2012-2013 Faculty Handbook - Academic Affairs - Ohlone College
2012-2013 Faculty Handbook - Academic Affairs - Ohlone College
2012-2013 Faculty Handbook - Academic Affairs - Ohlone College
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<strong>Faculty</strong> <strong>Handbook</strong><br />
<strong>2012</strong>-<strong>2013</strong>
Table of Contents<br />
I OVERVIEW OF OHLONE COLLEGE .................................................................................................................... 1<br />
A STAFF LISTING ..................................................................................................................................................... 1<br />
B MAPS ................................................................................................................................................................ 8<br />
II CLASS RELATED PROCEDURES ....................................................................................................................... 13<br />
A GENERAL INFORMATION ...................................................................................................................................... 13<br />
B COURSE OUTLINES .............................................................................................................................................. 13<br />
C SYLLABI ............................................................................................................................................................ 13<br />
D TEXTBOOKS/DESK COPIES .................................................................................................................................... 14<br />
E PREREQUISITES, COREQUISITES, AND ADVISORIES ..................................................................................................... 14<br />
F PASS/NO PASS .................................................................................................................................................. 15<br />
G CLASS CANCELLATIONS ........................................................................................................................................ 15<br />
H ATTENDANCE ..................................................................................................................................................... 15<br />
I DEAF STUDENTS ................................................................................................................................................. 16<br />
J OFFICE HOURS ................................................................................................................................................... 16<br />
K LOCKED CLASSROOMS ......................................................................................................................................... 16<br />
L SUPPLIES .......................................................................................................................................................... 17<br />
M FIELD TRIPS ....................................................................................................................................................... 17<br />
N GRADES ............................................................................................................................................................ 17<br />
O INAPPROPRIATE STUDENT BEHAVIOR ...................................................................................................................... 17<br />
P FINAL EXAMS .................................................................................................................................................... 17<br />
Q ACADEMIC DISHONESTY ...................................................................................................................................... 17<br />
R FREQUENTLY ASKED QUESTIONS ........................................................................................................................... 18<br />
III ENROLLMENT MANAGEMENT .................................................................................................................... 19<br />
A USING WEBADVISOR (WA) TO MANAGE YOUR RECORDS FOR ATTENDANCE AND GRADING .................................................. 19<br />
1 Class Roster Screen .................................................................................................................................. 22<br />
2 Advantages of Waitlists ............................................................................................................................ 24<br />
3 How Waitlists Work ................................................................................................................................. 24<br />
4 <strong>Faculty</strong> Control ......................................................................................................................................... 24<br />
5 Grading Screens ........................................................................................................................................ 25<br />
6 Mid-term/Intermediate Grading Screen .................................................................................................... 25<br />
7 Final Grading Screen ................................................................................................................................ 26<br />
IV SUPPORT SERVICES FOR YOUR STUDENTS ................................................................................................. 27<br />
A COUNSELING ........................................................................................................................................................... 27<br />
B ENGLISH & MATH LEARNING CENTERS ........................................................................................................................ 27<br />
C ONLINE COURSES ..................................................................................................................................................... 27<br />
D LEARNING DISABILITIES PROGRAM .............................................................................................................................. 28<br />
E ASSOCIATED STUDENTS OF OHLONE COLLEGE (ASOC) .................................................................................................... 28<br />
F PEER MENTOR PROGRAM .......................................................................................................................................... 28<br />
G TRI‐CITIES ONE‐STOP CAREER CENTER ......................................................................................................................... 28<br />
V SUPPORT SERVICES FOR FACULTY ................................................................................................................. 29<br />
A MEDIA SERVICES ................................................................................................................................................ 29<br />
B DUPLICATING SERVICES ....................................................................................................................................... 30<br />
C MAIL SERVICES – FREMONT CAMPUS ..................................................................................................................... 31<br />
D LEARNING RESOURCES CENTER ............................................................................................................................. 35<br />
E PROFESSIONAL DEVELOPMENT .............................................................................................................................. 35<br />
F STAFF LOUNGE & CAFETERIA ................................................................................................................................ 39<br />
G COLLEGE SECURITY ............................................................................................................................................. 40<br />
i
H HUMAN RESOURCES ........................................................................................................................................... 40<br />
I BUSINESS SERVICES ............................................................................................................................................. 40<br />
VI EMPLOYMENT AT OHLONE ........................................................................................................................... 41<br />
A REQUIREMENTS ................................................................................................................................................. 41<br />
B HUMAN RESOURCES FILES ................................................................................................................................... 41<br />
C UFO CONTRACT ................................................................................................................................................ 41<br />
D FACULTY ASSIGNMENT CONTRACT (ADJUNCT/OVERLOAD TEACHING CONTRACTS) ......................................................... 41<br />
E TIMESHEETS & PAYCHECKS................................................................................................................................... 41<br />
F ABSENCES & SICK LEAVE ...................................................................................................................................... 42<br />
G WORKERS’ COMPENSATION ................................................................................................................................. 42<br />
H INSTRUCTOR EVALUATIONS .................................................................................................................................. 42<br />
I FACULTY SENATE ................................................................................................................................................ 43<br />
J ACRONYMS ....................................................................................................................................................... 44<br />
VII OHLONE COLLEGE POLICIES ....................................................................................................................... 45<br />
VIII APPENDICES ............................................................................................................................................ 46<br />
1 Appendix A - Sample Outline for a Course Syllabus ............................................................................... 46<br />
2 Appendix B – <strong>Ohlone</strong> <strong>College</strong> Policy on Prerequisites, Corequisites and Advisories ............................. 49<br />
3 Appendix C - <strong>Ohlone</strong> <strong>College</strong> Grading Policy ......................................................................................... 51<br />
4 Appendix D – Suggestions for Working with Deaf Students ................................................................... 54<br />
5 Appendix E - Regulations for Instructional Field Trips ........................................................................... 57<br />
6 Appendix F - <strong>Ohlone</strong> <strong>Academic</strong> Calendar <strong>2012</strong>-<strong>2013</strong> ............................................................................. 58<br />
7 Appendix G - Recommended Actions for Inappropriate Student Behavior ............................................. 59<br />
8 Appendix H - Standards of Student Conduct and Discipline and Due Process Procedures...................... 60<br />
9 Appendix I - <strong>Ohlone</strong> <strong>College</strong> Policy on <strong>Academic</strong> Dishonesty ................................................................ 65<br />
10 Appendix J - <strong>Ohlone</strong> <strong>College</strong> Catalog Rights Policy ................................................................................ 73<br />
11 Appendix K - <strong>Ohlone</strong> <strong>College</strong> Matriculation Plan ................................................................................... 74<br />
12 Appendix L - <strong>Ohlone</strong> <strong>College</strong> <strong>Academic</strong> Freedom Policy Statement ...................................................... 75<br />
13 Appendix M - <strong>Ohlone</strong> <strong>College</strong> Equal Educational and Employment Opportunity Policy and Policy on<br />
Sexual Harassment ............................................................................................................... 76<br />
14 Appendix N - Maintaining a Drug-Free Workplace ................................................................................. 81<br />
15 Appendix O – <strong>Ohlone</strong> <strong>College</strong> Vision, Values and Goals 2010-2015 ...................................................... 84<br />
ii
O h l o n e C o m m u n i t y C o l l e g e D i s t r i c t<br />
43600 Mission Boulevard Fremont, CA 94539 (510) 659-6000 www.ohlone.edu<br />
August <strong>2012</strong><br />
Dear <strong>Faculty</strong>:<br />
Welcome to the <strong>2012</strong>-<strong>2013</strong> <strong>Academic</strong> Year! This handbook is for full-time and<br />
adjunct faculty. You may find more than you want to know on some subjects and not<br />
enough about others. Please send any suggestions to my office. As always, please<br />
work directly with your Dean on questions regarding implementation of processes<br />
described in the handbook.<br />
A core value and strategic goal of <strong>Ohlone</strong> <strong>College</strong> is student success. As faculty, you<br />
are the implementers of this important aspiration. Individually, on a day-by-day basis,<br />
you strive for student success. I want you to know that the students and the<br />
community respect you for the important work that you do. And I personally want to<br />
express my deepest appreciation for your efforts on behalf of students.<br />
Please stop in to see me at any time to introduce yourself, or talk about your needs.<br />
I look forward to an exciting year together!<br />
Sincerely,<br />
Dr. Jim Wright<br />
Vice President, <strong>Academic</strong> <strong>Affairs</strong>
I Overview of <strong>Ohlone</strong> <strong>College</strong><br />
A Staff Listing<br />
PRESIDENT – Gari Browning (Ext. 6200)<br />
Sarah Daniels, Assistant to the President (Ext. 6200)<br />
Shelby Foster, Confidential Staff Assistant, President’s Office (Ext. 7571)<br />
COLLEGE RELATIONS - Patrice Birkedahl, Director of <strong>College</strong> Advancement/Public Information Officer<br />
(Ext. 6208)<br />
Gosia Gizycki, Advertising Specialist (Ext. 6206)<br />
Cheryl Lambert, Web Designer/Web Team Lead (Ext. 7409)<br />
OHLONE COLLEGE FOUNDATION – Susan Houghton, Executive Director, <strong>Ohlone</strong> <strong>College</strong> Foundation<br />
(Ext. 6020)<br />
Thomas Hsu, Foundation Specialist, <strong>Ohlone</strong> <strong>College</strong> Foundation (Ext. 6020)<br />
HUMAN RESOURCES & TRAINING – Associate Vice President – Shairon Zingsheim (Ext. 6088)<br />
Vy Anderson, Senior Human Resources Specialist – Benefits, Management<br />
Kathleen Johnson, Senior Human Resources - <strong>Faculty</strong><br />
Jennifer Druley, Senior Human Resources – Classified, Temporary Staff, Professional Experts, Students<br />
David Panales, Human Resources Assistant<br />
VICE PRESIDENT, ACADEMIC AFFAIRS – James Wright (Ext. 6202)<br />
Connie Teshara, Confidential Assistant (Ext. 6220)<br />
CURRICULUM & SCHEDULING – Kimberly Robbie, Director<br />
Heidi Barkow, Educational Support Services I (Ext. 7381)<br />
Jacqlyn Vetter, Schedule Coordinator (Ext. 6455)<br />
DEAF STUDIES – Genie Gertz, Dean (Ext. 6269)<br />
Nora Chopelas, Executive Assistant (Ext. 6269) 11 mos. /75%<br />
Patricia Lessard, Confidential Interpreter 11 mos. /50%<br />
American Sign Language and Deaf Studies: Sandra Ammons, Bunny Klopping<br />
Deaf Preparatory Program: Tom Holcomb, Nancy Pauliukonis Alyce Reynolds, William Wong<br />
Gallaudet Regional Center: Pamela Snedigar, Director<br />
Regional Specialist – Leyla Erol<br />
Interpreter Training: Shelley Lawrence<br />
ARTS & SOCIAL SCIENCES – Walter Birkedahl, Dean (Ext. 6187)<br />
Sheila Holland, Executive Assistant (Ext. 6216)<br />
Fred Alim, Theatre Arts Technician<br />
Chris Booras, Director of Theatre Operations<br />
Maria Gonzalez, Theatre Operations Assistant (50%)<br />
Bob Dochterman, Director of Radio Operations<br />
Adam Fresquez, Theatre Operations Technical Assistant<br />
Jasper Gong, Technical Coordinator, Theatre Operations<br />
Robert Adamic, Radio Station Technician<br />
Gary Kauf, Director of Television Operations<br />
Arnie Loleng, Television Operations Technician<br />
Jacqueline Whitehouse, Instructional Assistant, Music Library Technician/Graphics<br />
Administration of Justice: Rich Cominos<br />
Art: Katie Frank, Kenny Mencher, Paul Mueller, Denise Owen<br />
Broadcasting*:<br />
Chicano Studies*<br />
1
Graphic Arts: *<br />
History: Darren Bardell (sabb). SP <strong>2013</strong>), Heather McCarty<br />
Interior Design: Denise Owen<br />
Interdisciplinary Studies*<br />
Journalism: *<br />
Multimedia: Isabel Reichert<br />
Music: Dennis Keller, Jim McManus, Tim Roberts<br />
Philosophy: Wayne Yuen<br />
Political Science*<br />
Public Safety Consortium*<br />
Psychology: Sarah Cooper, Sheldon Helms<br />
Sociology*<br />
Theatre and Dance: Matt O’Donnell, Jennifer Tomblin-Brown<br />
Women's Studies*<br />
ASSOCIATE VICE PRESIDENT, ACADEMIC AFFAIRS – Leta Stagnaro (Ext. 2301)<br />
Diana Garza, Executive Assistant (Ext. 2302)<br />
DEAN BUSINESS, TECHNOLOGY & LEARNING RESOURCES – Lesley Buehler (Ext. 3126)<br />
Sila Marques, Executive Assistant- (Ext. 6080)<br />
Jamillah Gabriel, Lead Library Technician/Circulation Desk (Ext. 6160)<br />
Emily Grantz, Learning Resource Technician (10 mo., 100%) (Ext.6160)<br />
Chendranata Hudiono, Computer Studies Learning Center Coordinator<br />
Quan Nguyen, Course Management Technician (Ext. 3130)<br />
Business Administration: Chris Bolt, Tina Mosleh, Jim Andrews<br />
Business Supervision Management*<br />
Computer Applications Office Technology: Rick Arellano & Adjunct Carolyn Brownell, Elisa Webb<br />
Computer Networking and Emerging Technology: Danijela Bedic-Babic, Richard Grotegut<br />
Computer Science: Xisheng Fang, Yong Gao, David Topham<br />
e-Campus<br />
Learning Resource Center<br />
Library Science – Barbara Duggal, (Ext. 3128) KG Greenstein,(Ext. 6164) Kathy Sparling, (Ext 7580)<br />
Real Estate*<br />
Small Business Management: Chris Bolt<br />
Work Experience*<br />
HEALTH SCIENCE & ENVIRONMENTAL STUDIES - Gale Carli, Dean (Ext. 3101)<br />
JoAnne Serran, Executive Assistant (Ext. 3102)<br />
Zelma Hunter, Executive Assistant (Ext. 3103)<br />
Regina M. Garges, Skills Lab Coordinator (Ext 3120)<br />
Allied Health*<br />
Consumer Family Sciences*<br />
Contract Education<br />
Early Childhood Studies: Janice Jones, Michele McDowell<br />
Education*<br />
Environmental Studies: Narinder Bansal, Jeff Watanabe<br />
Physical Therapist Assistant: Sheryl Einfalt, Carol Morodomi<br />
Registered Nursing: Carrie Dameron, Deb Franklin, Poonam Khare (bbl FA <strong>2012</strong>),Sally Scofield, Kim Stiles,<br />
Bernadette Van Deusen<br />
Respiratory Therapy: Michael Blaisdell, Robin Gordon<br />
2
LANGUAGE & COMMUNICATION – Mark Lieu, Dean (Ext. 6276)<br />
Kathleen Martinez, Executive Assistant (Ext. 6173)<br />
Rakesh Swamy, English Learning Center Coordinator<br />
Perri Gallagher, English <strong>Faculty</strong> Coordinator<br />
Mary Fontanilla, Instructional Assistant, English Learning Center<br />
Ingrid Granados-Thomas, Instructional Assistant, English Learning Center<br />
Jackie DuMont, Instructional Assistant, English Learning Center<br />
David Wood, Instructional Assistant, English Learning Center<br />
English: Mark Brosamer, Cecile Davila, Jeff Dean, Melanie Fernandez, Perri Gallagher, Jennifer Hurley,<br />
Kerrie Kawasaki-Hull (sabb.FA <strong>2012</strong>) Alison Kuehner, Carmen Madden, Bob Mitchell, Rachel Sherman,<br />
