ioda african championship 2008 notice of race - International ...

IODA AFRICAN CHAMPIONSHIP 2008
Grand Baie, MAURITIUS
9 – 17 August 2008
1. VENUE
NOTICE OF RACE
The 2008 IODA African Championship will be held from August 9th through 17th 2008 in Grand
Baie, Mauritius. The racing area will be in the bay itself and the shore venue will be the Grand
Baie Yacht Club. Attachment 1 shows the shore venue and racing area.
2. ORGANIZING AUTHORITY
The Championship is organized by the Mauritius Yachting Association in conjunction with the
Grand Baie Yacht Club under the authority of the International Optimist Dinghy Association
(IODA).
3. LANGUAGE
4. RULES
English shall be the Official Language for the Championship.
4.1 The Championship shall be sailed under the following rules:
a. The 2005 - 2008 ISAF Racing Rules of Sailing (RRS);
b. The current Class Rules and Conditions of the IODA;
c. The final Notice of Race;
d. The Sailing Instructions (SI) and their amendments;
e. The Supplementary Sailing Instructions (SSI) and their amendments;
4.2 The prescriptions of the Mauritius Yachting Association will not apply.
4.3 The event is designated Category A, ISAF Regulation 20; All competitors may be required to
display advertising of the event sponsors on each side of the hull in accordance with ISAF
Regulation 20.3(d)(i).
4.4 Sailing Instructions will be available at registration.
4.5 Boats shall “conspicuously display a red flag” according to the second sentence of RRS 61.1(a).
(Amends RRS 61.1(a)(2)) A boat required to display a flag shall do so until she is no longer
racing and shall inform a Race Committee finish boat of the boat being protested immediately
after finishing. (Amends RRS 61.1(a), third sentence)
4.6 Tanzania is authorized to enter the Championship according to the letter from ISAF dated July
16 2008. (RRS 86.2)
5. INTERNATIONAL JURY
An international Jury will be constituted in accordance with RRS Appendix N. Decisions of the
International Jury are final and not subject to appeal as provided in RRS 70.4.
6. ELIGIBILITY
6.1 Competitors shall comply with the ISAF Eligibility Code, Regulation 19 and with the Conditions
for IODA Continental Championships.
6.2 Entries are limited to 64 sailors born in 1993 or later. Subject to this limit each African member
of IODA may enter a team of seven sailors with a maximum of 5 being of the same gender.
Countries geographically partly in Africa but politically in Europe shall be considered to be
African in respect of sailors resident in Africa.
6.3 Mauritius, as the host country, and South Africa may enter up to 14 sailors with a maximum of
10 being of the same gender.
6.4 If by 1 May, 2008 the number of sailors entered with deposits is less than 60, the remaining
places will be allocated by the IODA Executive Committee to non African countries in the order
in which they were requested. These places must be confirmed by registration and payment
before 1 June 2008.
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IODA AFRICAN CHAMPIONSHIP 2008
Grand Baie, MAURITIUS
9 – 17 August 2008
6.5 Each team shall be accompanied by a Team Leader and may be accompanied by other two
adults.
6.6 Competitors shall be either national or bona fide residents of the country they represent,
unless otherwise agreed by the IODA Executive Committee. A competitor who has represented
one country at an IODA World or Continental Championship shall not represent another member
country except in cases of alteration of residence, which cases shall be approved by the IODA
Executive Committee.
6.6 Attention is drawn to ISAF Regulations relative to the ISAF World Youth Championship (change
of nationality).
7. FORMAT OF THE CHAMPIONSHIP
7.1 The IODA African Championship is made up of two events:
a. The OPTIMIST INDIVIDUAL AFRICAN CHAMPIONSHIP (IAC);
b. The OPTIMIST TEAM RACING AFRICAN CHAMPIONSHIP (TRAC).
7.2 For the IAC the entire fleet will race in one group. No more than four races will be sailed on
any day.
7.3 For the TRAC:
a. After the first 5 races sailed in the IAC the total points of the 4 sailors with the best cumulative
results from each country will be added to give a total score for each country. The total points
of the following 4 sailors of South Africa and Mauritius will be added to give a total score for
their second team.
b. In the event of less than 5 races being complete before the day of the team racing, the total
scores will be based on the number of races that have been completed.
c. The team scores mentioned above will be according to the results available at 2000 on the day
before the TRAC regardless of protests or requests for redress not yet decided.
d. The team racing event will be held for up to 16 teams from countries represented by at least
four sailors. The grid will be drawn according to the cumulative results of each four sailors as
described on 7.3.a through 7.3.c. If a qualifying country decides not to enter a team to
compete, it shall inform the Race Committee.
e. Teams will be comprised of 5 sailors of which 4 will sail in each race. Composition of teams is
at the discretion of the qualifying country.
f. The format for the Team Racing African Championship will be described in the Supplementary
Sailing Instructions.
