Best Practices for Project Management, Design, and Construction of ...

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Section 3: Plan Design and Review Best Practices 3.0 Introduction Hospitals by their nature are large, complex buildings and hence so are the construction projects to build them. Before any construction can commence, the Office of Statewide Health Planning and Development (OSHPD) must review and approve the various construction documents. Projects under $500,000 in construction cost comprise the majority of project plans reviewed by OSHPD. Often construction documents prepared for these projects are produced by architects and engineers who may have limited experience in healthcare design. Submitting consistently formatted construction documents, applying quality review checklists, and following "Best Practices" in the construction phase all have the potential to improve and accelerate plan review and construction activities. Clearly prepared construction documents will also facilitate the general contractor's ability to efficiently construct projects. The design team should meet with OSHPD staff as needed during predesign and design phases to review and confirm design issues Although OSHPD cannot mandate the organization and style of construction documents, the guidelines outlined in this chapter should provide a consistent approach for preparation of construction documents that will facilitate the plan check review process. These guidelines represent minimum requirements; licensed design professionals and hospital representatives may want to go above and beyond the guidelines presented here. Keep in mind that the "Best Practices" outlined in this chapter are only general guidelines meant to serve as a reference tool. They are to be used in conjunction with the contract documents and do not, in any way, supersede or alter specific requirements of the project contract, drawings, specifications, and enforceable codes. 3.1 Role of the Registered Design Professional The Health and Safety Code and the California Administrative Code states that “all construction documents or reports…shall be prepared under the architect or engineer in responsible charge.” As much as the California Architects’ Practice Act mandates architectural services to be provided under the “responsible control” of the licensed Architect exercising due “standard of care,” the preparation of documents for complex buildings like hospitals, mandates a high level of responsibility over the content and design captured in the construction documents. For large hospital projects, much of the actual work may in fact be delegated to other design professionals. Regardless of how the work is proportioned out, all work remains the responsibility of the Registered Design Professional for the project. Although there may be some specific projects that are exclusive of architectural or structural work, which may be completed by other California registered engineers, it is important that the Architect understand when this applies (OSHPD Best Practices) Page 10 DRAFT FINAL, Sept. 2011
under OSHPD regulations. Please see Section 7-115 of the California Administrative Code (CAC) for further information. OSHPD submittals, including all drawings, specifications and other design and administration documents are required to be stamped and signed by the Registered Design Professional. The CAC states that “all construction documents shall be signed and stamped prior to issuance of a building permit.” It is generally best practice to stamp and sign all documents that are formally submitted to OSHPD as demonstration that the Registered Design Professional has exercised their responsible charge as required. Working with the Authority Having Jurisdiction The Registered Design Professional is responsible for ensuring that the project conforms to the local jurisdiction requirements as well as those enforced by OSHPD. Many jurisdictions have documents that supplement the requirements of the CBSC and in many of these cases the requirements are more restrictive. It is the Registered Design Professional’s responsibility to be knowledgeable of the unique requirements of the local jurisdiction. OSHPD should not be expected to coordinate the requirements of the local jurisdiction for the project. OSHPD relies on the Registered Design Professional to coordinate the local requirements with the project, in particular, any zoning and/or unique building code requirements imposed by a local jurisdiction need to be coordinated with the local agency. With a new building project especially, the site work will fall under the jurisdiction of the local agency. However, OSHPD will claim jurisdiction over the site fire water line as well as other jointly-reviewed features and will ensure that there is a code-compliant path of travel to the public way at the property line and compliance with accessible parking requirements. In addition to the local jurisdiction and OSHPD, many other agencies approve or permit a hospital project. OSHPD is the building permitting agency. The California Department of Public Health licenses these facilities and enforces codes that may differ from OSHPD’s in some cases. For example, cafeterias require the local health department’s permitting; the use of a grease interceptor will require the review of the local water pollution agency; a storm water prevention plan might need to be filed; and an emergency generator or boiler might trigger an air quality review. This list is not comprehensive. The Registered Design Professional ultimately takes full responsibility for working with the appropriate agencies. To avoid delays, the Registered Design Professional must ensure that all appropriate approvals are obtained prior to a final permit being granted by OSHPD. • City Public Works Standard Details for Public Streets, Sidewalks and Curbs • City or Regional District for Sewer and Water Connections • City Fire Department or Fire District Requirements for Fire Hydrant and Connection Locations • City Planning Landscaping Requirements for Public Rights-of-Way • County Health Department for Food Service Facilities Operations • County Health Department for Radiation Protection Requirements (OSHPD Best Practices) Page 11 DRAFT FINAL, Sept. 2011
Page 1 and 2: [On inside Title Page: Many of the
Page 3 and 4: • Part 1 of Title 24 is the Calif
Page 5 and 6: Rapid Review Unit The Rapid Review
Page 7 and 8: Section 2: Geologic Hazards Investi
Page 9: equested, CGS will review the suppl
Page 13 and 14: Another approach to creating better
Page 15 and 16: create confusion. The discipline ha
Page 17 and 18: applicable phasing must be clearly
Page 19 and 20: addresses, and project Websites, ma
Page 21 and 22: • Plumbing fixture counts for pub
Page 23 and 24: (OSHPD Best Practices) Page 23 DRAF
Page 25 and 26: • Treatment of listed floor slab
Page 27 and 28: • References to the prescriptive
Page 29 and 30: Provisions of California Fire Code
Page 31 and 32: Existing Special Conditions The sam
Page 33 and 34: Enlarged Drawings Provide enlarged
Page 35 and 36: 3.6 Door Schedule Purpose The door
Page 37 and 38: Existing or Special Conditions Exis
Page 39 and 40: approved “shake table testing.”
Page 41 and 42: Drawing Content Equipment may inclu
Page 43 and 44: Drawing Content For details that pr
Page 45 and 46: Details that provide information on
Page 47 and 48: Early in the design process, it is
Page 49 and 50: • Identify any equipment that req
Page 51 and 52: • Identify any equipment that req
Page 53 and 54: Several drawings contain essential
Page 55 and 56: o o o o o o o o Floor Plan - Lighti
Page 57 and 58: Section 4: Inspector of Record Best
Page 59 and 60: • Approved program flexes; • Ra
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9. The IOR shall submit verified co
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• Log and record areas that by de
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• Inspections completed by the us
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Logging Inspection Requests 1. When
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Preconstruction Meetings A preconst
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• Explain code requirements for s
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Concluding Remarks An IOR needs to
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Although including the TIO Program
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Owner The Owner is responsible for
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Inspections The TIO Program should
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The construction of hospitals in Ca
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Instruction Bulletins (IBs), prepar
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Changes will undoubtedly be require
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Proper execution of these and the o
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contingencies, that concur with def
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and help in determining the cause o
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have discovered that bids only cove
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Best Practice 7: Determine whether
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OSHPD believes the key to receiving
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the design assistance from the manu
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Permit Phase Best Practice 15: Keep
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Comment and Process Review The deci
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See Section 4 of this volume for a
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• OSHPD shall schedule a final st
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CPC CPR DD Deferred Submittals DSE
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(OSHPD Best Practices) Page 111 DRA
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