Rakesh Swamy, Barbara Tull, Tracy Virgil<br />
English As A Second Language: Vicki Curtis, Connie Olsen<br />
Foreign Language: Debi Lemon, Alex Wolpe<br />
Speech Communication/Forensics: Brenda Ahntholz, Teresa Massimo<br />
SCIENCE, ENGINEERING, & MATH – Mike Holtzclaw, Dean (Ext. 6024)<br />
Irene Benavidez, Executive Assistant (Ext. 6191), Science, Engineering, & Math<br />
Yvette Niccolls, Instructional Coordinator, Science & Engineering<br />
Bob Bradshaw, Math <strong>Faculty</strong> Coordinator<br />
Helena Ha, Biotechnology & Microbiology Lab Technician<br />
Padmapriya Krishnamurthy, Sciences Lab Technician, NCHST<br />
Kevin McCue, Biology Lab Technician/Tutoring Center<br />
Josephine Sette, Applied Biotechnology Center Director<br />
Dangto Ta, Instructional Assistant, Math (100%)<br />
Tuongvan Thi Nguyen, Lab Technician/Chemistry<br />
Peter G. Werner, Engineering, Physics & Microscope Imaging, Lab Technician<br />
Anthropology: George Rodgers<br />
Astronomy: Luc Desmedt<br />
Biology: Mark Barnby, Jim Baxter, Peggy Kauffman, Angelique Finney<br />
Biotechnology: Mark Barnby, Jim Baxter, Laurie Issel-Tarver, Angelique Finney<br />
Chemistry: Anu Ganguly, Maru Grant, Yvette Niccolls<br />
CHMT: *<br />
Engineering: *<br />
ETEC: *<br />
Geography: George Rogers, Paul Belasky<br />
Geology: Paul Belasky<br />
Math: Steve Bitzer, Andrew Bloom, Bob Bradshaw, Geoff Hirsch, Cheiko Honma, Sam Katz, Tania Munding,<br />
Anh Nguyen, Jeff O’Connell, Mylene Pelimiano, Rob Smedfjeld<br />
Physics: Luc Desmedt<br />
EXERCISE SCIENCES, ATHLETICS, & COMMUNITY EDUCATION – Chris Warden, Athletic Director (Ext.<br />
7382)<br />
Laura Martinez, Executive Assistant ( Ext. 6044)<br />
Frank Martinez, Athletics Technician<br />
Athletic Trainer: Jeff Roberts<br />
Coaches: Julia Allender, Don French, Larry Heslin, Gene Kendall, Jan Nordmo, Jeremy Penaflor, John Peterson,<br />
Donna Runyon, Julian Russell<br />
Fitness/Wellness/Health: Robin Kurotori<br />
Kinesiology: John Peterson, Jeff Roberts, Donna Runyon,<br />
Physical Education: Gene Kendall, Robin Kurotori, John Peterson, Jeff Roberts, Donna Runyon<br />
Community Education /Economic Development<br />
Kate Harrison, Community Ed/Workforce Development Coordinator<br />
3
Barbara Richardson, Community Services Specialist<br />
*Covered by adjunct instructor(s) or full-time instructor(s) whose major responsibility is in another discipline.<br />
VICE PRESIDENT, STUDENT SERVICES, Ron Travenick<br />
Jill Rojas, Confidential Assistant to the Vice President<br />
Student Discipline<br />
ADMISSIONS & RECORDS – Mike Bowman, Dean<br />
ADMISSIONS & RECORDS<br />
Sandi Arellano, Student Services Assistant (NCHST)<br />
Trang Banh, Student Applications Coordinator (25%)<br />
Jolie Chevalier, Registration Coordinator<br />
Cassandra Harrah, Student Services Assistant<br />
Susan Johnson, Student Services Assistant<br />
Santino Martinez, Student Services Assistant<br />
Bob Ortt, Evaluation Specialist<br />
Jaya Sharma, Student Services Assistant (50%)<br />
Vacant, Evaluation Specialist<br />
Vacant, Office Assistant<br />
Vacant, Student Services Assistant<br />
CAMPUS ACTIVITIES & EOPS AND CAMPUS OMBUDSPERSON – Debbie Trigg, Director<br />
Inga Bellamy, Student Services Assistant<br />
Sandy Jenkins-Bennett, EOPS/Care Program Coordinator<br />
Renee Wong Gonzales, Campus Activities Program Coordinator<br />
Shawna Lujan, CalWORKs Coordinator<br />
CalWORKS<br />
Care<br />
Counselors—Headley, Waters<br />
COUNSELING AND INTERNATIONAL PROGRAMS & SERVICES – Eddie West, Dean<br />
COUNSELING<br />
Sue Steffen, Executive Assistant<br />
Rosemarie Martinez, Student Services Assistant<br />
Jaya Sharma, Student Services Assistant, 50%<br />
Vacant, Student Services Assistant, 50%<br />
Frances Fon, Transfer Center Specialist<br />
(My) Linh Nguyen, Student Services Assistant/Placement Testing Center<br />
Counselors—Berkland, Corcoran*, Dadgar, DeUnamuno, Harper, Headley,<br />
Kwok-Yip, MacEwan, Myers, O’Neill, Ramirez*, Ramos, Reynoso, Takakuwa,<br />
Vacant (Waters) (* NCHST Counselors)<br />
Matriculation—TBD<br />
Non-Credit Matriculation—TBD<br />
Orientation—Jesse MacEwan<br />
4
Personal Development—Jennifer Harper<br />
Puente Program—<br />
Recruitment and High School—TBD<br />
Retention—Jennifer Harper<br />
Work Experience Education<br />
PLACEMENT CENTER<br />
Wayne Takakuwa, Placement Center Coordinator/Counselor<br />
(My) Linh Nguyen, Student Services Assistant<br />
TRANSFER CENTER<br />
Stephanie Ramos, Coordinator/Counselor<br />
Frances Fon, Transfer Center Specialist<br />
INTERNATIONAL PROGRAMS & SERVICES – Bill Sharar, Director<br />
Sanae Milano, Student Services Assistant<br />
Kristina Radke, International Student Services Coordinator<br />
ENGLISH LANGUAGE INSTITUTE<br />
Ginna Allison, ELI Assistant Program Manager/Instructor<br />
DISABLED STUDENTS PROGRAM & SERVICES – Ann Burdett, Director<br />
Joy Dawn Olla, Program Assistant, DSPS<br />
Kevin Kirk, High Tech Center/Access Specialist<br />
Vacant, Instructional Assistant, DSPS<br />
Counselors—Cheney, Taskey, Zhou (1 vacant)<br />
WORKABILITY III – Danny Navarrete, Employment Developer<br />
Dwayne Myers, Job Placement Specialist<br />
Narda Mamou, Job Placement Specialist<br />
FINANCIAL AID – Deborah Griffin, Director<br />
Trang Banh, Student Applications Coordinator (75%)<br />
Minh Dinh, Financial Aid/Admiss.& Rec.Communications Management Tech. (NCHST)<br />
Janice Fonteno, Student Services Assistant (70%)<br />
Wing Hung, Student Services Assistant<br />
Thao Nguyen, Student Services Assistant<br />
Spencer Washington, Student Services Assistant<br />
INTERPRETING & ACCOMMODATION SERVICES – Kelly Wilmeth, Director<br />
Kathleen Schoenecker, Accommodations Services Specialist, 75%<br />
Marcie Avina, Staff Captioner II (100%, 10 mo.)<br />
Regy Burdett, Staff Interpreter II (100%, 10 mo.)<br />
Kara Cattivera, Staff Interpreter II (100%, 10 mo.)<br />
Moni-que Clark, Staff Interpreter I (100%, 10 mo.)<br />
Elliott Cragen, Staff Interpreter I (50%, 10 mo.)<br />
Gerry Dulalia, Staff Interpreter I (100%, 10 mo.)<br />
Patricia Leigh-Ann Elizondo, Staff Interpreter II (100%, 10 mo.)<br />
5
Anna Hernandez, Staff Interpreter I (100%, 10 mo.)<br />
Tim Johnson, Staff Interpreter I (100%, 10 mo.)<br />
Sheridan Laine, Staff Interpreter I (100%, 10 mo.)<br />
Aundrea Love, Staff Interpreter II (100%, 10 mo.)<br />
Amber Marince, Staff Interpreter II (100%, 10 mo.)<br />
Eileen Ong, Staff Captioner I (100%, 10 mo.)<br />
Cynthia Perez, Staff Interpreter II (75%, 10 mo.)<br />
Stephanie Pintello, Staff Interpreter II (100%, 10 mo.)<br />
Darlene Rochkind (Chan), Staff Interpreter II (50%, 10 mo.)<br />
April Rodgers, Staff Interpreter II (100%, 10 mo.)<br />
Vacant, Staff Interpreter I (100%, 10 mo.)<br />
STUDENT HEALTH CENTER – Sally Bratton, Director<br />
Janet Quijas, Executive Assistant<br />
Mental Health Counselor—Rosemary O’Neill<br />
ONE-STOP CENTER, - Tina Dodson, Director (Ext. 2320)<br />
Shirley Calvert, Career Center Case Manager<br />
Suporn Chenhansa, WIA Eligibility Coordinator 50%<br />
Laura Dillon, Career Center Case Manager<br />
Kelly Green, Hero Grant Program Coordinator<br />
Shadia Schoen, Job Developer<br />
Robert Hernandez, Job Developer 100%<br />
Yanni Zeng, Student Services Assistant<br />
6
VICE PRESIDENT, ADMINISTRATIVE SERVICES – RON LITTLE II (Ext. 7307)<br />
Kelly Abad, Confidential Assistant (Ext. 7307)<br />
Business Services, Financial - Joanne Schultz, Dean (Ext. 6146)<br />
Bobbie Jo Curtis, Executive Assistant (Ext. 6060)<br />
Accounting Nathan Brown, Maria Chi, Arti Damani, Nam Hoang, Kim Huynh, John Li, Sherri Medeiros,<br />
Donna Payne, Lea Witmer<br />
Payroll – Portia Jiang, Payroll – Classified<br />
Chrissy Robinson, Payroll – <strong>Academic</strong><br />
Bonnie Zhu, Payroll<br />
Facilities – Thomas Moore, Director of Facilities & Modernization (Ext. 6105)<br />
Assistant Director of Facilities (Vacant) - (Ext. 6105)<br />
Jennifer Tomlin Parker, Executive Assistant (Ext. 6105)<br />
Raenette Halliwell, Facilities Coordinator (Ext.6470)<br />
Staff: John Agapen, Elliott Almeida, Keith Clark, Jimmy Dempsey, Richard Espinoza, Willie Gallegos, Tony<br />
Garcia, Juan Gomez, Ernie Gonzalez, Tom Harchous, Xicheng Huang, Kelley Hunnicutt, Huang Xi Jing,<br />
Alvin Johnson, Amadeus Kirchknopf, Hoan Ly, Ying Bang Ma, Mario Maglinao, Mike Martinez, Steve Miller,<br />
Roque Mojica, Derrick Mumin, Roman Nacu, Kwok-Fai Ng, Raul Ochoa, David Schurtz, Phil Zimmerman<br />
Purchasing, Contract Administration, Auxiliary Services – Alex Lebedeff Director (Ext. 6263)<br />
Cynthia Banuelos, Purchasing (Ext. 6127)<br />
Maria Rocha, Client Services Specialist (Ext. 6211)<br />
Alex Pinarcik, Warehouse Receiving and Delivery (Ext. 6014)<br />
Elaine Nagel, Flea Market Coordinator (Ext. 6285)<br />
Safety and Security (Campus Police Services) – Steve Osawa - Chief (Ext. 6111)<br />
Dispatchers: Alma Collopy, Carol Hoagland<br />
Police Officer: Ben Peralta, James Keogh<br />
Safety Officers II: Alisa Balao, Nicholas Maurer, Miguel Mendoza, Reginald Mundy, Gweneth Murphy<br />
Information Technology – Bruce Griffin, Associate Vice President (Ext. 6514)<br />
Donna Ireland, Executive Assistant (Ext. 7390)<br />
Don Penrose, Applications Director (Ext. 6530)<br />
Staff: Sandi Goudy, Shirleen Ho, Ellen Lane, Gillian O’Farrell<br />
Daman Grewel, Technical Director (Ext. 6442)<br />
HELPDESK (Ext. 7333)<br />
Staff: Kevin Chen, Liz Crisp, Robert Hayden, Yu-Pui Kong, Wen Kuang, Steven Moreci, Quan Nguyen,<br />
Charles Outing, Delphyne Rollins, Mike Triplett, Zouri Zale<br />
7
B<br />
Maps<br />
Fremont Campus<br />
8
Room Numbers – The first digit designates the building number, second digit designates the floor, and<br />
the third and fourth digits designate the room. Example: Room 6205 is located in Building 6, 2 nd floor.<br />
<strong>Faculty</strong>/Staff Parking Permits – are required in all lots. Permits must be displayed facing forward,<br />
hanging from rear view mirror.<br />
<strong>Faculty</strong> and Staff Parking Lots – Lots A, B, T, U and W are designated for <strong>Faculty</strong> and Staff. (Note:<br />
Students are permitted to park in Lot B after 5pm.)<br />
<strong>Faculty</strong>/Staff Permits are not valid in Lots M, N, O, and P. These lots require one-day permits, which<br />
may be purchase at the dispensing machines in lots M or P. (Additional permit machines are in lots C, D<br />
and H). These lots always require the daily permit. There is never free parking in those lots.<br />
Maps are available online with a direct link from the homepage: www.ohlone.edu<br />
Key to Locations<br />
Department/Division Office<br />
Building/Location<br />
Admissions and Records 7<br />
Administrative Services (Business Office) 1<br />
Amphitheatre (Outdoor)<br />
SC‐A<br />
Art Gallery, Louie‐Meager<br />
SC<br />
ASOC (Student Government) 7<br />
Athletics 9<br />
Biotechnology Labs<br />
8, NC<br />
Board of Trustees Meeting Room 7<br />
Chemistry Lab, Organic 16<br />
Bookstore, www.ohlone.bkstr.com 5<br />
Cafeteria<br />
5, NC Lobby<br />
CalWORKS 7<br />
Campus Activities 7<br />
Campus Safety and Security 20<br />
Child Development Center<br />
CD<br />
<strong>College</strong> Advancement 27<br />
Community Education<br />
NC<br />
Computer Labs<br />
HH, NC<br />
Contract Education<br />
NC<br />
Counseling<br />
7, NC<br />
Daily Parking Permit Dispensers<br />
Lots C, D, H, M, P in Fremont<br />
All Lots in Newark<br />
Dance Studio<br />
SC‐D<br />
Deaf Studies (Dean’s Office) 6<br />
Deaf Studies Lab 6<br />
Disabled Students Programs and Services (DSPS) 7<br />
Duplicating and Mail Services 1<br />
Engineering Lab 8<br />
English Learning Center<br />
HH<br />
English Language Institute (ELI) 7<br />
EOPS (Extended Opportunity Programs and Services) 7<br />
9
Facilities 10<br />
Financial Aid 7<br />
Fine Arts, Business and Communication (Dean’s Office) SC<br />
Fitness Center, Fremont 9<br />
Flea Market Office 20<br />
Foundation 27<br />
Gallaudet University Regional Center 20<br />
Gymnasium, Epler 9<br />
Health Center, Student 7<br />
Health Sciences and Environmental Studies (Dean’s Office) NC<br />
Human Resources 1<br />
Hyman Hall, Morris and Alvirda<br />
HH<br />
Human Simulation Lab (Nursing, RT)<br />
NC<br />
Humanities, Social Sciences and Math (Dean’s Office) 1<br />
Information Technology (IT) 1<br />
International Programs and Services 7<br />
Interpreter Services for Deaf Students 7<br />
Learning Resource Center<br />
NC<br />
Library (Learning Resources) 1<br />
Mailroom, Duplicating Services 1<br />
Math Learning Center<br />
HH<br />
Monitor, Student Newspaper 5<br />
Newark Center for Health Sciences and Technology<br />
NC<br />
Nursing Lab<br />
NC<br />
<strong>Ohlone</strong> for Kids (OFK)<br />
NC<br />
Parking Lots:<br />
Disabled (w/valid disabled placard and parking permit) Lots A, B, C, H, K, N, O, P, Q, R, T, U<br />
Motorcycles (w/valid permit)<br />
Lot W<br />
Students (w/valid semester permit)<br />
Lots C, D, E, G, H, K<br />
Visitors (w/ $2 daily permit)<br />
Lots M, N, O, P<br />
Payroll 1<br />
Physical Therapist Assistant Lab<br />
NC<br />
Physics Lab 8<br />
Placement Center 7<br />
Pool (outdoor) 9<br />
President/Superintendent’s Office 1<br />
Purchasing, Contracts and Auxiliary Services 1<br />
Radio Station (Broadcasting)<br />
SC‐B<br />
Receiving, Warehouse 10<br />
Respiratory Therapist Lab (RT)<br />
NC<br />
Science, Technology and Engineering (Dean’s Office) 8<br />
Security, Campus Police 20<br />
Smith Center for the Fine and Performing Arts, Gary Soren SC<br />
Student Health Center 7<br />
10
Television Station (Broadcasting)<br />
SC‐B<br />
Transfer Center 7<br />
Tutoring Center<br />
HH<br />
Veterans <strong>Affairs</strong> 7<br />
Vice President, <strong>Academic</strong> <strong>Affairs</strong> 1<br />
Vice President, Administrative Services 1<br />
Vice President, Student Services 7<br />
Warehouse, Shipping and Receiving 10<br />
Web Designer 27<br />
CD = Child Development Center (Building 19)<br />
HH = Hyman Hall (Building 12)<br />
NC = <strong>Ohlone</strong> <strong>College</strong> Newark Center<br />
SC = Smith Center<br />
<strong>Faculty</strong> and staff park free at either campus with valid permit. A <strong>Faculty</strong>/Staff parking permit must be on<br />
display in each vehicle or motorcycle parked on campus. Permits should hang face-forward from rear<br />
view mirror. <strong>Faculty</strong>/staff permits are not valid in lots M, N, O, and P. A $2 daily permit must be<br />
displayed on the dashboard.<br />
Student semester parking permits may be purchased at the <strong>Ohlone</strong> <strong>College</strong> Bookstore. Parking permits<br />
cost $35/vehicle and $18/motorcycle for Fall and Spring semesters or $20/vehicle and $10/motorcycle<br />
for Summer term. Parking is free for students or visitors on Saturday after 5 p.m. except for events, and<br />
all day on Sundays and Holidays in marked stalls only, except in Lots M, N, O, and P, which always<br />
require a $2 daily permit.<br />
One-day permits for Flea Market Saturdays (2 nd Saturday of each month) are purchased from Flea<br />
Market parking attendants for $2.<br />
Disabled Parking Spaces are enforced 7 days a week, all day, no exceptions.<br />
<strong>College</strong> Advancement<br />
<strong>College</strong> Advancement is responsible for advancing the mission of the District in serving students in this<br />
region. Marketing, public information and the web team are part of the function of this office. Our office<br />
plans and executes all advertising and publicity strategies for the District to develop and increase public<br />
perception and awareness of the district, its programs and its opportunities and events. The office is<br />
responsible for developing and maintaining consistent imaging and messaging about the District. We<br />
also assist divisions and departments at the <strong>College</strong> in marketing individual programs and events. Please<br />
contact our office if you need help in any of these areas.<br />
11
<strong>Ohlone</strong> <strong>College</strong> Newark Center for Health Sciences & Technology<br />
39399 Cedar Blvd., Newark, CA 94560<br />
(510) 659-6000<br />
www.ohlone.edu/org/newark/<br />
For additional maps of <strong>Ohlone</strong> <strong>College</strong> including floor layouts for individual buildings on the Fremont<br />
campus, see the college website at http://www.ohlone.edu/core/mapsdirs/maps/<br />
12
II Class Related Procedures<br />
A General Information<br />
1. Classes are to meet for the full time allotted; this includes first class sessions and exam dates. Please make sure<br />
you are aware of the final exam schedule.<br />
2. Online classes, although more flexible, do require that students regularly log in to the online course<br />
environment and interact with other students and their professor. Students should plan to spend at least 6-9<br />
hours per week for each online class for which they are registered.<br />
3. Instructors are expected to read the schedule and catalog and to become familiar with resources for student<br />
assistance.<br />
4. Eating and drinking is prohibited in all Fremont campus classrooms. Eating and drinking is allowed in Newark<br />
campus classrooms.<br />
5. Smoking Regulations<br />
a) <strong>Ohlone</strong> <strong>College</strong> is a designated Smoke Free <strong>College</strong>. Smoking is prohibited in both campuses, all college<br />
vehicles, all buildings, indoor and outdoor facilities, handicapped parking and all open areas except for<br />
general-use parking lots.<br />
b) This regulation applies to all properties and facilities owned or leased by the <strong>Ohlone</strong> Community <strong>College</strong><br />
District.<br />
B Course Outlines<br />
1. Official <strong>Ohlone</strong> course outlines describing the student learning outcomes and other requirements of each course<br />
are available from the appropriate Dean’s office and in the CurricuNET course module. Go to the CurricUET<br />
home page: www.curricunet.com/ohlone. Click on “Search” “course”. On the next screen, type in the course<br />
number and/or the name of the department and click “OK”. The next screen will display the course or a list of<br />
courses within the department. Click on “WR” (word report) to the left of the course area, number, and name.<br />
This is the Official Course Outline.<br />
2. Student learning outcomes and content of the course as outlined should be covered; the method is the<br />
instructor’s decision.<br />
3. Grading should be based upon the criteria stated on the course outline and your syllabus.<br />
4. Adjunct faculty are encouraged to meet with a full-time faculty member in his/her department to ascertain<br />
departmental expectations about a course.<br />
C Syllabi<br />
All faculty must follow the Course Outline of Record in teaching a particular course. Also a syllabus is required. A syllabus<br />
is based on the Course Outline of Record and contains an individual instructor’s particular approach and expectations for the<br />
course.<br />
An electronic copy of all syllabi must be submitted to the appropriate <strong>Academic</strong> Dean’s Office before the beginning of a<br />
semester.<br />
The syllabus must be provided to students no later than the first class meeting and should be thoroughly reviewed so students<br />
are aware of all components of the course and all of the instructor’s expectations.<br />
A syllabus is an essential document for every course section for two important reasons:<br />
1. Students need a clear understanding of the student learning outcomes expected, the content and assignments of the<br />
course, and how their grades will be determined.<br />
2. A clearly stated syllabus is invaluable in resolving any disputes that may arise from students concerning the conduct<br />
of the course or the determination of grades.<br />
A sample syllabus is presented in Appendix A covering all required components along with guidelines (with special notes for<br />
