Best Practices for Project Management, Design, and Construction of ...

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assume responsibility for managing and anticipating some of these changes and incorporate flexibility into the design and construction schedules to mitigate ACDs. Best Practice 23: Ensure that your architects and contractors are ready for OSHPD field staff visits Each OSHPD field staff member has a large geographical territory to cover with numerous hospitals to visit. Scheduling field staff visits well in advance of the need for an on-site visit is the norm; however, the trip will be wasted and the construction will face costly delays if the contractor and design team are not properly prepared for the visit. Ensure that your project team understands its responsibility and the ramifications of not being prepared. Typically, the IOR schedules OSHPD staff visits. A hospital representative, who understands the project and has the ability to keep the hospital leadership up to date on the project, should be a participant in these meetings. Close-Out Phase Best Practice 24: Be prepared for the final OSHPD review OSHPD field staff must approve the work before issuing a certificate of occupancy for the construction. Ensure that the observation will be successful by making certain that the work is ready for the review and that all required verified reports, testing and inspection reports, and ACDs have been approved before the final inspection. Best Practice 25: Do not attempt to use any building or equipment or provide any service until the building is approved by OSHPD for a certification of occupancy The hospital has no right to use the finished work until OSHPD has issued the certificate of occupancy. Normally use is restricted until Licensing & Certification has licensed the construction or equipment for use following the receipt of the certificate of occupancy. Best Practice 26: Ensure the project is closed with compliance Approval by OSHPD is often assumed to be the end of the journey. Before OSHPD will log a project as being Closed With Compliance (CLSD) the following needs to occur: (OSHPD Best Practices) Page 106 DRAFT FINAL, Sept. 2011
• OSHPD shall schedule a final state agency inspection of the work subsequent to the receipt of the responsible architect or engineer’s statement that the contract is performed or substantially performed. • The final approval of the construction shall be issued by OSHPD when: o All work has been completed in accordance with the approved plans and specifications, o The required verified compliance reports and test and inspection reports have been filed with OSHPD, and o All remaining fees have been paid to OSHPD. • Final approval shall be confirmed by a letter sent to the Department of Health Services with a copy to the applicant. The letter shall state that the work has been constructed in accordance with CBSC, Title 24, California Code of Regulations. • Upon completion of the project, all copies of construction procedure records as required by Section 7-145(a)6 shall be transmitted to OSHPD. These shall include final verified reports by the AOR, various EORs (e.g., Electrical, Mechanical, and Structural), the IOR, and the contractor as well as written notice from the hospital asking that the project be closed and certification of the final construction cost and cost of radiology equipment installed. Projects are classified as Closed Without Compliance (CLWC) typically for two reasons: o Work was abandoned after it began. o The closing paperwork was not properly filed. Projects that are logged into the OSHPD database as CLWC do not disappear with the passage of time. They require resolution of the conditions that resulted in the assigned status. Future work may be severely impacted by the existence of CLWC projects when the new projects have to rely on conditions that were created under the CLWC project. The CLWC status can be cleared retroactively but often with great effort. (OSHPD Best Practices) Page 107 DRAFT FINAL, Sept. 2011
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[On inside Title Page: Many of the
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• Part 1 of Title 24 is the Calif
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Rapid Review Unit The Rapid Review
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Section 2: Geologic Hazards Investi
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equested, CGS will review the suppl
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under OSHPD regulations. Please see
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Another approach to creating better
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create confusion. The discipline ha
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applicable phasing must be clearly
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addresses, and project Websites, ma
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• Plumbing fixture counts for pub
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(OSHPD Best Practices) Page 23 DRAF
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• Treatment of listed floor slab
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• References to the prescriptive
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Provisions of California Fire Code
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Existing Special Conditions The sam
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Enlarged Drawings Provide enlarged
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3.6 Door Schedule Purpose The door
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Existing or Special Conditions Exis
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approved “shake table testing.”
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Drawing Content Equipment may inclu
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Drawing Content For details that pr
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Details that provide information on
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Early in the design process, it is
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• Identify any equipment that req
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• Identify any equipment that req
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Several drawings contain essential
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Page 61 and 62: 9. The IOR shall submit verified co
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Page 73 and 74: Concluding Remarks An IOR needs to
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