Best Practices for Project Management, Design, and Construction of ...

9. The IOR shall submit verified compliance reports (Form OSH-FD-123) as stated in the
approved TIO Program. Note that a verified compliance report must always be submitted at the
completion of the work. The IOR as well as the AOR or EOR should monitor the status of all post
approval items and confirm compliance of approved construction changes in the field. The IOR is
required to have approved documents at hand. Note that shop drawings that need to be approved
by OSHPD but are not approved as a deferred submittal shall not be used by the IOR to conduct
inspections of the work. However, the contractor may use them to facilitate the work. Unapproved
shop drawings shall not be used to clarify
10. The IOR should verify that all shop drawings, samples, and other submittals meet the Contract
Documents requirements and are approved by the appropriate design professional before
incorporation into the work. Responsibility shall rest with the AOR.
Documentation and Processing “Materially Alter” Items
The 2010 California Administrative Code, Chapter 7, defines “Materially Alter” (as applied to
construction projects or approved construction documents) as any change, alteration or
modification, as determined by OSHPD, that alters the scope of a project, causes the project to be
in noncompliance with the California Building Standards Code, or causes an unreasonable risk to
the health and safety of patients, staff or the public. Only changes that materially alter the work
shall be submitted to OSHPD as an Amended Construction Document for review and approval.
Code Application Notice 2-107.4 (effective January 1, 2011) defines the types of changes to the
approved construction documents that do not materially alter the work during construction and
therefore are not subject to OSHPD review. The IOR’s record set of approved documents is
utilized to monitor, record, and provide for OSHPD observation of items that qualify as “does not
materially alter” the work. The design professional shall determine what qualifies and what does
not. A Request for Information (RFI) form is normally used to initiate the determination. A
suggested process included in the RFI would be a checkbox area that indicates:
• No amended document required
• Amended document required
• Does not materially alter work
A separate log should be maintained showing all items approved by the design professional as
materially altering. A simple log showing sequential numbering, RFI number, item description,
and a block showing it was posted would be effective.
The record set should indicate areas that qualify as a “does not materially alter” item, by clouding
the area, adding the abbreviation DNMA, the log number, and RFI number.
Additional Duties
There are numerous other duties that can fall under the IOR’s purview. This section outlines those
that may be included as appropriate.
(OSHPD Best Practices) Page 61 DRAFT FINAL, Sept. 2011