fully online and hybrid courses).<br />
13
The sample syllabus includes all necessary components, but several vital requirements are reiterated here:<br />
<br />
<br />
<br />
<br />
<br />
It is an accreditation requirement that Student Learning Outcomes for the course be stated in the syllabus. These are<br />
available in the Official Course Outline of Record for the course. It is also very important to review the Student<br />
Learning Outcomes with students so they have a clear understanding of what they are expected to be able to do as a<br />
result of taking the course.<br />
It cannot be emphasized enough that the strategies used to for Assessment of Student Learning and Evaluation of<br />
Student Performance (Grading) be clearly and thoroughly explained, as well as any instructor policies on Make-Up<br />
Exams and Grade Improvement.<br />
Fully online and hybrid classes require that faculty ensured “effective student contact” takes place and the strategies<br />
for this need to be clearly stated.<br />
The college’s <strong>Academic</strong> Dishonesty statement must be referenced, along with any specific policies a faculty<br />
member has on plagiarism and cheating.<br />
Technical Information on Blackboard and other online matters is required for fully online and hybrid courses.<br />
Whenever possible, the syllabus should be posted to the instructor’s website.<br />
Syllabi for fully online and hybrid courses must be uploaded to the Blackboard shell and should be highly-visible syllabus so<br />
students can access it easily when entering the course environment. Uploading to a Blackboard shell could also be done in a<br />
face-to-face course using Blackboard for course management.<br />
For help in preparing a syllabus for a particular course, consult the official course outline at www.curricunet.com/ohlone as<br />
well as samples of other faculty’s syllabi for that course (available in the appropriate Dean’s office). In addition, review the<br />
already mentioned sample syllabus in Appendix A.<br />
D Textbooks/Desk Copies<br />
1. From the Publisher:<br />
a) Instructor’s desk copies are ordered from the publisher by the instructor. Each faculty member is<br />
responsible for his/her own copy.<br />
2. From the Bookstore:<br />
a) If a textbook is needed immediately for an instructor he/she may purchase a copy of the book from the<br />
Bookstore.<br />
b) Please note: Book(s) must be returned within FOUR weeks from the date of purchase. When requesting a<br />
desk copy from the publisher, please ask for an “unmarked” copy to replace the borrowed Bookstore<br />
copy(ies).<br />
c) Once an unmarked copy has been obtained directly from the publisher, (within a 4 week time frame from<br />
purchase) the instructor may bring the book and <strong>Ohlone</strong> <strong>College</strong> Bookstore receipt to the bookstore for<br />
refund. Book(s) that are used, or are stamped with “complimentary copy,” “desk copy,” or similar wording<br />
cannot be accepted for a refund.<br />
E Prerequisites, Corequisites, and Advisories<br />
1. Prerequisites are conditions of enrollment a student is required to meet in order to demonstrate current readiness<br />
for enrollment in a course or educational program. Examples are courses in sequence; prerequisites demanded<br />
by <strong>Ohlone</strong> <strong>College</strong>, the UC/CSU system, other colleges and universities, and/or by licensing agencies for<br />
example, the Board of Registered Nursing. Students will not be able to register for classes for which <strong>Ohlone</strong><br />
does not have record that they have successfully completed the prerequisites. If students have registered for a<br />
course while still completing the prerequisite, they will be dropped from the course after final grades are posted<br />
if they have not met the requirement of a grade of C or better in the prerequisite course. Students who have<br />
completed a prerequisite at another college or university will need to meet with an <strong>Ohlone</strong> counselor about<br />
getting the perquisite waived. Per Title 5, K-12 classes cannot be used to meet college prerequisites. The<br />
instructor’s signature on an Add Form does not waive any prerequisites.<br />
2. Corequisites are conditions of enrollment consisting of a course a student is required to take concurrently in<br />
order to enroll in another class.<br />
3. Advisories are conditions of enrollment a student is advised, but not required, to meet before, or in conjunction<br />
with, enrollment in a course or educational program. Our recommended skills prerequisites are examples.<br />
14
Refer to Appendix B for the District Policy on Prerequisites, Corequisites, and Advisories.<br />
F Pass/No Pass<br />
1. Some courses are offered in which students do not receive letter grades and instead receive either “pass” (P) or<br />
“no pass” (NP). In addition, in some cases an individual student may enroll in an evaluative (letter-graded)<br />
class and elect to take that class “Pass/No Pass”. Some courses are also available for Credit by Examination.<br />
2. In order to take a class for pass/no pass credit, the student must submit a pass/no pass credit authorization form<br />
to Admissions and Records by the date published in the class schedule.<br />
3. These procedures are described in Appendix C of this handbook, as well as in the <strong>Ohlone</strong> <strong>College</strong> catalog.<br />
<strong>Faculty</strong> should consult their Dean for further details. <strong>Faculty</strong> should make their students aware of this option if<br />
it applies to their classes.<br />
G Class Cancellations<br />
1. <strong>Academic</strong> Deans monitor class enrollment by daily enrollment reports prior to and during the first week of<br />
registration, especially when they are concerned about course enrollment figures. Decisions regarding course<br />
cancellations involve a wide range of factors and it is impossible to give a standard enrollment number for a<br />
course to run. However, if pre-registration for a course is low, an instructor should check with the appropriate<br />
Dean’s office to see if it may be canceled.<br />
2. See also “<strong>Faculty</strong> Assignment Contract” in Section V of this handbook for information regarding the impact of<br />
class cancellations on adjunct faculty employment.<br />
H Attendance<br />
1. Access to Class Records<br />
a) By using WebAdvisor, the online records system, you may access your class records online at any<br />
time for:<br />
1) Enrollment information, including waitlists<br />
2) Class rosters<br />
3) Mid-term and final grade submittal<br />
b) WebAdvisor is available to all faculty via the college website, www.ohlone.edu. After establishing<br />
a web services account and setting your own password, you will receive a user ID via e-mail. You<br />
can then access your class records directly online and in real time. Online instructions are<br />
available on the <strong>College</strong> website under Resources for <strong>Faculty</strong>. Please review section III regarding<br />
establishing a web services account (WebAdvisor).<br />
2. Adding Students<br />
a) Maximum enrollments are established for all classes and are determined by the Dean of your<br />
division. Instructors may sign student add cards for a closed class at their own discretion (unless<br />
your Dean has indicated otherwise). Usually, there are some students who register for a course and<br />
then do not attend (No shows). Instructors are required to drop No Show students on the first day<br />
of class to make room for students on waitlists. Dropping No Show students is also a requirement<br />
under federal and state Financial Aid regulations.<br />
b) Others students who have not registered will sometimes attend the first class meeting hoping that<br />
registered and waitlisted students do not show. Again, instructors may, at their discretion, accept<br />
or turn away students based upon available space. Instructors are encouraged to direct students to<br />
add to the waitlists when space exists. If accepted, these students must either register for the<br />
class on WebAdvisor or submit a signed add card to the Office of Admissions & Records.<br />
3. Verifying Information<br />
a) Students who do not register may not receive credit and /or grades for courses attended. Please<br />
check your rosters and do NOT allow students who are not listed on your rosters to remain in class<br />
or to turn in work. If a student in not officially enrolled for a class by the last day to add, he or she<br />
should be directed to leave the class. You can avoid this unpleasant situation by being diligent in<br />
managing your roster at the very BEGINNING of the class. The college does not receive<br />
apportionment (funding from the state) for students who are not registered and they are not<br />
15
covered by the <strong>College</strong>’s liability insurance. The <strong>College</strong> is put in serious liability when<br />
instructors do not abide by this policy.<br />
4. Withdrawal from a Class<br />
a) Student-Initiated Withdrawals: Students may withdraw a class at any time through the last day to<br />
drop with a W for the class. This is accomplished by dropping online via WebAdvisor or<br />
submitting a Drop Form to Admissions & Records. Drop deadlines are available on your roster<br />
and for students in WebAdvisor and in the printed Class Schedule. These drops will show up on<br />
faculty rosters as they occur throughout the term. <strong>Faculty</strong> can check for active students at any time<br />
via WebAdvisor.<br />
b) Instructor-Indicated Withdrawals: Instructors should use Midterm Grading Roster in WebAdvisor<br />
to drop inactive students – including “No Show” students – from their class roster. Please make it<br />
a habit to do this as this will help reduce and eliminate unnecessary administrative disputes<br />
(petitions) later. <strong>Faculty</strong> will enter a “W” in the Instructor Drop Column as a flag for Admissions<br />
& Records to drop the student. It should be made clear to students, however, that ultimately it is<br />
their responsibility to ensure that they officially withdraw or are withdrawn from a class they do<br />
not plan to complete. Because an evaluative grade MUST be assigned to any student whose name<br />
appears on a Final Grade Roster, failure to do so will result in a failing grade.<br />
I Deaf Students<br />
1. <strong>Ohlone</strong> <strong>College</strong>’s community of students includes a large number of deaf, hard of hearing and disabled students.<br />
These students enroll in:<br />
J<br />
a) classes which are part of the Deaf Preparatory Program, taught exclusively in American Sign Language<br />
(ASL)<br />
b) all other classes taught on campus, using ASL interpreters, Real-Time captioners, notetakers, alternative<br />
testing accommodations, and/or any other educations accommodations which maybe required to provide<br />
equal access to course materials<br />
2. Appendix D of this handbook provides guidance on working with Deaf, hard-or-hearing, or DSPS students. For<br />
more detailed information, consult the handbook distributed by the DSPS Accommodations/Interpreting<br />
Services department, consult the <strong>Ohlone</strong> <strong>College</strong> Deaf Studies and Special Services Webpage, at<br />
http://www.ohlone.edu/org/dsps/ or contact the Interpreter/Accommodation Services Supervisor, Kelly<br />
Wilmeth, at (510) 659-6271.<br />
Office Hours<br />
1. Full-time faculty are required to hold five office hours per week for student consultation and to assist with<br />
student advisement and job placement.<br />
2. Hoteling offices are available at both the Newark and Fremont Campus. Please contact your Dean for<br />
availability.<br />
3. Room 1407-A is equipped with computers and has workspace available for adjunct faculty use. Several small<br />
rooms on the second floor of Hyman Hall are available for meetings with students (contact the Language<br />
Arts/Social Sciences Division office, Ext. 6173). Also, several small rooms are available on the third floor of<br />
Building 1 for meetings with students (contact the Reference Librarian regarding the use of these rooms, Ext.<br />
6171).<br />
K Locked Classrooms<br />
1. Keys (fob buttons or card keys) are needed for most rooms which have equipment in them, including lab areas;<br />
other rooms are opened by custodial staff. Call Campus Security (Ext. 6111 – <strong>Ohlone</strong> campus or Ext. 2311 –<br />
Newark Campus) if you need a room opened.<br />
2. Keys for instructors are ordered by the appropriate Dean’s Office. Instructors pick up keys from the Campus<br />
Security Office in Building 20 – <strong>Ohlone</strong> campus or room 1001 Newark campus . You will be notified by the<br />
Division office, by e-mail, (or you can check with security) when your keys are ready to be picked up in<br />
Security. Once you have a key fob, any additional room access will be programmed once the request has been<br />
submitted. You will not receive notification when new rooms have been added to the fob.<br />
3. Adjunct instructors must turn in their key(s) to the Campus Security Office (Building 20- <strong>Ohlone</strong> campus or rm.<br />
1001 Newark campus) at the close of each semester unless they use the same classroom the following semester.<br />
16
4. A re-keying charge of $10.00 shall be made for each key not returned.<br />
L Supplies<br />
1. Use office supply requisition forms to order transparencies, miscellaneous desk supplies, etc. The form is<br />
available from any Dean’s Office, and requires the Dean’s approval.<br />
M Field Trips<br />
1. Due to budget constraints, only trips that will be “no cost” to the <strong>College</strong> will be approved. <strong>Faculty</strong> who are<br />
contemplating field trips or any other meetings of a class off campus, must receive prior written<br />
authorization. In addition, students must fill out a release form before the trip. Forms are available at any<br />
Dean’s office. Requests should be turned in at least two weeks prior to the event. Please read “Regulations for<br />
Instructional Field Trips” in Appendix E of this handbook.<br />
N Grades<br />
1. The <strong>Ohlone</strong> <strong>College</strong> grading policy is provided in Appendix C of this handbook. It includes a list of grade<br />
options (and their corresponding symbols), explanations of incompletes and withdrawals, descriptions of<br />
pass/nopass and credit by examination, and explanations of academic probation and dismissal. This grading<br />
policy is consistent with Title 5 of the California Education Code.<br />
2. Final Grade pages are available on WebAdvisor. Short-term class grades are due within 48 hours of the day of<br />
your last final exam. Semester length class grades are due according to the date posted on the <strong>Academic</strong><br />
Calendar. Grades will be posted to the student’s record within 48 business hours after being submitted by<br />
faculty, thereby students can access grades on WebAdvisor. Currently, requested grade reports are printed upon<br />
student request shortly after the semester length class grade submittal deadlines.<br />
3. Instructors are encouraged to copy their WebAdvisor Grade Rosters; this backup documentation often proves<br />
invaluable to the Office of Admissions and Records in answering questions that invariably arise regarding<br />
grades and attendance.<br />
4. Instructors are urged to maintain back-up records for one year which clearly indicate how grades were<br />
determined in preparation for students who may protest their final grade. <strong>Academic</strong> procedures provide<br />
students the right to dispute a grade within one year of the posting of the grade. All supporting materials<br />
related to grade calculations should be kept for at least that period of time. Course syllabi should be clear about<br />
how grades will be determined. Following these two practices will help avoid grade disputes.<br />
O Inappropriate Student Behavior<br />
1. Unfortunately, there are times when individual students may behave inappropriately in class. Such behavior<br />
could include being nonattentive, being minorly disruptive, being verbally harassing or, in the extreme, being<br />
physically violent.<br />
2. Appendix G of this handbook provides guidance on how to handle such situations. In addition, Appendix H<br />
shows the Standards of Student Conduct at <strong>Ohlone</strong> <strong>College</strong>. Please familiarize yourself with these so that you<br />
can best handle such situations if they arise.<br />
3. Please do not hesitate to contact the Counseling department at 659-6110 if you have any questions or concerns<br />
about student behavior.<br />
P Final Exams<br />
1. All classes must incorporate a comprehensive assessment, examination, or project.<br />
2. Classes will meet during finals week, according to the official final exam schedule. Activity courses may<br />
substitute a public performance for a meeting during final’s week with the Dean’s permission.<br />
3. A two-hour final exam is encouraged. However, faculty whose courses do not require a final exam may<br />
conduct a two-hour class centered around an alternative activity. (Alternatives to a final exam can include a<br />
performance, a class project, presentations, or other student activity that is relevant to the course.)<br />
Q <strong>Academic</strong> Dishonesty<br />
<strong>Academic</strong> dishonesty defrauds all those who depend upon the integrity of the <strong>College</strong>, its courses, and its degrees and<br />
certificates. In a broader sense the public is defrauded if faculty knowingly or unwittingly allows dishonest acts to be<br />
17
ewarded academically. <strong>Faculty</strong> should make every reasonable effort to foster honest academic conduct. Specifically,<br />
examinations should be appropriately proctored or monitored to prevent students from copying or exchanging information.<br />
Examinations and answers to examination questions should be secured in such a way that students cannot have prior access<br />
to them. If the faculty member believes that there is evidence of academic dishonesty on the part of a student, it is the faculty<br />
member's responsibility to take appropriate action in accordance with this policy and submit the <strong>Ohlone</strong> <strong>College</strong> <strong>Academic</strong><br />
Dishonesty Reporting Form (Appendix I).<br />
Students at <strong>Ohlone</strong> <strong>College</strong> have the right to know what constitutes academic dishonesty in each course in which they are<br />
enrolled. <strong>Faculty</strong> members should apprise their classes of the ethical standards required in their courses and the permissible<br />
procedures in class work and examinations. If feasible, this information should be presented in the course syllabus and/or on<br />
examination questionnaires. If it is not feasible to include this information on the course syllabus, the policy should be<br />
referenced on course outlines. Students should be informed of the consequences of violation of these standards, their rights<br />
of appeal, and the procedures to be followed in the appeal.<br />
R Frequently Asked Questions<br />
http://www.ohlone.edu/org/academicaffairs/facultyfaqs.html<br />
18
III Enrollment Management<br />
A Using WebAdvisor (WA) to Manage Your Records for Attendance and<br />
Grading<br />
A variety of screens are available for you to manage your course enrollments and grading, but first you need to set up a web<br />
services account. <strong>Faculty</strong>, (full-time and adjunct), are eligible to establish these services. The steps are simple and can be<br />
completed in about 5 minutes via the <strong>College</strong> web page (www.ohlone.edu).<br />
Establishing a WebAdvisor account: Step by step instructions<br />
Step 1: Go to the <strong>College</strong> website, www.ohlone.edu.<br />