8. PROGRAM
Saturday, August 9 Official Arrival Day.
Official accommodation available from 12:30
Registration and Measurement.
Sunday, August 10 Registration and Measurement.
Team Leader’s meeting.
Practice race.
Opening Ceremony.
Monday, August 11 Optimist Individual African Championship, races.
Tuesday, August 12 Optimist Individual African Championship, races.
Wednesday, August 13 Optimist Team Racing African Championship.
Thursday, August 14 Spare Day.
Friday, August 15 Optimist Individual African Championship, races.
Saturday, August 16 Optimist Individual African Championship, races.
Prize giving and Closing Ceremony.
Sunday, August 17 Official Departure Day.
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9. SCORING
IODA AFRICAN CHAMPIONSHIP 2008
Grand Baie, MAURITIUS
9 – 17 August 2008
9.1 For the IAC competition the series shall consist of up to 12 races, of which 5 must be
completed to constitute a Championship.
9.2 Each boat’s total score will be the sum of her scores for all races except that when 12 races
have been completed, her two worst scores shall be excluded or if only 4 or more but less than
12 races have been completed, her single worst score shall be excluded.
9.3 The scoring system for the TRAC will be described in the Supplementary Sailing Instructions.
Appendix D will apply.
10. SAFETY
10.1 Adequate personal buoyancy shall be worn at all times while afloat. Wet suits and dry suits do
not constitute adequate personal buoyancy. If the buoyancy device is of an inflatable type, it
shall be inflated at all times while afloat. This changes RRS 40.
10.2 Each boat shall have on board a paddle securely attached to the hull by a lanyard or elastic
cord (CR 4.3.c). The blade surface of such paddle shall not be less than 0.025 square meters.
Each competitor shall carry a whistle securely attached to the personal buoyancy device (CR
4.2.a). Competitors not complying with this instruction will be attributed a penalty of 5 points
for each race of the day on which they have failed to observe this instruction.
11. SUPPORT BOATS
11.1 Team support boats shall be used according to the following conditions:
a. Each boat shall display flags bearing the three letter national codes of the supported countries,
which will be supplied by the Organizing Committee.
b. From August 9th, boats shall be shared by coaches of at least two different countries as decided
by the Organizing Committee. No more than one person from each team shall be on the water
in the boat at the same time.
c. All support boats shall comply with the rules established by the Organizing Committee.
d. Consumables will be paid by the teams renting the support boat.
11.2 Team support boats to be used during the Regatta (August 9th to 16th) are available from the
organizers at:
i. USD 50 per covered pirogue per day including fuel
ii. USD 150 per ski boat per day including fuel
11.3 Reservations of support boats shall be made before May 1st 2008 (reservation forms available at
http://www.gbyc.info/site/) accompanied by a first payment of 50% of the total value
(according to the option chosen). The remaining 50% will be charged on site at registration.
Availability of support boats is not guaranteed for reservations and/or payments after 1st May
2008.
11.4 No damage deposit will be charged at registration as the boats are rented with their
skippers/owners.
11.5 It is possible to rent a boat to be used during pre-Regatta days (from August 4th to August 8th) at
the same price mentioned in 11.2. A first payment of 50% of the total pre-Regatta fee is due
May 1st 2008 to guarantee availability. The remaining 50% will be charged on site when
chartering the boat. Allocation of early arrival support boats will be made in order of arrival.
12. SPECTATOR BOATS
A spectator boat will be available free of charge on regatta days.
13. MEASUREMENT
13.1 Competitors are allowed to use only one hull, dagger board, rudder (with tiller and extension),
mast, boom, sprit and sail during the Regatta. These parts of the equipment will be
scrutineered and may be measured by the Measurement Sub-Committee according to the
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IODA AFRICAN CHAMPIONSHIP 2008
Grand Baie, MAURITIUS
9 – 17 August 2008
Measurement Regulations, and approved by this sub Committee to be complying with the Class
Rules.
13.2 Substitution of damaged equipment may be permitted providing that:
a. The damaged equipment has been checked by the Measurement Sub-Committee;
b. The substituting equipment is presented for measurement to the Measurement Sub-Committee
after the end of the day’s racing.
c. Such substitution is subject to the approval of the Race Committee given retrospectively.
13.3 Boats chartered through the Organization may carry national letters or sail numbers in
contravention of the Class Rules. The national letters to be carried shall be those of the
country entering the chartered boat, and the number shall consist of the number of digits
equal to the most recently issued sail number in that country.
