Best Practices for Project Management, Design, and Construction of ...

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Chronological Record Keep a chronological record of the following: • All inspections performed, including special inspections, geotechnical inspections, those done by system certifiers, verifications, observations by design professionals, project walk-throughs, and all project-related inspections; violations noted and how notifications were presented: o when notifying the contractor of noncomplying work use reasonable judgment and verbal notification when appropriate; when the contractor does not take immediate and appropriate action the IOR must comply with Title 24, Part 1, Chapter 7, Section 7-145(b) of the CBSC; • Always document when and how notifications have been given (even when initial verbal notification has been given); • All requests and notifications for the following: o o o o o o o o o o o o o o o clarifications, interpretations, Amended Construction Documents, Deferred Approval Documents Inspection requests, Noncomplying work, Notifications given to the contractor, Discussions and agreements made, comments made by AHJs and/or needed corrections, memos of concerns, and inquiries to the AOR for document interpretations; Incidents affecting the hospital systems or accidents related to the project; Schedule impacts; Manpower; Weather; Any deficiencies in materials and installations; Any direction given by the AOR and associated design professionals; All photos taken for progress identification and problem documentation. (OSHPD Best Practices) Page 62 DRAFT FINAL, Sept. 2011
• Log and record areas that by definition of (not materially alter) have added or modified the drawing and/or specifications for OSHPD review upon visits • Log and record the areas where Standard Details have been incorporated for OSHPD review upon visits • Provide courtesy notices to the contractor, design professionals concerned of deficiencies observed prior to requests for inspections being requested. • The IOR may serve as a special inspector when approved in the TIO Program. (See Section 5 of this volume for additional information on special inspections.) The IOR is responsible for assuring that all areas requiring special inspections are inspected and accepted by special inspectors. The IOR shall maintain on the job a file containing daily field reports for all special inspections. Plans and Specifications The IOR should have in his or her possession the following to safeguard the public by verifying that the hospital building(s) is constructed in accordance with the approved documents: • approved drawings and specifications; • all documents relating to changes, amended documents, deferred submittals, and Requests for Information (RFIs) for clarification of construction documents; and • the related building codes and standards as indicated by CAN 1 and the approved documents. The IOR shall maintain a record set of the approved documents: • The record set shall be a true representative of the work in place. • Realize that approved shop drawings are not Contract Documents. They serve to clarify or show more detail, but the approved drawings and specifications prevail if there is a conflict. • Deferred submittals require additional monitoring by the IOR for approval from OSHPD and incorporation into the approved documents. • Project specifications are maintained and must be updated with the changes that occur to the same extent that the drawings are updated through clarifications, and RFIs. (OSHPD Best Practices) Page 63 DRAFT FINAL, Sept. 2011
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[On inside Title Page: Many of the
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• Part 1 of Title 24 is the Calif
Page 5 and 6:
Rapid Review Unit The Rapid Review
Page 7 and 8:
Section 2: Geologic Hazards Investi
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equested, CGS will review the suppl
Page 11 and 12: under OSHPD regulations. Please see
Page 13 and 14: Another approach to creating better
Page 15 and 16: create confusion. The discipline ha
Page 17 and 18: applicable phasing must be clearly
Page 19 and 20: addresses, and project Websites, ma
Page 21 and 22: • Plumbing fixture counts for pub
Page 23 and 24: (OSHPD Best Practices) Page 23 DRAF
Page 25 and 26: • Treatment of listed floor slab
Page 27 and 28: • References to the prescriptive
Page 29 and 30: Provisions of California Fire Code
Page 31 and 32: Existing Special Conditions The sam
Page 33 and 34: Enlarged Drawings Provide enlarged
Page 35 and 36: 3.6 Door Schedule Purpose The door
Page 37 and 38: Existing or Special Conditions Exis
Page 39 and 40: approved “shake table testing.”
Page 41 and 42: Drawing Content Equipment may inclu
Page 43 and 44: Drawing Content For details that pr
Page 45 and 46: Details that provide information on
Page 47 and 48: Early in the design process, it is
Page 49 and 50: • Identify any equipment that req
Page 51 and 52: • Identify any equipment that req
Page 53 and 54: Several drawings contain essential
Page 55 and 56: o o o o o o o o Floor Plan - Lighti
Page 57 and 58: Section 4: Inspector of Record Best
Page 59 and 60: • Approved program flexes; • Ra
Page 61: 9. The IOR shall submit verified co
Page 65 and 66: • Inspections completed by the us
Page 67 and 68: Logging Inspection Requests 1. When
Page 69 and 70: Preconstruction Meetings A preconst
Page 71 and 72: • Explain code requirements for s
Page 73 and 74: Concluding Remarks An IOR needs to
Page 75 and 76: Although including the TIO Program
Page 77 and 78: Owner The Owner is responsible for
Page 79 and 80: Inspections The TIO Program should
Page 81 and 82: The construction of hospitals in Ca
Page 83 and 84: Instruction Bulletins (IBs), prepar
Page 85 and 86: Changes will undoubtedly be require
Page 87 and 88: Proper execution of these and the o
Page 89 and 90: contingencies, that concur with def
Page 91 and 92: and help in determining the cause o
Page 93 and 94: have discovered that bids only cove
Page 95 and 96: Best Practice 7: Determine whether
Page 97 and 98: OSHPD believes the key to receiving
Page 99 and 100: the design assistance from the manu
Page 101 and 102: Permit Phase Best Practice 15: Keep
Page 103 and 104: Comment and Process Review The deci
Page 105 and 106: See Section 4 of this volume for a
Page 107 and 108: • OSHPD shall schedule a final st
Page 109 and 110: CPC CPR DD Deferred Submittals DSE
Page 111: (OSHPD Best Practices) Page 111 DRA
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