Step 2: Click the WebAdvisor link in the top right corner.<br />
Step 3: Click Sign up for WebAdvisor access.<br />
Step 4: Under Step 2, click I need an <strong>Ohlone</strong> <strong>College</strong> web services account.<br />
Step 5: Complete all required fields as indicated in the next illustration to create your password and<br />
security question. Please note that the information you enter in the online form shown below must match the<br />
information that you submitted on your original <strong>Ohlone</strong> <strong>College</strong> application. If some piece of information does not<br />
match, you will receive an error message “Invalid Data”. You can click the back button and re-enter your<br />
information. If this error persists, you must contact Human Resources to verify your information.<br />
Step 6: Click Submit to establish your account. Be sure to record your password.<br />
19
After completing the previous process, you will receive an e-mail confirmation of your request for WebAdvisor access as<br />
well as your username. You may now return to Step 2 to log in to WebAdvisor. Click on the “Log In” link at the top of the<br />
page as shown in the next figure.<br />
You will see the following screen. Please enter your username and password. Your username (received in your confirmation<br />
e-mail) will be the first initial of your first name, your last name and possibly a number.<br />
You will then see the following page after logging in. Now click the <strong>Faculty</strong> link on the right side.<br />
20
You next screen shows the <strong>Faculty</strong> intro screen that gives you access to the various options you have or utilizing your rosters,<br />
submitting grades and various other items.<br />
21
Listed below is a quick overview of the WebAdvisor screens available to you. After reviewing this section, you will find<br />
directions for establishing a WebAdvisor account. This is required before you can log in to view and use the rosters that<br />
correspond to your sections for a specific term.<br />
WA SCREENS<br />
Class Roster<br />
WHAT YOU CAN DO ON IT<br />
An alphabetical listing of all students registered for the section.<br />
A chronological listing of each student who has been added to your waitlist<br />
appears at the bottom of the class roster.<br />
Grading (2 options)<br />
Mid-term/Intermediate<br />
Grading Roster<br />
Place a “W” in the first column drop a student from your roster. This<br />
procedure allows you to report “No Shows” to clear space in your class, as<br />
well as report students who have stopped coming to class. The remaining<br />
columns allow you space to post grades that are visible but are not recorded<br />
in the academic record (you will not need to use these).<br />
Final Grading Roster<br />
My Class Schedule<br />
Search for Classes<br />
At the end of term, you must submit final grades here for each student, as<br />
well as attendance hours for courses that have irregular or TBA schedules.<br />
View your schedule, room assignments, and class meeting times on this<br />
page.<br />
This search engine allows you to view your courses and enrollments on one<br />
page by searching on your last name. You may also view detail on course<br />
descriptions and prerequisites for each class. This search engine also allows<br />
students to search for classes.<br />
1 Class Roster Screen<br />
The Class Roster screen provides a list of active students in your courses, as well as their contact information (e-mail and<br />
phone number). The first group of students registered in the course is coded as Add or Register in the “Status” column on the<br />
class roster and these students appear on the class roster in alphabetical order. The next group of students on the class roster<br />
would be waitlisted for the section. These students are coded as Wait in the “Status” column on the class roster and they are<br />
listed in chronological order after the registered students. The class roster will have the students listed in the order that they<br />
added themselves to the waitlist. The example below does not have any waitlisted students. If it did, they would appear after<br />
line 21.<br />
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2 Advantages of Waitlists<br />
For <strong>Faculty</strong>: You now have a list of qualified students who have already passed prerequisite and other registration blocks,<br />
hopefully resulting in a more stable list of students on the first day of class.<br />
For Students: They can sign up once and be registered from the waitlist as vacancies open in first come, first served order,<br />
versus registering by using WebAdvisor and finding a space as another student has just dropped.<br />
For Deans: They now have an accurate idea of the demand for specific sections; this information can be used to determine<br />
when to add additional sections.<br />
Every section’s capacity has been adjusted to accurately represent the current number of seats in the classroom. In general,<br />
every class section has been given a waitlist of 10 or fewer students. This number can be controlled, increased, or decreased<br />
even to 0 by the Division Office only. Students are only allowed to sign up on a waitlist for one section of any course.<br />
Students are free to add and remove themselves from waitlists at any time.<br />
3 How Waitlists Work<br />
If your section is full, students are asked on WebAdvisor (or at the Admissions and Records Window-rare instances) if they<br />
wish to add themselves to the waitlist for the section. As long as students are on a waitlist, other students cannot register<br />
themselves into the section through WebAdvisor; the only option is to add to the waitlist. In effect, the dynamic, real-time<br />
registration process for that given section will be suspended. When students add to a waitlist, WebAdvisor will only screen<br />
for initial qualification at the time of addition, issues such as having valid registration coding, having a clear balance or<br />
registering with the appropriate priority. A variety of variables can change after a student adds to a waitlist so when an open<br />
space is available, WebAdvisor will perform the final qualification check and will not register students that have any of the<br />
following disqualifiers:<br />
1. Course conflicting with another class on the student’s schedule<br />
2. Failed a prerequisite that was in progress/not completed a prerequisite<br />
3. Exceeded the number of times allowed to take a course<br />
4. Unit overload that would be caused by the course in question<br />
Students who add to a waitlist appear in chronological order on your roster.<br />
Each day a process is run in Admissions and Records that checks for any drops (student dropping themselves or system<br />
dropping due to non-payment, students have 5 days to pay after registration for each set of courses) and then adds qualified<br />
students from the waitlist into those vacancies. Currently, students do not receive automated e-mail notification regarding<br />
entry from waitlists. They are informed of the need to routinely check WebAdvisor and view their class schedule. If the<br />
student does not wish to accept the registration, the student must drop from the waitlist. In this way eligible students are able<br />
to “electronically stand in line” to get the next available space in a class.<br />
4 <strong>Faculty</strong> Control<br />
As of the first day of school, the dynamic, real-time registration process is suspended so that instructors have control over<br />
their classes. Students will still have the ability to add themselves to waitlists and you will still have access to see those lists<br />
on your roster. Students will only be registered into your section from your direction, as you have done in the past. You may<br />
do this by:<br />
• Adding waitlisted students that show up the first day via WebAdvisor.<br />
• Submitting an add card to Admissions and Records. However, remember that signing an add card for a student not<br />
on the waitlist does not ensure that the student has submitted an application, met prerequisites, or cleared other<br />
blocks to registration. It is advisable to inform students to first get on your waitlist!<br />
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Since students know their number on the waitlist, Deans and Student Services strongly suggest that you sign students into<br />
available space via your waitlist and not by any other method. If you sign an add card for a student not on the waitlist and/or<br />
over-enroll sections, be aware that you may not have enough seats available in the classroom.<br />
Because wait listing better controls enrollment in “Filled” or “Closed” classes, the need to add the instructor signature flags is<br />
not needed until the end of the first week. All classes will be open to enrollment and controlled by waitlists through the first<br />
week of class. After that time, semester length classes will be blocked from anything except faculty-directed adds. Please<br />
keep in mind that these procedures and protocols can change from one semester to another based on enrollment priorities that<br />
are in effect.<br />
5 Grading Screens<br />
1. Select the WebAdvisor link for <strong>Faculty</strong>. On the next screen, select Grading.<br />
2. Enter your username and password.<br />
3. Select the term and then select “Final” or “Intermediate” grading.<br />
4. Select the section (you can only view or edit one section at a time).<br />
6 Mid-term/Intermediate Grading Screen<br />
Use the Mid-term/Intermediate Grading screen to inform Admissions & Records of your decision to drop no shows and other<br />
non-attending students. The first grading column “Instructor Drop” must be used to enter a “W” (Withdrawal) grade. Please<br />
note that Admissions & Records must manually drop each student that an instructor wishes to drop. This process is not<br />
automated. If a student that you dropped remains on your schedule, it is because the request has not been processed. Your<br />
patience is appreciated, but please contact the Registration Coordinator or the Dean of Admissions and Records if you think<br />
there is a problem.<br />
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7 Final Grading Screen<br />
The Final Grading screen is used to enter final grades and, in the case of a positive attendance class, the positive attendance<br />
hours used for apportionment.<br />
• Acceptable grades are A, B, C, D, F, I (Incomplete) and AU for audits.<br />
• Incomplete grades also require an expiration date, no greater than 1 year, signifying the time that the “I” grade will convert<br />
to an “F”. If a student completes their work prior to the expiration date, a standard letter grade can replace the “I”.<br />
• Intermediate grades, in our case, W’s are displayed, but cannot be modified from the Final Grade screen.<br />
• Positive attendance hours must be entered along with final grades, or instructor drops, for non-census based classes. The<br />
total class hours are posted in the header information, for your reference.<br />
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IV Support Services for your Students<br />
A Counseling<br />
1. Students are encouraged to see counselors at least once a semester where so that they may be given academic<br />
guidance related to their transfer or career goals. Students are advised to enroll in a Personal Development<br />
course where they will have the opportunity to learn about study skills, time management, test taking, and the<br />
overall transition to college. The counseling department is very visible on campus and also publishes<br />
information about student success and transfer workshops on the <strong>Ohlone</strong> website and in various college<br />
publications, flyers and other messages to students.<br />
2. Instructors are invited to contact counselors regarding student concerns. Counselors will work with instructors<br />
and may recommend students to appropriate services. Referrals include, but are not limited to student health<br />
center, personal counseling, tutoring, reading/writing/math lab, financial aid office, transfer & career services,<br />
community agencies, and/or faculty members.<br />
3. While the Counseling department no longer has a formal “<strong>Academic</strong> or Early Alert Project” we are very<br />
interested in helping your students achieve success and would like to offer assistance to students that you<br />
identify as needing extra help. Please refer any student needing assistance to the counseling office; they will be<br />
offered an individual appointment. We also offer specific workshops targeting students who are on academic or<br />
progress probation as part of our Student Success Program.<br />
4. The Student Success Program works with students on probation, subject to dismissal, or dismissal status<br />
because of a Cumulative GPA below 2.0 or an extensive amount of W, I or NC grades. Students on one of the<br />
aforementioned statuses are notified by e-mail or mail and are required to attend at least one Student Success<br />
Workshop. They utilize progress reports from instructors. If these students are on dismissal status and would<br />
like to be considered for re-admission, they must complete a reinstatement petition and have it approved by a<br />
counselor.<br />
5. The Student Services staff works as a team in providing services for all students. Admissions & Records and<br />
Counseling have partnered to reach out to all students with an effective course registration process.<br />
Additionally, students on academic probation status are encouraged to see counselors for additional assistance<br />
in the Student Success Program.<br />
6. We have a faculty member devoted to providing personal counseling services for all students. This counselor<br />
will be available for crisis counseling and intervention as well as short term counseling services. They offer<br />
support groups and workshops to aid students with college and personal life adjustment issues. This faculty<br />
member is also be available to assist and train faculty and staff in dealing with students having personal<br />
difficulties. Please refer to the counseling and student health center websites to view current personal<br />
counseling offerings.<br />
B English & Math Learning Centers<br />
1. These specialized facilities offer tutoring and self-help computer programs and materials in math, ESL, reading,<br />
and writing to all students without charge. Instructors are encouraged to refer students needing specialized<br />
tutoring or other assistance.<br />
2. Fremont Location - the English and Math Learning Centers are located on the second floor of Hyman Hall,<br />
Building 12.<br />
3. Newark Location – the English Learning Center is located in the Learning Resource Center Rm. 1124. The<br />
Math Learning Center is located in rm. 2306.<br />
C Online Courses<br />
1. <strong>Ohlone</strong> <strong>College</strong> Online<br />
http://www2.ohlone.edu/instr/onlineeducation/<br />
Staff for online support is located at the Newark Center for Health Sciences, (NCHST). The website offers an<br />
online introduction to the course management software used to deliver online courses.<br />
2. What are online courses like?<br />
<strong>Ohlone</strong> <strong>College</strong> offers courses which are fully online, hybrid, and web-enhanced. To browse <strong>Ohlone</strong> <strong>College</strong>’s<br />
selection of fully-online courses, visit WebAdvisor at: https://webadvisor.ohlone.edu/ and search for classes<br />
under the location “Online Classes.”<br />
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A typical online course delivers course materials over the web in the format of web pages, audio/video clips and<br />
other multimedia formats. Assessment is usually done weekly with online quizzes, projects and assignments.<br />
Communication is achieved through the use of online collaboration software, such as Blackboard,<br />
cccconfer.org, discussion boards, chat and email. If you are considering taking an online class, and have more<br />
questions please do not hesitate to contact us at ecampus@ohlone.edu or call<br />
(510) 979-7579 or (510) 742-3130.<br />
Online courses at <strong>Ohlone</strong> are a great way to earn college units. To register for an online course, log in to<br />
WebAdvisor and follow the same steps that you would for a classroom course. Then, instead of going to class<br />
physically, log in to Blackboard to enter the course, and proceed from there, submitting all coursework<br />
electronically.<br />
Online classes at <strong>Ohlone</strong> <strong>College</strong> are ADA-compliant, and a variety of services exist for students with different<br />
accessibility needs. If students or faculty have questions about how to make or access ADA-compliant courses,<br />
they should contact Lesley Buehler at lbuehler@ohlone.edu.<br />
3. Help Desk<br />
This desk provides answers to technical questions related to online courses.<br />
Hours: Monday through Friday, 9:30 a.m. – 6:00 p.m.<br />
Staff: Quan Nguyen, Room: NC1112<br />
E-Mail: ecampus@ohlone.edu<br />
All emails and voicemails are answered within 24 business hours.<br />
For after-hours please use our 24/7 hotline. They can be reached by dialing toll free to 1-866-259-6244<br />
or by logging in via http://d2.parature.com/ics/support/default.asp?deptID=8108 and creating a new ticket.<br />
D Learning Disabilities Program<br />
1. You may find students who are not doing well in your class although they appear to be working hard but<br />
showing little success. Such students may have a learning disability and should be referred to the Disabled<br />
Student Services Program. <strong>Ohlone</strong> <strong>College</strong> has a Learning Disabilities Specialist who can test students for<br />
learning disabilities. We also have an LSP (Learning Skills Program) which offer courses that teach<br />
compensatory strategies to assist with learning difficulties.<br />
E Associated Students of <strong>Ohlone</strong> <strong>College</strong> (ASOC)<br />
1. The Associated Students of <strong>Ohlone</strong> <strong>College</strong> (ASOC) is the student government on campus. Through income<br />
from the $5 Student Activity fee and a percentage of profits from the Cafeteria and snack machines, the ASOC<br />
is able to provide some extra educational/social funding. Should you desire to purchase equipment or bring a<br />
speaker to campus, you may approach the ASOC for monetary help and support. Forms are available through<br />
Campus Activities (Building 7, 2 nd floor.). Your presence at an ASOC meeting to present your proposal is<br />
requested (the Council meets Tuesdays at 1:00 p.m. in room 7101).<br />
2. Student clubs play an important role in student life at <strong>Ohlone</strong> <strong>College</strong>. There are approximately 20 active clubs,<br />
each providing students a unique opportunity for personal, social, intellectual, spiritual, and athletic<br />
development. The clubs are formed by and serve students in accomplishing a purpose and reaching a collective<br />
goal. If you are interested in becoming a student club’s faculty/staff advisor, contact Campus Activities at Ext.<br />
6255, Building 7, 2 nd floor. Additional information can be found in the Inter Club Council (ICC) <strong>Handbook</strong>,<br />
available on the Campus Activities/Club Webpage.<br />
F Peer Mentor Program<br />
1. The Peer Mentor Program is designed to provide outreach and retention services to future and current <strong>Ohlone</strong><br />
students. Mentors are selected to do a wide variety of projects, including: speeches to high school students,<br />
college fair visits, information tables, Welcome Day and leading campus tours. Should you identify a potential<br />
“leader” in one of your classes, please refer them to the counseling office.<br />
G Tri-Cities One-Stop Career Center<br />
The Tri-Cities One-Stop Career Center is open to students and residents of the community for job search and career<br />
