAFT FINAL, Sept. 2011