13.4 Competitors are only allowed to compete in the championship in boats correctly registered in
the country of the competitor or in Praga Marine charter boats officially chartered for the
championship through the Organizing Committee.
13.5 Hulls officially chartered through the organisers shall be supplied with a Registration Book but
are exempt from complying with Class Rule 2.4.3 (b) and (c).
13.6 Sails measuring to the maximum limits during the measurement days may be re-measured on
the spare day.
13.7 Sails to be used during the event shall have been measured before scrutineering at the event.
14. LIABILITY
14.1 Participants compete entirely at their own risk and responsibility. See RRS 4, Decision to Race.
14.2 The Organizing Authority and any other party involved in the organization of the Championship
accept no liability whatsoever for any injury, damage, loss or claim, whether personal or
material, incurred by or inflicted to participants before, during or after the Championship.
14.3 All competitors and support Staff will be required to execute liability waiver.
15. INSURANCE
Each competitor shall be insured with valid third party liability insurance with a minimum cover
of USD 300.000,00 per event or the equivalent. Teams unable to do so may contract the
insurance through the Organization. Estimated cost USD 22 per sailor/boat as a maximum.
16. ENTRY FEES
16.1 Entry fee including accommodation and all meals, between official Arrival Day (August 9th 2008)
and Official Departure Day (August 17th 2008) (8 nights and 23 meals) will be USD 600 per sailor
and USD 700 per adult (maximum three). See 16.4 for further details.
16.2 Fees Payable:
a. 50% of the Optimist charter fee must be received by Bank Draft or Wire Transfer by February
1st 2008.
b. 50% of the entry and support boat fees and the remaining 50% of the Optimist charter fee must
be received by Bank Draft or Wire Transfer by May 1st 2008.
c. The balance of the entry fees must be received by July 1st 2008.
d. The balance of the support boat charter fees will be charged at registration on August 9th 2008.
16.3 A surcharge of 20% will be charged to all late entries. All late entries include payments for
charter boats, support boats and/or entry fees received after the first or second payment
deadlines.
16.4 Payment instructions:
a. Transferences in Euros
ING Belgium NV/Sa (formerly, Bank Bruxelles Lambert s.a)
Avenue Marnix 24,
1000 Brussels
S.W.I.F.T. address: BBRUBEBB
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IODA AFRICAN CHAMPIONSHIP 2008
Grand Baie, MAURITIUS
9 – 17 August 2008
A/C No 301-0102659-17 003
IBAN No. BE61301010265917
For account: Investec Bank (Mauritius) Limited – IVESMUMU (in SWIFT Field 57A)
For further credit to “Mauritius Yachting Association – Acc. No. 0173-173015” (in SWIFT Field
59)
b. Transferences in USD
Wachovia Bank, NA
New York International Branch
New York, NY10038
S.W.I.F.T Code PNBPUS3NNYC
A/C No. 2000193000232
For account: Investec Bank (Mauritius) Limited – IVESMUMU (in SWIFT Field 57A)
For further credit to “Mauritius Yachting Association – Acc. No. 0173-173015” (in SWIFT Field
59)
c. Fees must be paid in either USD or Euros. They must be free from bank commissions. Any bank
fee will be charged to the competitors.
17. ENTRIES
Entries shall be made with the official forms, available at www.gbyc.info/site/, according to
the following schedule:
a. The Charter Boat Reservation Form shall be returned to the Organising Committee not later
than February 1st 2008.
b. The Preliminary Entry Form and Support Boat Reservation Form shall be returned to the
Organizing Committee not later than May 1st 2008.
c. The Second Entry Form shall be returned to the OC not later than July 1st 2008.
d. The Final Entry Form shall be returned to the OC as soon as the members of the teams have
been chosen but not later than July 1st 2008.
18. ACCOMMODATION
18.1 Competitors and team officials will be housed in a 3 star hotel, within walking distance (10
mins) from the shore venue. Official accommodation will be available from 12:30 on August 9th
2008 until 11:00 on August 17th 2008.
18.2 All three meals will be provided. Breakfast and dinner will be served at the hotel, while lunch
will be provided in lunch boxes. The first official meal will be dinner on August 9th 2008 and the
last official meal will be breakfast on August 17th 2008.
18.3 No damage deposit will be charged by the hotel. If damage has occurred extra charges will be
paid directly to the hotel and may be paid by Visa or MasterCard.
18.4 Special food can be provided if requested in advance. Please send special requests filling in the
corresponding field in the Second Entry Form.
19. EARLY ARRIVALS
19.1 Teams wishing to arrive before the official arrival date should contact the Organizing
Committee in order to book accommodation. The daily fee (3 to 4 persons per room) will be
approximately USD 70 per person (bed & breakfast).