development activities. We offer a wide range of services including workshops on job search strategies, assistance<br />
with resume writing and interviewing skills, career assessment, and individualized job search support. We provide<br />
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esources including: computers with high speed Internet access, phones, and labor market information, books,<br />
videos and newspapers. We also assist employers in their recruitment efforts. All of our services are provided at no<br />
cost.<br />
We are a member of Eastbay Works, a regional partnership funded by the Department of Labor and the State of<br />
California, designed to coordinate employment activities throughout Alameda and Contra Costa Counties. Our<br />
Center is open Monday and Wednesday from 9:00 a.m. - 5:00 p.m.; Tuesday and Thursday from 12:00 p.m. -<br />
7:00 p.m. and is closed on Fridays. Our Center is a partner of <strong>Ohlone</strong> <strong>College</strong> Newark Campus and is located at<br />
39399 Cherry Street, Newark CA. For more information, contact us at<br />
(510) 742-2323 or visit us on the web at www.tricitiesonestop.com<br />
V Support Services for <strong>Faculty</strong><br />
A Media Services<br />
1. HELP FROM STAFF: Media Services is located in the Library. Call Ext. 6280 for consultations and<br />
assistance.<br />
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2. VIDEOTAPES: All videotapes and DVDs are listed in the library’s online H.A.N.S. catalog,<br />
http://www2.ohlone.edu/org/library/. All videotapes and DVDs are kept at the Circulation Desk. To check out<br />
a video from the library, bring a photo ID to the Circulation Desk. You can reserve them in advance, either by<br />
contacting Lead Library Technician Jamillah Gabriel at jgabriel@ohlone.edu or by locating the item in the<br />
online catalog (HANS) and clicking “Make A Request”. You can return videotapes to the Circulation Desk at<br />
either campus (when the library is open); the book drop in the foyer outside the Fremont campus library (at any<br />
time); or to the Book Drop located in Parking Lot P (right near the path entering campus by Building 7).<br />
3. EQUIPMENT: Delivery clerks deliver some equipment to classrooms, and pick up and return items to the<br />
Media Center after class. All rooms are equipped with overhead projectors and screens, and most have<br />
TV/VCRs. Other equipment available includes: slide projectors, P.A. system, lapel mike, camcorders, audio<br />
cassette player/recorders, LCD projectors, 16 mm projectors, laptop computers, and computers with projection<br />
devices.<br />
4. REQUEST FORMS: To arrange delivery of videotapes and/or media equipment, complete request forms via<br />
the electronic form on the Media Center webpage: http://www.ohlone.edu/org/media_ctr/request.html<br />
Or, you can collect a paper form at the Library Circulation Desk.<br />
5. We encourage you to contact Media Services at Ext. 6280 to discuss media and equipment problems, burned<br />
out projector bulbs, etc., and to order equipment. Please DO NOT MOVE OVERHEAD PROJECTORS<br />
FROM ONE ROOM TO ANOTHER. Notify the Media Center ASAP if a bulb burns out and state the room<br />
number.<br />
6. At the Newark Campus, classrooms are equipped with a TV/VCR, overhead projector and screen. We request<br />
that this equipment not be placed on the floor or student desks, or on an unstable piece of furniture. PLEASE<br />
DO NOT MOVE A.V. EQUIPMENT FROM ONE ROOM TO ANOTHER. Notify the NCHST front office if<br />
a bulb burns out or if the equipment is not working properly. Videocassettes and other AV materials must be<br />
ordered from the Media Center (659-6280) on the Fremont campus. Request forms can be obtained from the<br />
Media Center or at the NCHST front office. Your videocassettes will be delivered from the main campus on the<br />
day that your class is held. Please return them to the NCHST front office at the end of your class period so that<br />
they can be returned to the main campus in a timely manner.<br />
B Duplicating Services<br />
Central Services Center – Fremont Campus<br />
Hours, Duplicating Center Location, Telephone, Staff<br />
Hours of Operation<br />
Monday - Friday: 8:00am - 2:00pm<br />
Saturday, Sunday, Holiday: CLOSED<br />
When the Duplicating Center is closed, faculty can use the Self-Service Lobby Copier.<br />
Location, Telephone<br />
Building 1, Second Floor, Room 1213 (Campus Map)<br />
(510) 659-6211 or (510) 659-6012<br />
Staff<br />
Maria Rocha<br />
Duplicating Request Form<br />
http://www.ohlone.edu/org/centralservices/ - click on the link - duplicating request form.<br />
Guide for Duplicating Services<br />
Duplication consists of photocopying, digital imaging, and color copies. White, color, or special paper is supplied with these<br />
services. Customer supplies letterhead stock and must be pre-approved by the Duplicating staff. Transparencies are available<br />
at your Division Dean's office.<br />
Self-Service Lobby Copier<br />
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The lobby copier is located across from the mailroom. The copier is available for faculty use only. A copier code must be<br />
obtained from the appropriate Division Dean. Codes are cleared every Monday and each instructor has a limit of 300 copies<br />
per week. The lobby copier is stocked with white 8 1/2 x 11 paper. Any other requirements must be submitted to the<br />
Duplicating Center. Mailroom will clear machine problems and keep the paper trays full.<br />
Levels of Service<br />
Mailroom provides 4 levels of service:<br />
1. Quick Copy: Limited copies to cover emergencies and other unforeseen situations at the walkup copier in the hallway.<br />
2. Express – same day Service: Orders submitted in the morning will be delivered that afternoon. Jobs received in the<br />
afternoon will be ready the next morning.<br />
3. Normal Service: Standard 24 hour turnaround. Complex jobs may take longer.<br />
A Duplicating Center Request Form (MS Word) is submitted to the Duplicating Services Center for all express and<br />
normal jobs. If help is needed to complete the Duplicating Center Request Form or questions need to be asked, a<br />
Duplicating / Mailroom counter clerk will help the customer.<br />
If the finished job is not an exam, it will be placed in the requester’s mailbox. If it is an exam, it will be secured behind<br />
the Mailroom counter and a slip will be placed in the requesters mailbox for pick up. Simply pick-up the exam at the<br />
mailroom counter during regular hours. The requestor must sign for all exams and must give a verbal authorization to<br />
Mailroom for anyone else picking up the exam.<br />
The two other options for handling tests are:<br />
a. Have the exam placed in the appropriate mailbox. The place exam in mailbox box must be checked and a<br />
signature is required.<br />
b. Test may be left in a locker in the mailroom only upon request.<br />
Please note that delivery/pick-up times vary, especially jobs that are sent off campus due to courier time.<br />
4. Duplicating requests are also accepted by email. Please follow these guidelines to assist us in completing your requests<br />
in a timely manner:<br />
a. Adobe PDF files are preferred. The Duplicating Center cannot modify files.<br />
b. Duplicating requests should be emailed to ohlone@e-arc.com and must include a completed Duplicating Order<br />
Form (MS Word) as an attachment, along with the PDF file(s) to be duplicated.<br />
c. All files/masters will be copied as submitted. Please take the time to proof all final documents and complete<br />
instructions on request form.<br />
d. If copies need to be double-sided and some need to be single-sided, please send to two separate files with<br />
separate Duplicating Request Forms. One submission for the double-sided job, and one for the single-sided job.<br />
e. Must be submitted as 8 l/2 x 11 originals.<br />
If there are any concerns or questions, please contact the mailroom! If there needs to be any discussion on the various jobs<br />
for layouts, scheduling, etc., set up an appointment to see Duplicating personnel. Large and unusual requests must be<br />
scheduled in advance.<br />
C Mail Services – Fremont Campus<br />
Hours, Mailroom Location, Telephone, Staff<br />
Hours of Operation<br />
Fall and Spring Semesters:<br />
Monday - Friday: 8:00am - 2:00pm<br />
Saturday, Sunday, Holiday: CLOSED<br />
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Summer Term:<br />
Monday - Thursday: 8:00am - 2:00pm<br />
Friday, Saturday, Sunday, Holiday: CLOSED<br />
Location, Telephone<br />
Building 1, Second Floor, Room 1213 (Campus Map)<br />
(510) 659-6211 or (510) 659-6012<br />
Staff<br />
Maria Rocha<br />
Guide for Mail Services<br />
Mail Services provides:<br />
Mail and package delivery to staff/faculty/department mailboxes in Central Services located in Building 1,<br />
Second Floor, Room 1213 (commonly referred to as the Mailroom).<br />
Processing incoming and outgoing U.S.P.S. mail.<br />
Our goal is to provide service that is courteous, economical and efficient. This guide will help you expedite<br />
your mail efficiently and effectively.<br />
U.S. Postal Service Mail<br />
U.S. Postal Service Mail is defined as <strong>Ohlone</strong> <strong>College</strong> business mail requiring postage. For same day pickup of<br />
outgoing mail, present all mail as early in the day as possible.<br />
Your mail is important to us. To help expedite the processing of your mail please:<br />
Separate foreign mail from domestic mail.<br />
All international mail must be in envelopes<br />
Do not put personal mail in the Campus Mail stream<br />
Bundle outgoing envelopes and secure with a rubber band<br />
Postal Rates: Rate-based Pricing (Effective May 2009.)<br />
On May 14, 2007, the US Postal Service instituted a procedure they call Rate-based Pricing.<br />
The dimensions of a mail piece will play a major role in determining the prices we pay for first class mail.<br />
Rates for letters, large envelopes (flats), and packages (parcels), are no longer the same based on weight.<br />
For example: postage on a 2oz. letter may be .58 cents, while a 2oz. flat would cost .97 cents, same weight,<br />
different shapes.<br />
To save on first class postage costs, it is imperative that maximum effort be made to fold correspondence in<br />
such a manner that it will fit in a standard letter-sized envelope. The maximum size for a letter is 11 l/2 x 6 1/8.<br />
Anything over that is a flat or parcel and will cost more. Any questions or concerns, please contact the<br />
Mailroom!<br />
Addressing<br />
Use the following return address format for outgoing <strong>Ohlone</strong> <strong>College</strong> mail:<br />
(Name of Individual)<br />
(Department Name)<br />
43600 Mission Blvd.<br />
Fremont, CA 94539-5847<br />
Note: Do not use the old P.O. Box Address<br />
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Bulk Mail<br />
Bulk Mail Instructions, postal regulations and supplies, are available in the mailroom.<br />
Mail Preparation<br />
Departments are responsible for preparing, addressing, and filling out forms for the type of service desired.<br />
Overnight Shipping<br />
For a pick up before 2:00pm. obtain Fed Ex materials from the mailroom. FedEx will pick up your<br />
letter/package the same day, in most cases. After 2:00 p.m. materials may be obtained from the <strong>Ohlone</strong> <strong>College</strong><br />
Bookstore.<br />
FedEx (800) 463-3339<br />
Fed Ex will only pick up from the Mailroom (Building 1, Second Floor, Room 1213) or bookstore. Overnight<br />
envelopes may be dropped off at any Fed Ex Drop off box, as well.<br />
Newark Campus<br />
THE NEWARK CAMPUS MAILROOM<br />
The Fremont Campus Mailroom will handle U.S. mail, inter-campus mail, and small packages at the new<br />
Newark campus. Please be sure outgoing mail is in the Newark Mailroom before NOON for same day pickup.<br />
The Newark Mailroom is in room 2311.<br />
Newark Instructors, due to the limited size of the mailboxes, it is imperative that they be checked and emptied<br />
daily. This will ensure all mail is delivered properly. When mailboxes are full, department Deans will be<br />
notified.<br />
For security purposes, the Newark Mailroom will remain locked. If keys are needed, please contact your<br />
Dean’s office.<br />
Please note, for security purposes, the Newark campus will not handle personal mail. It should be taken directly<br />
to the post office or public mailbox.<br />
DUPLICATING – Newark Campus<br />
Requests for Central Duplicating can be submitted by sending an email with attachment to<br />
ohlone@e-arc.edu. Your email request should include the duplicating request form which can be located on<br />
the <strong>Ohlone</strong> website, specifically under Central Services at<br />
http://www.ohlone.edu/org/centralservices/. Duplicating requests can also be submitted utilizing inter-campus<br />
mail. Completed jobs may be picked up at either the Fremont or Newark campus mailroom, so please specify<br />
on your request form.<br />
NEWARK CAMPUS COPY CENTER:<br />
Room NC2221 codes and resets are managed by IT. Room NC2221 contains: Copier, printer, scanner,<br />
scantron, and two computers. <strong>Faculty</strong> office key opens the door.<br />
Local copiers at Newark have a limit of 500 copied per semester for faculty.<br />
Remember, Newark is a “green” technological campus, so paper copies should be kept to a minimum, be twosided,<br />
and be on recycled paper, whenever possible. The copiers at Newark have been equipped with scanning,<br />
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faxing, electronic document storage, and email capabilities. The use of this technology is highly encouraged.<br />
Training is being handled by the IT Help Desk by calling *7333 or helpdesk@ohlone.edu<br />
Services at our Newark Campus are limited. So, pre-planning is a must. With the shifting of personnel, some<br />
services at the Fremont campus will be impacted, including the necessity for closing the service window from<br />
time to time. For any questions, please contact the mailroom at extension 6012 or Diana Garza at extension<br />
2302.<br />
Frequently Asked Questions About Mail Services:<br />
Q. Is there a mailbox in the Fremont Mailroom for personal outgoing pre-stamped<br />
mail?<br />
Yes. Find the blue sign that reads "Personal outgoing pre-stamped mail."<br />
Q. What is the deadline for processing outgoing U.S. mail?<br />
Outgoing U.S. mail must be in the outgoing mail boxes by 11:30 A.M. daily<br />
Q. What express services are available?<br />
Priority Mail (2-3 days), Express Mail (overnight or next day), U.P.S. and FedEx.<br />
Q. When is incoming mail received?<br />
Daily at about 12:00pm (noon).<br />
Q. Do you sell stamps?<br />
No. Stamps may be purchased at the <strong>Ohlone</strong> <strong>College</strong> Bookstore.<br />
Q. When are packages (UPS and Express) received?<br />
Twice daily at about 10:00am and at about 3:00pm<br />
.<br />
Q. How frequently are mail, packages, duplicating jobs delivered to <strong>Ohlone</strong> <strong>College</strong><br />
employees at our Newark Campus?<br />
Duplicating jobs/mail is delivered every weekday in the early afternoon. Any outgoing mail/inter-campus mail<br />
is picked up at that time and distributed.<br />
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D Learning Resources Center<br />
1. LIBRARY COLLECTION: Visit the <strong>Ohlone</strong> <strong>College</strong> Library home page at<br />
http://www2.ohlone.edu/org/library/ to discover the wide range of resources available to faculty, students and<br />
staff at <strong>Ohlone</strong> <strong>College</strong>. You can search for physical books, electronic books, textbooks and audio-visual<br />
materials including instructional videos in H.A.N.S., the library’s online catalog. In addition, the library<br />
subscribes to a rich collection of electronic periodical databases that provide full-text access to thousands of<br />
journals, magazines and newspapers. In addition, all of these resources are accessible remotely. Reference<br />
Librarians are available at both the Fremont and Newark campus to help students locate resources for projects<br />
and assignments, as well as to answer any questions about accessing online and physical library items. For<br />
reference assistance, email librarians@ohlone.edu, or submit a question online via the Ask A Question page at<br />
http://www2.ohlone.edu/org/library/ask.html.<br />
2. RESERVE SERVICE: You may place books, articles, and audio-visual materials on reserve at the Circulation<br />
Desk of the Fremont or Newark campus by bringing in the items and filling out a Course Reserve form. For<br />
further information, email Learning Resources Technician Emily Grantz at egrantz@ohlone.edu or contact the<br />
Circulation Desk at Ext. 6160.<br />
3. MULTIMEDIA ITEMS: Laptops, Digital Cameras, Video Cameras, iPods, iPads, DVD players, Instructional<br />
Videos and other audio-visual materials are available from the Newark LRC Circulation Desk and may be<br />
signed out for classroom use. The Fremont LRC has a variety of Instructional Videos, as well as DVD players<br />
and headphones.<br />
4. LIBRARY INSTRUCTION: <strong>Faculty</strong> members may arrange for librarians to provide course-tailored library<br />
instruction sessions for their classes, focusing on such topics as basic research skills, information competency in<br />
a given discipline, or the use of the Internet for research. To schedule a library instruction session for a course<br />
based at Fremont, email KG Greenstein at kgreenstein@ohlone.edu. To arrange an instructional session for a<br />
Newark-based course, email Barbara Duggal at bduggal@ohlone.edu.<br />
E Professional Development<br />
Professional Development Funding Available<br />
The <strong>Ohlone</strong> <strong>College</strong> Professional Development Committee provides up to $500 per person each year, as funds are available<br />
from the District. The process and forms for application and reimbursement are available on the Professional Development<br />
website:<br />
http://www.ohlone.edu/org/profdev/forms.html<br />
<strong>Faculty</strong> Flex<br />
The Flex calendar was instituted at <strong>Ohlone</strong> <strong>College</strong> in Fall 1993. Its purpose is to provide professional development activities<br />
for faculty that will enhance learning in the classroom. Four days of the instructional calendar have been set aside for these<br />
activities.<br />
Full-time <strong>Faculty</strong>: Full-time faculty must attend one Professional Development (Flex) day at the beginning of the<br />
fall semester and at the beginning of the spring semester, and must fulfill an additional twelve hours with optional<br />
activities. These additional twelve hours can be completed by attending on-campus workshops (Floating Flex) or<br />
through individual projects approved in advance by their appropriate Dean. <strong>Faculty</strong> have until June 30 to fulfill their<br />
Flex obligations for that year. Hours missed will be deducted from sick leave.<br />
Adjunct <strong>Faculty</strong>: Adjunct faculty will receive compensation of up to a maximum of three (3) hours at the lab rate<br />
for one flex divisional meeting plus any other authorized flex activity per semester which they attend.<br />
Further information is available on the Professional Development website: http://www.ohlone.edu/org/profdev/facultyflex/<br />
Learning <strong>College</strong> Week<br />
Learning <strong>College</strong> Week is held the week before the start of each semester to provide learning opportunities for all <strong>Ohlone</strong><br />
<strong>College</strong> employees. The Professional Development Committee plans this week of stimulating workshops. Workshops are<br />
held on both campuses so please check the schedule carefully. For more information and the schedule of events, consult the<br />
