Best Practices for Project Management, Design, and Construction of ...

Chronological Record
Keep a chronological record of the following:
• All inspections performed, including special inspections, geotechnical inspections, those
done by system certifiers, verifications, observations by design professionals, project
walk-throughs, and all project-related inspections; violations noted and how notifications
were presented:
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when notifying the contractor of noncomplying work use reasonable judgment and
verbal notification when appropriate; when the contractor does not take immediate
and appropriate action the IOR must comply with Title 24, Part 1, Chapter 7,
Section 7-145(b) of the CBSC;
• Always document when and how notifications have been given (even when initial verbal
notification has been given);
• All requests and notifications for the following:
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clarifications,
interpretations,
Amended Construction Documents,
Deferred Approval Documents
Inspection requests,
Noncomplying work,
Notifications given to the contractor,
Discussions and agreements made, comments made by AHJs and/or needed
corrections, memos of concerns, and inquiries to the AOR for document
interpretations;
Incidents affecting the hospital systems or accidents related to the project;
Schedule impacts;
Manpower;
Weather;
Any deficiencies in materials and installations;
Any direction given by the AOR and associated design professionals;
All photos taken for progress identification and problem documentation.
(OSHPD Best Practices) Page 62 DRAFT FINAL, Sept. 2011