19.2 Early arrivals have to be booked by 31st March 2008 to guarantee availability of rooms.
19.3 Club facilities will be open from Monday the 4th of August 2008.
20. CHARTER BOATS
20.1 Charter boats are mandatory, except for sailors from Mauritius who may sail on their own
boats.
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IODA AFRICAN CHAMPIONSHIP 2008
Grand Baie, MAURITIUS
9 – 17 August 2008
20.2 Praga Marine charter boats will be provided by The Mauritius Yachting Association. They will be
allocated on a random basis to individual sailors by the Organizing Committee under the
supervision of the IODA Executive Committee.
20.3 Competitors shall not modify the boats or cause them to be modified in any way except that
a. a compass may be tied or taped to the hull or spars;
b. wind indicators, including yarn or thread, may be tied or taped anywhere on the boat;
c. hulls, dagger boards and rudders may be cleaned, but only with water;
d. adhesive tape may be used anywhere above the water line; and
e. all fittings or equipment designed to be adjusted may be adjusted, provided that the Class
Rules are complied with.
20.4 Competitors may use their own spars, foils, fittings and running rigging.
20.5 Charter boats will be complete with blocks, air bags, mainsheet, racing spars and racing foils
(manufactured by Praga Marine - India). No sails will be provided. No bailers, or paddles or
bowlines will be provided.
20.6 The cost for the 8 Regatta days (August 9th to 16th) will be USD 550 per boat. First payment of
USD 275 is due February 1st 2008. Remaining USD 275 shall be received on or before May 1st
2008.
20.7 Charter boats will also be available before the Official Arrival Day, from August the 4th to
August 8th inclusive, free of charge. Reservations of pre-Regatta charter boats shall be made
before March 1st 2008.
20.8 No damage deposit will be required on receipt of each boat, but if damage has occurred
participants will be charged as per a predetermined list, base on cost of replacement.
21. TRANSPORTATION
Free of charge transportation to and from The SSR Plaisance International Airport will be
provided. Please fill in the corresponding fields in the Second Entry Form to let us arrange your
trip schedule.
22. SUPPORTERS
Supporters shall make reservations by themselves. Please contact the official travel agency
Grand Baie Travel and Tours tel (230) 2655262/61 e-mail resagbtt@intnet.mu or
vilasha.gbtt@intnet.mu attention Brigitte or Wally to arrange the accommodation and/or flight
bookings.
23. SOCIAL EVENTS
To enhance the friendship between the participants and to make their stay in Mauritius more
enjoyable, appropriate social events will be organised. Casual attire.
24. MISCELLANEOUS
24.1 Each team is kindly requested to bring its own National Flag (100cm x 150cm) and the National
Anthem recorded on CD.
24.2 There are no medical precautions that need to be taken when entering Mauritius.
25. SAILING CONDITIONS
Max-Min air temperature 26 – 20 °C
Water temperature 23-24 °C
Prevailing wind direction SE
Max – Min wind speed 25 –12 knots
Hours of good wind per day 10
Tides
1m Max
Current
None
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IODA AFRICAN CHAMPIONSHIP 2008
Grand Baie, MAURITIUS
9 – 17 August 2008
26. VISA REQUIREMENTS
Delegations shall contact a Mauritius Embassy or Consulate in their country to get the latest
visa requirements, but most countries of the Southern Africa Developing Countries (SADC),
Common Market for Eastern and Southern Africa (COMESA) and European Union (EU) do not
require one.
27. CONTACT
27.1 For further information and queries, please contact:
Name Jean-Edgar Merle
Cell Phone: ( 2 3 0 ) 729 3030
Fax: ( 230) 243 3664
jemerle@intnet.mu Home
E-mail: jemerle@grays.mu Work
Website: http://www.mya.mu/
27.2 Each participating country should designate a person to be the official contact with the
Organizing Committee and provide an e-mail address.
28. PRIZES
28.1 Prizes for the fleet racing event will be awarded at least to:
a. The three best-placed male sailors regardless of their continent of residence;
b. The three best-placed female sailors regardless of their continent of residence;
c. The three best-placed male sailors whose IODA member is African;
d. The three best-placed female sailors whose IODA member is African.
28.2 Prizes for the team racing event will be awarded at least to:
a. The best-placed team in the Team Racing African Championship;
b. The best-placed African team if different.
c. Each team member of the winning team/s will be awarded a medal.
28.3 More prizes may be awarded at the criteria of the organisers.
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IODA AFRICAN CHAMPIONSHIP 2008
Grand Baie, MAURITIUS
9 – 17 August 2008
Attachment 1
RACING AREA
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