Professional Development Website: http://www.ohlone.edu/org/profdev/profdevcalendar.html<br />
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Workshops on Curriculum Development, Teaching and Learning, and Program Review<br />
Workshops are available on Curriculum Development, <strong>Faculty</strong> Reflections in Teaching and Learning and Program Review.<br />
Contact Deb Parziale, Project Manager at dparziale@ohlone.edu or 510-659-6026 to schedule a workshop. The Student<br />
Learning Outcomes and Assessment (SLOA) website has additional resources. http://www.ohlone.edu/org/sloacomm/<br />
The following workshops are available:<br />
1. <strong>Faculty</strong> Reflections in Teaching and Learning: Share your techniques with other faculty!<br />
2. Creating an Integrated Student-Centered Curriculum.<br />
3. Creating a syllabus with assignments that engage the student and assessments that focus on the student learning<br />
outcomes. Enjoy the process of creating a clear and engaging syllabus!<br />
4. Developing effective course and program student learning outcomes.<br />
5. Designing rubrics to set clear expectations for student learning and communicate that information to students.<br />
6. Authentic assessment: What is it and how do I use it in my classes?<br />
7. Classroom Assessment Techniques.<br />
8. Creating a student learning outcomes assessment project.<br />
9. Using collaborative learning techniques.<br />
10. Creating generative conversations within class.<br />
11. Developing an effective program review and using the CurricUNET Program Review module. See the Program<br />
and Services Review web site for resources:<br />
http://www.ohlone.edu/org/programreview/<br />
12. Additionally, a variety of additional workshops are offered during the fall and spring Learning <strong>College</strong> Weeks.<br />
Distance Education and <strong>Academic</strong> Technology Workshops<br />
Learn how to use and/or enhance your knowledge of today’s technologies that can help you facilitate student engagement and<br />
learning!<br />
View the <strong>Ohlone</strong> Online Website and Register for semester class offerings:<br />
http://www2.ohlone.edu/instr/onlineeducation/new/faculty/fac_webct_training.html<br />
More about these courses:<br />
1. New Technology Training: This workshop is designed for <strong>Ohlone</strong> faculty who is either new to <strong>Ohlone</strong> or would like an<br />
overview of the many technology tools and resources available to them. Topics include: How to Use Classroom<br />
Presentation Technology & the Interactive Whiteboard.<br />
2. Blackboard Enhancements: This workshop is designed for <strong>Ohlone</strong> faculty who would like to learn more about Blackboard<br />
and/or those who are seeking to deepen their understanding of Blackboard. This workshop will include: customizing<br />
Blackboard content modules, creating an announcement, uploading a syllabus, course handouts and/or other documents,<br />
posting to a Discussion Board forum and using the Assignment feature.<br />
3. Student Engagement Workshop: In this workshop you will learn how to integrate the cell phone into your classroom; how<br />
to use CCCConfer.org (CCCConfer is an e-conferencing service that allows its clients to see, hear, Instant Message, present<br />
and share information in a collaborative manner, more details below.) and Clickers which can also significantly change the<br />
way you interact with your students to keep their attention, provide immediate feedback, and encourage all students to<br />
participate.<br />
4. Introduction to Online Teaching and Learning: This @One workshop is ideal for those of you who are new to online<br />
teaching. This course will introduce you to effective practices in online instruction. Building on a solid understanding of<br />
California Community <strong>College</strong> distance education policies and procedures, you will actively create an effective online<br />
learning unit. As you plan your own online course you will learn how to:<br />
<br />
<br />
Maximize student success by designing effective student-centered learning activities to address different learning<br />
styles<br />
Develop customized online policies for your class<br />
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Identify the critical functions of a course management system<br />
Evaluate online assessment options<br />
Successfully apply copyright and fair use practices to digital content<br />
Note there are several other courses offered by @ONE. For more information click here:<br />
http://www.onefortraining.org/online-courses<br />
5. Blackboard CMS BBNG9.1: Learn the basics of how to set up your online course content. Learn tips and tricks to make<br />
your documents accessible for all students.<br />
6. Caption Your Mini Video With Camtasia 7.1 For Mac or Pc: Caption those i-movie or CAMTASIA produced videos<br />
with some easy 1-2-3 training.<br />
7. Adobe Connect/Adobe Pro/MS 2010: Learn the multiple functions of these software, as well as making your PDF forms<br />
editable!<br />
8. How to Locate & Evaluate Internet Resources: To Google or not to Google? In this workshop, learn how to locate &<br />
evaluate Internet resources appropriate for academic research (This workshop is also available for your courses. The<br />
Librarian can come to your classroom (Virtual or Live) and show your students these tools. If you would like to schedule a<br />
session please email: KGreenstein@ohlone.edu for Fremont Campus classes and BDuggal@ohlone.edu for Newark<br />
Campus.<br />
9. How to Avoid Plagiarism: This workshop calls attention to Resources for Instructors for teaching students how to<br />
avoid plagiarism, and how to use Safe Assign, Blackboard’s tool for detecting plagiarism.<br />
Technology Tools:<br />
1. Adobe Connect: Adobe Connect offers real-time online conferencing to support meetings, teaching and learning, and virtual<br />
office hours. Novices and experts alike will enjoy the capability to easily create and deliver online learning, meetings, and<br />
presentations. Connect includes the capability for multiple video conferencing windows.<br />
http://www.adobe.com/products/adobeconnect.html<br />
2. Skype: Skype is for doing things together, whenever you’re apart. Skype’s text, voice and video make it simple to share<br />
experiences with the people that matter to you, wherever they are.<br />
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www.skype.com<br />
3. CCCConfer: CCCConfer is an e-conferencing service that allows its clients to see, hear, Instant Message, present and share<br />
information in a collaborative manner. Two or more people can conduct a meeting over the Internet using e-conferencing<br />
technologies to view a shared document, stream audio and/or video, use VoIP, or use a Web-based chat technology. A<br />
Presenter can present content over the Internet using a form of slide show presentation, Web-based chat and streaming audio<br />
and/or video. Attendees view the presentation by logging into the Web conference, and communicate with the moderator<br />
either through their phones or through e-based chat.<br />
The Presenter can interact with participants, view attendee lists and manage the communication during the event. This e-<br />
conferencing format offers real-time viewing and/or modification of shared documents and files through the Internet. No<br />
special software is required for any number of users to view a shared document. Collaboration answers the need for teams in<br />
disparate locations to be able to work together simultaneously on a shared document.<br />
Conduct an all-staff meeting with every college in your district, train new hires, launch a new project, communicate with<br />
students who aren't on campus, continue meeting with committee members regardless of travel budgets--the possibilities for<br />
simplifying the business of education are endless. The best part of CCC Confer--you don't need to buy any equipment or<br />
software and you don't need to invest any money to use it. All you need is your phone and an Internet connection.<br />
Questions? Email clientservices@cccconfer.org<br />
4. iMovie: Turn your home video into a movie masterpiece.<br />
<br />
<br />
<br />
<br />
<br />
<br />
Make fun Hollywood-style movie trailers in just a few clicks.<br />
Create the perfect soundtrack with easy-to-use audio editing controls.<br />
Apply visual effects such as slow motion, a dream haze, and more with one click.<br />
Quickly find the clips you need with People Finder.<br />
Turn your video into a broadcast news or sports segment just like those on TV.<br />
Publish your movies on Facebook, YouTube, Video, CNN iReport, and more.<br />
www.apple.com<br />
5. Camtasia- With the Camtasia screen recorder, you can create interactive training and support videos that are on-demand for<br />
instant viewing. Screen casts are quick, easy, and inexpensive to produce. They’re perfect for rolling out new software,<br />
orienting new staff, showing customers how to use your product, or establishing a “self-help” desk.<br />
www.techsmith.com<br />
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6. Ojosoft Converter, Powerful all-in-one video conversion software.<br />
Easy to use. Convert video between almost any formats with fast speed and high quality. User-friendly interface and easy to<br />
use, makes the conversion as easy as ABC. Convert AVI MP4 WMV MOV MPEG FLV and other video file formats.<br />
Extract audio tracks from movie and video files. Available for Windows and MAC.<br />
a<br />
b<br />
www.ojosoft.com<br />
7. Prism Video Converter Software<br />
Prism AVI / Mov Video converter software<br />
Convert AVI, MPG, 3GP, MP4, MOV, FLV and other video file formats. Available for Windows and MAC<br />
http://www.nchsoftware.com<br />
8. iTunes: iTunes is a free application for your Mac or PC. It organizes and plays your digital music and video on your<br />
computer. It keeps all your content in sync. And it’s a store on your computer, iPod touch, iPhone, iPad, or Apple TV that has<br />
everything you need to be entertained. Anywhere. Anytime.<br />
www.apple.com<br />
F Staff Lounge & Cafeteria<br />
1. The Cafeteria is located on the second level of Building 5. While hours may vary, they are typically: Monday –<br />
Thursday, 7:30 a.m. - 8:00 p.m., Friday, 7:30 a.m. – 2:00 p.m. Closed Saturday and Sunday. Limited service in<br />
the summer and on breaks. A staff dining room with a microwave is located adjacent to the Cafeteria in room<br />
5209.<br />
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2. A staff lounge with a kitchen, microwave and refrigerator is located on the second level of Building 1, Room<br />
1201. A limited number of lockers are available for adjunct instructor use in this staff lounge. Contact Human<br />
Resources (510) 659-6088 for a locker assignment.<br />
3. Vending machines are located in Buildings 1, 4, 5, 6, 8, 9, and Smith Center.<br />
4. On the Newark campus, there are two staff lounges located on the second floor. One is located in wing 3 (Room<br />
NC-2310) and the second one is located in wing 4 (Room NC-2408). The staff lounges are equipped with a<br />
refrigerator, microwave, sink, and cupboards. A key is required to access each of these locations and can be<br />
requested through your Dean's office. In addition to the break rooms, café tables are located in the first floor<br />
main lobby.<br />
G <strong>College</strong> Security<br />
1. All crimes should be reported immediately. On the Fremont campus you may call Campus Police Services by<br />
dialing Ext. 6111. On the Newark campus you may call Campus Police services by dialing ext. 2311. An<br />
anonymous Crime Tip Line has been established for use by students and the general public to report crime and<br />
other activities. The number is 979-7997. Report any and all of the following:<br />
a) Any injury to a student, staff member or general public<br />
b) Suspicious persons or activity<br />
c) Any type of Crime<br />
(1) Theft<br />
(2) Disturbance<br />
(3) Vandalism<br />
(4) Assault<br />
Should a staff member be witness to a disturbance they should intervene only when safe to do so and should call<br />
for Campus Police Services to respond. Please take note of any information that might be useful to Campus<br />
Police. This would include names of people involved, physical descriptions and car details including license<br />
plate numbers.<br />
2. To curtail the problem of theft and vandalism, we need everyone’s help. By taking the following precautions,<br />
we can each assist in the prevention of thefts and burglaries:<br />
a) When leaving your work area, please make sure that your office door is FULLY CLOSED and locked.<br />
It is not unusual for Campus Police to find doors opened or unlocked.<br />
b) Please lock your desk and file cabinets if they contain personal items, test materials, or anything of<br />
value.<br />
c) You may want to reconsider bringing personal items of value to the campus. The District’s insurance<br />
policy does not cover the loss of employees’ personal items.<br />
d) For computers and typewriters, you may want to consider the purchase of a lock-down device. A<br />
burglar does not want to spend a lot of time in any area; the more difficult the situation is made for the<br />
burglar, the less likely he/she will stay around.<br />
e) Should you see anyone or anything suspicious in your work area or anywhere on campus, please<br />
immediately call Campus Police/Security on Ext. 6111.<br />
H Human Resources<br />
1. Is available to assist all employees in areas that include but not limited to employer/employee relations; equal<br />
employment opportunity and diversity; recruitment activities; employee benefits; workers’ compensation<br />
processing; staff development; and, employee assistance programs.<br />
2. Human Resources is located in Room 1203A at (510) 659-6088.<br />
3. Please refer to Section VI for more information regarding employment at <strong>Ohlone</strong> <strong>College</strong>.<br />
I Business Services<br />
1. See the Business Services web site at http://www.ohlone.edu/org/bus_services.<br />
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VI Employment at <strong>Ohlone</strong><br />
A Requirements<br />
To meet legal requirements, no one may begin employment without first submitting the following to the Human<br />
Resources Department (rehires with a break in service of more than two or more years need only complete<br />
asterisked items):<br />
*1. Written proof of freedom from tuberculosis (only necessary if test has expired, must be repeated every 4 years –<br />
may be done by x-ray or skin test<br />
*2. W-4<br />
*3. I-9 Employment Eligibility Certificate and supporting documents<br />
4. Employment Application<br />
*5. Required official transcripts, License, Certificates, and/or Credential (only necessary if not already on file)<br />
6. Copy of Social Security Card<br />
7. The Department of Justice now requires all fingerprints to be taken with a Live Scan machine and transmitted<br />
electronically. Instructions are in all New Hire Packets..<br />
*8. State Teachers Retirement System (STRS) Questionnaire with selected election forms completed (only<br />
necessary if changing retirement plans)<br />
Other required documents must be submitted within 30 days of employment. Call Human Resources<br />
(510)-659-6088 employment to complete the hiring process and necessary forms.<br />
B Human Resources Files<br />
Permanent Personnel files for all employees are located in the Human Resources Office in Building 1, Room 1203A.<br />
These contain applications, credentials, Minimum Qualifications, equivalency verifications (if applicable), official<br />
transcripts, reference papers, foreign degree evaluations, etc. If you have any questions regarding eligibility to teach<br />
in the community college system and the teaching subjects, call the Human Resources Office at (510) 659-6088.<br />
C UFO Contract<br />
1. The Agreement between the <strong>Ohlone</strong> Community <strong>College</strong> District and the United <strong>Faculty</strong> of <strong>Ohlone</strong> (UFO)<br />
contains information on issues that are required to be negotiated, including: faculty rights, grievance and<br />
conciliation procedures, salary, evaluation policy and procedure, flex time, holidays, leaves, professional rank,<br />
duties and requirements of instructors, and retirement.<br />
2. Copies of the collective bargaining agreements are available for review at the Human Resources Website and in<br />
the Human Resource Office; in the offices of <strong>Academic</strong> Deans or the Vice President, <strong>Academic</strong> <strong>Affairs</strong>/Deputy<br />
Superintendent; or through UFO representatives.<br />
D <strong>Faculty</strong> Assignment Contract (Adjunct/Overload Teaching Contracts)<br />
1. Although adjunct faculty may be assigned instructional classes, the District may cancel that assignment for a<br />
number of reasons. Some of the reasons are listed below. These should not be considered the complete list of<br />
reasons for assignment cancellations.<br />
a) The class is canceled due to low enrollment.<br />
b) The class is canceled due to budget cuts.<br />
c) A full-time instructor has a class canceled and needs another class in order to maintain a full teaching load.<br />
The full-time instructor may “bump” the adjunct instructor if no other class is available. Note that the fulltime<br />
instructor may not “bump” the adjunct instructor to maintain an overload.<br />
E Timesheets & Paychecks<br />
1. Payday is the last working day of the month for full-time faculty and mid-month for part-time faculty (except<br />
May which is paid on the last day of school and December which is paid on the last day of school). Full-time<br />
faculty paychecks are available at the window outside 1211, Building 1 on the last working day of each month<br />
from 9:00 a.m. to 3:30 p.m. If you do not pick up your check by 3:30 p.m., it will be mailed to your home.<br />
Direct Deposit is encouraged for your convenience.<br />
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2. Part-time <strong>Faculty</strong> and Overload Assignments<br />
a) Pay periods cover from the 1 st of the month through the end of the month. Time sheets will be placed in<br />
mailboxes or mailed by the appropriate Dean’s office, and must be returned to that Dean’s office or<br />
mailbox on or before the last day of the month. Instructors teaching classes that meet on the last day of the<br />
month should estimate their time on the last day to meet this deadline, making any corrections the<br />
following month. It takes anywhere from one day to one week for the U.S. Postal Service to get this to<br />
you. Direct Deposit is encouraged for timely receipt of your pay.<br />
b) Paychecks for part-time faculty are available at the window outside 1211, 2 nd floor, Building 1 on payday<br />
from 10:00 a.m. to 3:00 p.m. If you do not pick your check up by 3:00 p.m., it will be mailed to your<br />
home.<br />
c) Adjunct employees called for jury duty shall be granted leave with pay. Jury service fees, exclusive of<br />
mileage and meal allowances, received by the employee shall be paid over to the District.<br />
3. Changes in Deductions<br />
If you make any adjustment to your deductions or TSA’s, please allow 30 days prior to the pay date for the<br />
changes to take effect. Forms are available in the mailroom or Human Resources. See the Human Resources<br />
web page for payroll due dates and pay dates.<br />
F Absences & Sick Leave<br />
1. Instructors who cannot meet their scheduled instructional assignments should call and e-mail their appropriate<br />
Dean’s Office as soon as possible. Deans’ offices are generally open for such messages and posting of class<br />
notices from 8:00 a.m. to 5:00 p.m. daily.<br />
2. Before 8:00 a.m. or after 5:00 p.m. call the Security Office at extension 6111 for Fremont Campus classes and<br />
