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Development of Tagore Cultural Centre, Thiruvananthapuram
Responses/clarifications to Queries on the RFP Document
Sn. Query Clarification
1. Can the construction materials and equipments be No project specific special exemptions are
imported duty free?
available for this project
2. Should the design/upgradation and remodeling by Bidders should follow the overall architectural
the bidder be strictly in accordance to the plan in terms of location of new structures.
requirements or can the bidder relocate the
structures?
3. Submission of detailed structural design should not
be insisted upon along with the proposal.
4. 3D Model is to be prepared for the entire
development or the buildings only.
5. 3D – Walk through – It is time consuming, is this
required now?
As per details set out in Appendix 8 of the
RFP, the detailed structural design drawings
mean the initial detailing in terms of
identification and details of location of major
civil structures, mechanical and electrical
equipments and are required to be submitted as
part of the Technical Submissions.
Physical 3D model would need to be prepared
for the entire project area
3D walk through would provide additional
information on the architectural concept for the

project, as planned by the bidder, and is to be
included as part of the Technical Submissions.
6. Section through balcony is not shown in the For conversion to a mini auditorium the
drawings. Would the balcony area need to be balcony would require an extension of the
extended?
floor. The bidders are expected to visit the
To inform if the slope in the existing sitting area of project site and make their independent
the balcony would need to be changed and if so, how assessment on requirement and stability of
is it proposed to be done.
such extension. Development of architectural
To inform if any study has been conducted to check cross section of the balcony should be a part of
the
stability/ the Technical Proposal of the bidders.
strength of the existing balcony.
There is no mandatory change in the structural
slope of the balcony. The slope of the sitting
area would therefore be left to the bidders and
would need to be clearly indicated in Technical
Proposal. 1
No studies have been conducted to test the
stability/strength of existing balcony. Bidders
may make their own independent studies in this
regard.
7. Access to the Auditorium from north only – is it not No. However, Bidders may make their own
in violation of Electrical Inspectorate Rules. independent studies in this regard.
8. Is air-conditioning required for lobby, at lower and Lobby area is to air-conditioned. Pre-function

upper floor pre-function areas as well as side
verandahs.
9. Details of equipments in the control room of the
Auditorium, stage and audience areas are provided
in Schedule 6 – Where is Schedule 6 of the NIT?
10. ‘Main’ and ‘Mini’ Auditorium do they need to be
used simultaneously – Also in any event is it
required to convert the total capacity to 1245 seats?
11. Conference facility cum exhibition centers – what is
the size required?
12. No. of seats for restaurant/Kitchen and handicraft
shop area?
13. Are the seats in Auditorium to be replaced? Yes
14. Para 4.2(a) Page 18: What about areas where black
top surfaces are already existing.
area is not defined in the RFP Document. The
Proposed plan does not indicate side
verandahs. However, areas such as art
gallery/exhibition space and green rooms
would be need to air-conditioned.
Schedule 6 is from Page No. 15 to 50 of the
Schedules enclosed with the Draft EPC
Agreement.
Main and Mini auditorium No. 1 may be used
simultaneously for two different functions and
should be developed keeping this in mind.
Please see Enclosure 11 to Schedule 2 of Draft
EPC Agreement.
Please see Enclosure 9 to Schedule 2 of Draft
EPC Agreement, where total area is indicated.
Existing roads to the extent retained would
need to conform (at minimum) to the
specifications indicate in Para 4.2(a), Page 18
on the Draft EPC Agreement.
15. To provide specifications of False Ceiling. Refer para 4.3(h) of Schedule 6 of Draft EPC
Agreement.

16. Door/Windows Aluminum Doors are old fashioned,
and need to be changed to different specifications
17. Noise level of DG at 1Mt outside DG room to be 50-
70DB should be allowed.
18. Air-Conditioning, why only Chilled Water System is
proposed?
Bidder can propose alternatives as part to
Technical Submissions. However, for
doors/windows not specifically indicated by
the Bidder as part of Technical Submissions,
the specifications shall be as per para 4.3(i) of
Schedule 6 of Draft EP Agreement.
Factory fabricated acoustic enclosure is
required. Noise level at 1.0m distance shall be
less than 70 dB (A).
Since this is considered the best/most optimal
method of air conditioning. Technically, this is
the best method if air-conditioning.
Refer para 4.8 of Schedule 6 of Draft EPC
Agreement.
Refer para 4.9.6 of Schedule 6 of Draft EPC
19. Para 4.8 Page 39: Fire Alarm/Protection system – To
be of quality so that TAC approval is obtained.
20. Para 4.9.6: Acoustics – Side wall panels & ceiling
specification.
Agreement.
21. In the suggested plan display/refreshment areas are Display and refreshment area are covered areas
shown on either side do they mean built up area or as per Enclosure 7 and 8 to Schedule 2 of Draft
open terrace with landscape and pavilions? EPC Agreement.
22. Project Budget is low. There is no change in the Project Budget.
23. Advance of 10% is inadequate. There is no change in the advance payment.

1 Suggestion – Bidder could consider changing the slope by metallic lightweight frames on which seats can
be fitted. The depth of these frames can be adjusted to achieve the designed slope.
Sd/-