call extension 2311 for Newark Campus classes. Security will post classes.<br />
3. Instructors should not ask someone to substitute for them without prior permission from their Dean. All<br />
(substitute) instructors must be (officially employed by the District and) properly credentialed or meet<br />
Minimum Qualifications as established by their department.<br />
4. Instructors should record any time for which sick leave is claimed on the absence report for that pay period, and<br />
state substitute (if any).<br />
5. If you have any questions about sick leave, please call Human Resources at extension 6088.<br />
G Workers’ Compensation<br />
1. All District employees (Full-time, Part-time, Other Hourly, Student Employees) and Volunteers, who have<br />
completed the appropriate Volunteer form, are covered by the District’s Workers’ Compensation plan.<br />
2. Between 7:00 a.m. and 5:00 p.m.: If any employee or “signed-up” volunteer is injured, after determining that<br />
the injury is not life threatening, call the Workers’ Compensation Coordinator at Ext. 6445 or main Human<br />
Resources line at Ext. 6088 for assistance and referral to the District’s Workers’ Compensation medical care<br />
provider. If the Coordinator is not available, call the Ext. 6201 to speak to the AVP of Human Resources. If<br />
the injury is life threatening, call 9-911 for Emergency Services. Then call Campus Police at Ext. 6111 for<br />
emergency services personnel assistance. The Workers’ Compensation Coordinator should be called afterward<br />
for additional assistance and information.<br />
3. Between 5:00 p.m. and 7:00 a.m.: An injured employee or “signed-up” volunteer should be taken to the nearest<br />
open medical facility for care (Campus Police, Ext. 6111, has a listing of open facilities). The Workers’<br />
Compensation Coordinator as well as employee’s supervisor should be called after 7:00 a.m. the next morning.<br />
H Instructor Evaluations<br />
1. Classes will be visited by Deans and/or Designee. Full-time faculty members who teach in the same discipline<br />
may be requested by administrators to conduct classroom observations of adjunct faculty. This report may be<br />
reviewed with the instructor following the observation and will be sent to you in a sealed envelope for your<br />
signature prior to filing.<br />
2. Instructors are asked to have students evaluate their courses. Forms are available for this purpose, and may be<br />
obtained from the appropriate Dean’s Office. Tenured full-time faculty undergoes the evaluation process at<br />
least once every three years. Non-tenured full-time faculty undergoes the evaluation process at least once in<br />
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their first, second, and fourth year of employment. Adjunct faculty is evaluated at least once within the first<br />
year and thereafter at least every six semesters.<br />
3. All fulltime faculty will participate in a peer evaluation. The process for peer evaluation will be explained to<br />
you by your Dean. (Refer to Article XIII, Section 13.6 of the UFO Agreement.)<br />
I <strong>Faculty</strong> Senate<br />
1. The <strong>Ohlone</strong> <strong>College</strong> <strong>Faculty</strong> Senate is the faculty voice in shared governance issues at <strong>Ohlone</strong> – it is the means<br />
through which the faculty participates effectively in the formation of college educational and professional<br />
policies, as well as in the selection of major administrative personnel and faculty. The <strong>Faculty</strong> Senate makes<br />
recommendations to the Administration and the Board of Trustees on matters of educational and professional<br />
significance.<br />
2. The <strong>Faculty</strong> Senate does not take part in negotiations concerning working conditions – these are handled by the<br />
faculty’s bargaining unit, the United <strong>Faculty</strong> of <strong>Ohlone</strong> (UFO). See Section VI.C above for a description of the<br />
UFO Contract.<br />
3. The <strong>Faculty</strong> Senate is a representative body, whose Governing Council consists of 15 faculty representatives.<br />
The <strong>Faculty</strong> Senate generally meets on the first and third Wednesday of each month. Anyone can bring up<br />
issues and/or concerns to be placed on the agenda and addressed at these meetings.<br />
4. For more information about the <strong>Faculty</strong> Senate, consult the Senate’s web page at<br />
http://www.ohlone.edu/org/faculty_senate or contact the current <strong>Faculty</strong> Senate President, Jeff O’Connell, at<br />
joconnell@ohlone.edu<br />
43
J Acronyms<br />
Notes: 1. Acronyms without pronunciations given are spelled out when spoken.<br />
2. Underlined acronyms are unique to <strong>Ohlone</strong>. Other acronyms are used at all of the state’s community colleges.<br />
ASCCC - <strong>Academic</strong> Senate for California Community <strong>College</strong>s<br />
ASOC - Associated Students of <strong>Ohlone</strong> <strong>College</strong><br />
CalWORKS (pronounced cal-works) - California Work Opportunity and Responsibility for Kids<br />
CC – Curriculum Committee<br />
CCLC - Community <strong>College</strong> League of California<br />
CSEA - California School Employees Association<br />
DDAS – Deans, Directors, Administrative Staff<br />
DSPS - Disabled Students Programs and Services<br />
EOPS - Extended Opportunity Programs and Services<br />
FACCC (pronounced fac) - <strong>Faculty</strong> Association of California Community <strong>College</strong>s<br />
FSA - faculty service area<br />
FTES - full-time equivalent student<br />
FTEF – full time equivalent faculty<br />
IGETC (pronounced eye-get-see) - Intersegmental General Education Transfer Curriculum<br />
OCDC - <strong>Ohlone</strong> <strong>College</strong> Deaf Center<br />
NCHST - Newark Center for Health Sciences and Technology<br />
SEIU - Service Employees International Union<br />
SOAR (pronounced sore) - Social <strong>Ohlone</strong> and Recognition committee<br />
TTIP (pronounced tee-tip) - Telecommunications and Technology Infrastructure Program<br />
UFO - United <strong>Faculty</strong> of <strong>Ohlone</strong><br />
VTEA (pronounced vuh-tee-uh) - Vocational and Technical Education Act<br />
WSCH (pronounced wish) - weekly student contact hours<br />
44
VII<br />
<strong>Ohlone</strong> <strong>College</strong> Policies<br />
The Appendices of this handbook include several <strong>Ohlone</strong> <strong>College</strong> policies, guidelines, and resolutions. A list of<br />
these, with brief descriptions, is included here for your reference.<br />
1. Appendix A – Sample outline for a Course Syllabus(with special notes for Fully Online Courses)<br />
Appendix A.1 – Sample outline for a Course Syllabus<br />
2. Appendix B - Policy on Prerequisites, Corequisites, and Advisories<br />
Describes the requirements for establishing and reviewing these.<br />
3. Appendix C - Grading Policy<br />
Lists the grades possible and describes situations such as withdrawals, incompletes, credit by examination,<br />
and probation and dismissal.<br />
4. Appendix D – Suggestions for Working with Deaf Students<br />
5. Appendix E - Regulations for Instructional Field Trips<br />
Lists the rules regarding college field trips.<br />
6. Appendix F – <strong>Ohlone</strong> Attendance and Grade Reporting Calendar<br />
7. Appendix G – Recommended Actions for Inappropriate Student Behavior<br />
8. Appendix H - Standards of Student Conduct and Discipline and Due Process Procedures<br />
Lists the actions that constitute student misconduct, provides available disciplinary actions, and describes<br />
the hearing process and student rights.<br />
9. Appendix I - Policy on <strong>Academic</strong> Dishonesty<br />
Lists the actions that constitute cheating and plagiarism and describes sanctions and student rights.<br />
10. Appendix J - Catalog Rights Policy<br />
Describes what happens when the college catalog changes (i.e., changing degree or graduation<br />
requirements) during the time that a student is enrolled at the college.<br />
11. Appendix K - Matriculation Plan<br />
Describes matriculation, the process (comprised of Admissions, Assessment, Orientation, Counseling and<br />
Advising, and Follow-up) that occurs outside the classroom to assist students in reaching their stated goals<br />
at the college.<br />
12. Appendix L - <strong>Academic</strong> Freedom Policy Statement<br />
Describes the rights faculty have in choosing how to present the material in their courses.<br />
13. Appendix M - Equal Educational and Employment Opportunity Policy<br />
and Policy on Sexual Harassment<br />
Provides the sections of the <strong>Ohlone</strong> <strong>College</strong> Policy Manual that describe these regulations and definitions.<br />
14. Appendix N - Maintaining a Drug-Free Workplace<br />
Describes the college’s prohibition of controlled substances.<br />
15. Appendix O – <strong>Ohlone</strong> <strong>College</strong> Vision, Values and Goals 2010-2015<br />
Describes the college’s goals and how it fulfills these goals.<br />
45
VIII<br />
Appendices<br />
1 Appendix A - Sample Outline for a Course Syllabus<br />
(With Special Notes for Fully Online Courses)<br />
Course Number and Section Number:<br />
Course Title:<br />
Semester and Year:<br />
Meeting Days and Times (if applicable):<br />
Instructor Name:<br />
Consider a brief statement of your background. This is especially helpful in a fully online course.<br />
Phone Number and E-Mail Address:<br />
Policies on Response Time for E-Mail:<br />
Office Hours (if applicable):<br />
For fully online courses it is very important to have clear policies and expectations regarding instructor<br />
participation/responses to e-mails, forum posts, etc.<br />
Student Learning Outcomes:<br />
It is very important to state the Student Learning Outcomes for the course. These are available in the Official Course Outline<br />
of Record for the course.<br />
It is also very important to review the Student Learning Outcomes with students so they have a clear understanding of what<br />
they are expected to be able to do as a result of taking the course.<br />
Course Content and Assignments:<br />
Date, Chapter, Page(s), Subject<br />
(Example: List lectures by dates, chapters, pages; list quizzes, exams, reports due, etc.)<br />
For fully online courses it is very important one can find assignments, due dates, reading list and more in the CMS, under<br />
sections…. Each assignment may consist of multiple components, including: Reading, Discussions, Forum posts, etc.<br />
Student Materials--Means of Achieving Objectives:<br />
Source - Official Course Outline of Record<br />
Classroom Instruction:<br />
How will the class be conducted? How will homework, participation, and projects be handled? Collected at random<br />
intervals?<br />
Special notes for fully online and hybrid classes:<br />
It is critical that fully online and hybrid classes make “effective contact” strategies clear for students including:<br />
Time Commitment Students should plan to set aside X number of hours per week for course work, as well as a<br />
weekly slot for exams/etc.<br />
Class Participation Students must log in and comment/post/etc. X times per week to maintain good standing in this<br />
course.<br />
Course Requirements for participation, exams, prompt submission of assignments, etc.<br />
Course Procedures:<br />
o Announcements will pop-up when you log on to the course and you may see a change to the text header on<br />
the homepage to catch your attention.<br />
o How to find and submit assignments, tests, exams, etc.<br />
46
Appendix A (continued)<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
Discussion Forum Tips: Use this section to set the tone of discussions in this course. Weekly discussion<br />
sections: It is assumed that you will engage in discussions with other students. Participation at least X times<br />
per week is recommended. Netiquette: A certain degree of netiquette is required when posting to an online<br />
discussion:<br />
Check the discussion area frequently and respond to questions appropriately<br />
Focus on one subject per message, typing the subject title in the heading of your message<br />
Only capitalize words to highlight a point<br />
Cite references and sources when quoting<br />
Please do not forward someone else's message without warning them first.<br />
Humor is allowed but note that without visual cues it can be misinterpreted.<br />
Feel free to use emoticons such as :) to let others know you’re being humorous.<br />
Also take a moment to read this section on netiquette<br />
http://www.learnthenet.com/english/html/09netiqt.html<br />
if this is your first online course.<br />
Assessment of Student Learning:<br />
How will student learning be assessed? How many assessment activities or exams? Will quizzes be graded, announced? Can<br />
notes be used as reference at exam time?<br />
Course content, student assignment, classroom instruction, and assessment of student learning needs to be aligned with the<br />
course student learning outcomes.<br />
Evaluation of Student Performance:<br />
Letter Grade or Credit/No Credit option.<br />
Class Participation – % Homework – % Lab Work – % Quizzes – % Misc. - %<br />
Make Up Exams and Grade Improvement:<br />
Are they allowed? If so, same exam? Time limit to complete? Are take-home exams counted toward grade? If retakes are<br />
allowed, how much can a grade be improved? 15%? Can a grade be lowered?<br />
Attendance/Withdrawal:<br />
Instructor should include important dates such as: Last day to drop a class without a grade Deadline for indicating “credit/no<br />
credit” grading preference (for course with that option). Last day to withdraw from the class and receive a “W”. Specific<br />
attendance rules (tardiness, etc.)<br />
<strong>Academic</strong> Dishonesty:<br />
<strong>Academic</strong> dishonesty defrauds all those who depend upon the integrity of the <strong>College</strong>, its courses, and its degrees and<br />
certificates. Students are expected to follow the ethical standards required in <strong>Ohlone</strong> courses. These standards are defined in<br />
the Policy on <strong>Academic</strong> Dishonesty found at the website link:<br />
http://www.ohlone.edu/org/studentservices/academicdishonesty.html<br />
Violations of this policy include cheating and plagiarism. (Copies of this policy are available in the offices of the Vice<br />
President, Student Services; or Deans.)<br />
Special notes for fully online and hybrid classes:<br />
Should I notice or sense file sharing of any type, I reserve the right to take appropriate action.<br />
Standards of Student Conduct:<br />
The student has the right and shares the responsibility to exercise the freedom to learn. The student is expected to conduct<br />
himself/herself in accordance with standards of the <strong>College</strong> that are designed to perpetuate its educational purposes. These<br />
standards, along with applicable penalties for violation, are found in the Standards of Student Conduct and Discipline and<br />
Due Process Procedures. (Copies are available in the offices of the Vice President, Student Services; or Deans.)<br />
47
Appendix A (continued)<br />
Classroom Conduct:<br />
Include any specific standards for your classroom relating to questions, discussion, gum chewing, talking, etc.<br />
Special Directions:<br />
(Note unusual or specific things here as they relate to individual courses. Also, students should be told to call Deans’ Offices<br />
to leave messages for individual instructors Only In Cases of Emergencies, i.e., missing final exams or illness/injury that<br />
will keep them out of class for an extended period of time.)<br />
Technical Information (required for fully online and hybrid courses)<br />
For The Technology side of this Course this course uses the Course Management System (CMS) Blackboard NG 9.1<br />
(BBNG9.1) This system is hosted 24/7 so that should you incur any technical issues you can contact our Helpdesk for<br />
assistance.<br />
The Direct email for help during regular business hours, Mon-Fri 8:30 – 6:00 p.m. is: eCampus@ohlone.edu<br />
or call (510) 979-7579 FREMONT/510-742-3130 NEWARK. Please be patient with their response time. After hours, please<br />
contact the 24/7 helpdesk .<br />
• Chat live with a representative, Call toll free(866) 259-6244<br />
http://d2.parature.com/ics/support/default.asp?deptID=8108<br />
• Submit a ticket, http://d2.parature.com/ics/support/default.asp?deptID=8108<br />
Each student will be notified via an email account with the login and password for their class account. Instructions on how to<br />
login will be included in the correspondence. BBNG 9.1 is an online course management software program that can be<br />
accessed by any computer that has Internet access and a browser such as Firefox or Internet Explorer. The online education<br />
center will notify me if there is a technical issue that would prevent you from submitting work on time. Please be advised that<br />
if the issue is on our end, or if the email system is down, you will be granted an extension of time. If the problem is on your<br />
end, you need to ensure that it is resolved early so that your work deadlines are not jeopardized.<br />
System Recommendations to use for this course can be found on the tech specs page of the main <strong>Ohlone</strong> Website at:<br />
http://www.ohlone.edu/org/infotech/studentresources.html#studentcomputers<br />
and you will also need an email account.<br />
Accessibility: As required by the Americans with Disabilities Act, (ADA) accommodations are provided to ensure equal<br />
opportunity for students with verified disabilities. If student has trouble using Blackboard and other necessary technologies,<br />
they can talk with DSPS, work with eCampus and librarians, etc. Textbook & Materials for course: The Book you need to<br />
purchase for this course is XYZ By I. Am. Writer ISBN-10XXXX ISBN-13:XXXXXX Published by E-Z Printing ebooks ©<br />
2011 Pub. Date: Jan 3, 2010 http://www.publishing,…….<br />
48
2 Appendix B – <strong>Ohlone</strong> <strong>College</strong> Policy on Prerequisites, Corequisites and<br />
Advisories<br />
The <strong>Ohlone</strong> Community <strong>College</strong> District adopts the following policy in order to provide for the establishing, reviewing, and<br />
challenging of prerequisites, corequisites, advisories on recommended preparation, and certain limitations on enrollment in a<br />
manner consistent with law and good practice. The Governing Board recognizes that, if these prerequisites, corequisites,<br />
advisories, and limitations are established unnecessarily or inappropriately, they constitute unjustifiable obstacles to student<br />
access and success and, therefore, the Board adopts this policy which calls for caution and careful scrutiny in establishing<br />
them. Nonetheless, the Board also recognizes that it is as important to have prerequisites in place where they are a vital<br />
factor in maintaining academic standards as it is to avoid establishing prerequisites where they are not needed. For these<br />
reasons, the Board has sought to establish a policy that fosters the appropriate balance between these two concerns.<br />
<strong>College</strong> Policies and Procedures<br />
1. The <strong>College</strong> shall provide the following explanations both in the <strong>College</strong> Catalog and in the Class Schedule.<br />
a) Definitions of prerequisites, corequisites, and limitations on enrollment including the specific differences among<br />
them and the specific prerequisites, corequisites, and limitations on enrollment which have been established<br />
pursuant to Section 55003 of Title 5.<br />
b) Procedures for a student to challenge prerequisites, corequisites, and limitations on enrollment and circumstances<br />
under which a student is encouraged to make such a challenge.<br />
c) Definitions of advisories on recommended preparation, the right of a student to choose to take a course without<br />
meeting the advisory, and circumstances under which a student is encouraged to examine that right.<br />
Challenge Process<br />
2. The <strong>College</strong> shall establish procedures by which any student who does not meet a prerequisite or corequisite or who is<br />
not permitted to enroll due to a limitation on enrollment, but who provides satisfactory evidence, may seek entry into the<br />
class according to a challenge process as required in and according to provisions of Section 55003 of Title 5 and Section<br />
I.B. 1-3 of the Model District Policy.<br />
Curriculum Review Process<br />
3. The <strong>College</strong> certifies that Curriculum Committee has been established by mutual agreement of the administration and the<br />
<strong>Academic</strong> Senate as required in Section 55003 of Title 5. The Curriculum Committee shall:<br />
a) Establish prerequisites, corequisites, advisories on recommended preparation, and limitation on enrollment pursuant<br />
to Sections 55003 of Title 5 and Section I.C.3, 104 and II.C of the Model District Policy.<br />
b) Verify and provide documentation that prerequisites or corequisites meet the scrutiny specified in one of the<br />
measures of readiness specified in Section 55003 of Title 5 and Sections II.A.1.a-g. of the Model District Policy.<br />
c) Provide for a review of each prerequisite, corequisite, or advisory at least every six years pursuant to Section 55003<br />
of Title 5 and Section I.D of the Model District Policy. Any prerequisite or corequisite which is successfully<br />
challenged under subsections (1), (2), or (3) of Section 55003 shall be reviewed promptly thereafter to assure that it<br />
is in compliance with all other provisions of the law.<br />
d) Provide for a review of each limitation on enrollment at least every six years pursuant to Section II.C. of the Model<br />
District Policy.<br />
49
Appendix B (continued)<br />
Implementing Prerequisites, Corequisites, and Limitations on Enrollment<br />
4. The <strong>College</strong> shall establish procedures wherein every attempt shall be made to enforce all conditions a student must meet<br />
to be enrolled through the registration process so that a student is not permitted to enroll unless he or she has met all the<br />
conditions or has met all except those for which he or she has a pending challenge or for which further information is<br />
needed before final determination is possible of whether the student has met the condition pursuant to Section 55003 of<br />
Title 5 and Section I.E. of the Model District Policy.<br />
Instructor’s Formal Agreement to Teach the Course as Described<br />
5. The college shall establish a procedure whereby courses for which prerequisites, corequisites, or advisories on<br />
recommended preparation are established will be taught in accordance with the course outline pursuant to Section 55003<br />
of Title 5.<br />
50
3 Appendix C - <strong>Ohlone</strong> <strong>College</strong> Grading Policy<br />
Grades (Symbols) to be used<br />
A<br />
B<br />
C<br />
D<br />
F<br />
P<br />
NP<br />
W<br />
I<br />
IP<br />
RD<br />
MW<br />
Excellent<br />
Good<br />
Satisfactory<br />
Passing, less than satisfactory<br />
Failing<br />
Pass, at least C, not counted in GPA*<br />
No Pass, less than C, not counted in GPA*<br />
Withdrawal<br />
Incomplete (to be made up within one year)<br />
In Progress (class longer than term)<br />
Report Delayed (assigned by Registrar only)<br />
Military Service Withdrawal<br />
*Given only if your class is listed in the <strong>Ohlone</strong> <strong>College</strong> Catalog or Class Schedule as Pass/No Pass only.<br />
Incomplete Grades<br />
An I grade is not to be given in place of a withdrawal. After the withdrawal deadline, students remaining in class must<br />
receive a letter grade other than W. An incomplete grade may be assigned only when a student has failed to complete the<br />
final examination, a class project, or a term paper because of illness or an unforeseen personal emergency. It is the student’s<br />
responsibility to contact the instructor in such cases.<br />
When such conditions exist, the instructor and student must complete an “Incomplete Grade Contract” which outlines the<br />
work to be completed within one calendar year. Incomplete Grade Contracts are available in Dean’s Office and the Office of<br />
Admissions and Records. An I grade can be entered by the faculty on their WebAdvisor grading page along with an<br />
expiration date. When the work has been completed as outlined on the contract, the instructor will forward a “Change of<br />
Grade” form to the Office of Admissions and Records. Students who do not complete the contract will be assigned an F at<br />
the end of one calendar year. Students may present evidence of extenuating circumstances to support a request for an<br />
extension of the time limit. Petitions must be received during the term in which the one-year time limit expires.<br />
Students may not re-enroll in a course where they have an Incomplete grade.<br />
Withdrawal Policy<br />
No grade (or symbol) will appear on the student’s record when withdrawal takes place on or before the 30% point of a class.<br />
The W symbol will be used to indicate withdrawal from a class from the 30% point to the 75% point of a class.<br />
After the 75% point to the end of the semester, only grades other than a W are to be assigned to students of full-term classes.<br />
51
Appendix C (continued)<br />
Pass (P) and No Pass (NP) Courses<br />
A. The <strong>College</strong> will offer some courses for P/NP only. These courses shall not be challenged at a later date for a letter<br />
grade. A student must earn a grade of C or better in order to receive credit for a P/NP course.<br />
B. The <strong>College</strong> will offer some courses with the P/NP or evaluative grade option. A student is required to make a decision<br />
by the end of the fourth week of class during the semester and no later than 30% of the term for a short-term class or<br />
during the Summer session. Once the deadline has passed, students may not switch back from a credit/no credit to letter<br />
grade option.<br />
C. The <strong>College</strong> will offer some courses with only the evaluative grade option.<br />
D. The faculty will not be aware of a student’s P/NP status from a class roster. Entering an A, B, or C will equate into a P<br />
grade; grades of D or F will equate into NP.<br />
Credit by Examination<br />
Certain courses are available for Credit by Examination. These courses are designated by the symbol “CE”, “OE”, and “GE”<br />
in the <strong>College</strong> Catalog. To apply for Credit by Examination, the student must be registered, must have completed 6.0 or<br />
more units at <strong>Ohlone</strong> <strong>College</strong>, and must be in good academic standing. The student must be enrolled in at least one other<br />
class during the semester in which Credit by Examination is requested.<br />
Petitions for Credit by Examination are available in the Office of Admissions and Records and must be submitted during the<br />
first three weeks of the semester.<br />
The grade assigned for Credit by Examination is recorded in the same manner as for other courses. Credit is not given for<br />
any class which students have previously attempted and failed or for which they have previously sought Credit by<br />
Examination. A maximum of 10 units may be earned through Credit by Examination.<br />
Credit by Examination shall not be used to establish the 12-unit residency requirement for graduation.<br />
Exceptions to these provisions may be granted, under unusual or hardship circumstances, by petition to the <strong>Academic</strong><br />
Appeals Committee.<br />
Probation and Dismissal<br />
In the following sections, “semester” refers to Fall and Spring semesters only. Summer session is counted in the GPA but not<br />
as a consecutive semester:<br />
A. Probation<br />
1. <strong>Academic</strong> Probation:<br />
a. Any student who has unsuccessfully attempted 12 or more semester units and whose cumulative GPA is less<br />
than 2.0 shall be placed on academic probation.<br />
b. A student (on academic probation) who achieves a cumulative GPA of 2.0 or higher shall be removed from<br />
academic probation.<br />
2. Progress Probation: A student who has enrolled in a total of at least 12 semester units shall be placed on progress<br />
probation when the percentage of all of the units in which the student has enrolled and for which entries of W, I,<br />
and NC are recorded reaches or exceeds 50%.<br />
52
Appendix C (continued)<br />
B. Dismissal<br />
1. <strong>Academic</strong> Dismissal: Any student who has unsuccessfully attempted 12 or more semester units will be<br />
dismissed when the cumulative GPA is less than 1.75 for three consecutive semesters.<br />
2. Progress Dismissal: Any student who has attempted 12 or more semester units shall be dismissed if 50%<br />
of the grade entries are W, I, and/or NC for three consecutive semesters. (Consecutive semesters are based<br />
on student’s enrollment.)<br />
3. Appeals of Dismissal: Any student who has been dismissed after having been placed on academic<br />
probation or progress probation may petition for reinstatement under the following conditions:<br />
C. Notification<br />
a. A student who is placed on academic probation after attempting 12 units and dismissed because of a<br />
cumulative grade point average of less than 1.75 for three (3) consecutive semesters may petition for<br />
reinstatement if the semester grade point average during the last three (3) semesters is 2.0 or above.<br />
b. Students may also petition for reinstatement in cases of extreme extenuating circumstances not<br />
reflected in the above conditions.<br />
c. A returning or transfer student on academic dismissal who maintains a semester GPA of 2.0 for three<br />
(3) consecutive semesters may petition for reinstatement even if the student’s cumulative GPA is still<br />
below 2.0.<br />
d. All denied petitions shall be directed to the <strong>Academic</strong> Appeals Committee and must be received by a<br />
pre-determined deadline date.<br />
A student’s academic standing, including “probationary,” “subject to dismissal,” or “dismissed” status, shall<br />
be printed on the student’s grade report at the end of each regular semester. A student who is subject to<br />
dismissal or dismissed will also be so notified by letter or e-mail.<br />
53
4 Appendix D – Suggestions for Working with Deaf Students<br />
TIPS -For working with Deaf Students<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
Deaf and hard of hearing students will usually require seating at the front of the classroom, near to and<br />
facing the instructor, to make optimum use of visual cues.<br />
Please repeat questions from others in the classroom before answering. Because it is often difficult for the<br />
interpreter or real time captioner to hear the questions from the front of the room.<br />
Expect the same from culturally Deaf Students as you would from hard-of-hearing or hearing students.<br />
They all need to be able to handle the same course load.<br />
If you intend to show movies, slides, or video; be aware that media, as per Federal Law, must be<br />
captioned, or subtitled. If you have any concerns as to whether your media has captioning please<br />
contact the DSPS office ASAP. (510) 659-6271.<br />
Due to slight “lag time” interpreters have when interpreting from English to ASL, give the Deaf Student(s)<br />
enough time to respond to questions asked in class, before continuing on with your lectures.<br />
Remember when using an interpreter or real time captioner, speak directly to the deaf person.<br />
Emphasize important information such as assignment or schedule changes by writing details on the board.<br />
Use as many visual aids as much as possible. Write page numbers, assignments, and other important<br />
information on the board.<br />
Speak clearly and naturally. Write and/or spell out difficult or new vocabulary. This is helpful for the<br />
student as well as the interpreter or real time captioner.<br />
Deaf students are just like any other students-they like to be included in class discussions and feel equal to<br />
their peers.<br />
If requested, assist in finding another student in class to take notes; the deaf student may miss parts of the<br />
lecture if he/she is trying to watch the interpreter and write notes simultaneously.<br />
The interpreter or real time captioner is there to interpret/caption EVERYTHING that is said in class.<br />
Please do not ask the interpreter or real time captioner to censor any information.<br />
54
Appendix D (continued)<br />
Things to Remember When Working with an Interpreter or Real Time Captioner<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
The interpreter or real time captioner’s primary responsibility is to facilitate communication. Instructors’<br />
should refrain from asking the interpreter or ream time captioner to function as a teacher’s aide, to participate in<br />
class activities or to perform other tasks. Doing so may interfere with the quality of communication provided,<br />
compromise the role of the interpreter or real time captioner and prevent full communication access for students<br />
who are deaf.<br />
Familiarity with the subject matter will enhance the quality of the interpreted message. If possible, meet with<br />
the interpreter or real time captioner before class to share outlines, texts, agenda, technical vocabulary, class<br />
syllabus, and any other pertinent information.<br />
In class, the interpreter or real time captioner will position themselves in direct line with you, the student, and<br />
any visual aids.<br />
Interpreters process information cognitively before interpreting. The interpreted message therefore, will follow<br />
at a pace generally one to two sentences behind the communicator. Speak naturally at a reasonable pace to help<br />
facilitate an effective interpretive process.<br />
Ask students to raise their hand, be recognized, and then ask questions or give comments. This will allow the<br />
interpreter or real time captioner to finish interpreting/captioning for the current speaker and gives the Deaf or<br />
Hard-of-Hearing student equal opportunity to participate in class. Also, encourage the students to wait until the<br />
teacher recognizes them before speaking or signing. The interpreter or real time captioner can only convey one<br />
message at a time.<br />
Avoid talking while students are focused on written class work. Deaf students require time to process visual<br />
aids and materials before returning their attention to the interpreted message.<br />
Use “I” and “you” when communicating with deaf students through an interpreter or real time captioner. Look<br />
directly at the student with whom you are communicating, not the interpreter or real time caption. Use of thirdparty<br />
phrases such as, “Ask her” or ”Tell him” can compromise the relationship between the instructor and<br />
student.<br />
Plan some strategic breaks so that both student and interpreter or real time captioner can have a mental and<br />
physical break for the rigors of the situation. Receiving information visually without breaks can be tiring and<br />
cause eye fatigue. Additionally, simultaneous interpreting/captioning requires the processing of new<br />
information while the information that was just communicated by the speaker is being delivered. For classes<br />
longer than one hour in which only one interpreter or real time captioner is available, a mid-class break is<br />
essential.<br />
If you intend to show movies, slides, or video, be aware that media, as per Federal Law, must be<br />
captioned or subtitled. If you have any concerns as to whether your media has captioning, please contact<br />
the DSPS office ASAP (510) 659-6271.<br />
55
Tips for working with DSPS Students<br />
Appendix D (continued)<br />
<br />
The DSPS students are assessed by the DSPS Counseling Staff to determine the accommodations necessary for<br />
the student to succeed in their courses. The approved accommodations will not duplicate services of<br />
instruction, which are otherwise available to all students; will be directly related to the educational limitation of<br />
the verified disabilities of the students to be served; will be directly related to the students participation in the<br />
educational process in this college; will promote the maximum independence and integration of the student; and<br />
will support participation of students with disabilities in educational activities consistent with the mission of the<br />
community colleges. The college is not required to provide accommodations, which are fundamental<br />
alterations of academic requirements.<br />
Some of the more common accommodations you may encounter are:<br />
<br />
Note taking Services<br />
If a note taker is necessary for your class, you will receive a notification, which will explain a few simple steps<br />
for you to follow.<br />
<br />
Test Taking Accommodations<br />
Test Taking accommodations may include extended time, distraction reduced setting, and/or use of calculators,<br />
dictionary, or spell checking devices. Alternative days or times for an exam may be necessary to accommodate<br />
both the student and the DSPS testing schedule. The integrity of the test taking process is of the utmost<br />
importance to the DSPS staff. All tests are proctored. The delivery process of the exam is carefully monitored<br />
between the DSPS office and the instructor. If a student in your class requires alternative testing, you will<br />
receive a notification, which will explain a few simple steps for you to follow.<br />
<br />
Other accommodations may include<br />
Tape recording class lecture<br />
Submitting course materials for large print or Braille<br />
Preferential seating<br />
Adaptive furniture<br />
Assistive technology<br />
Assistive listening devices (i.e. FM Loop with microphone)<br />
Real-Time Captioning<br />
56
5 Appendix E - Regulations for Instructional Field Trips<br />
Since field trips are an integral part of the instructional program. <strong>College</strong> regulations should be observed throughout the field<br />
trip:<br />
1. Field trip requests must be submitted to the Dean two weeks prior to departure date. Completed form with signatures<br />
must be in the hands of the instructor prior to departure. Please indicate if an interpreter will be required.<br />
2. No field trips should be taken prior to the close of the late registration period.<br />
3. The faculty member shall be responsible to be present during the entire field trip.<br />
4. If the field trip includes an overnight stay, the instructor should attach a list of all participants with their addresses, phone<br />
numbers, and place of contact (phone number).<br />
5. Care should be taken by the instructor to make it clear that the <strong>College</strong>’s responsibilities will begin and end at the<br />
designated field trip site and that students are on their own to and from the site (if not using a District vehicle):<br />
a. Student passengers should not be assigned to specific cars.<br />
b. Student passengers should arrange for their own transportation.<br />
c. Student drivers shall not be compensated for use of vehicle or gas.<br />
57
6 Appendix F - <strong>Ohlone</strong> <strong>Academic</strong> Calendar <strong>2012</strong>-<strong>2013</strong><br />
Note: Dates relate to full-term classes only. Short-term classes have different deadlines. Add/Drop<br />
deadlines are listed on each Class Roster and Grading Roster in WebAdvisor. Dates are accurate at the<br />
time of publication. <strong>Faculty</strong> should check the <strong>Academic</strong> Calendar in the printed Class Schedule or the<br />
Admissions and Records web page for the specific term.<br />
ACTIVITY FALL <strong>2012</strong> SPRING <strong>2013</strong><br />
Holiday/Martin Luther King Jr. Day Mon., Jan., 21<br />
INSTRUCTION BEGINS Mon., Aug. 27 Mon., Jan., 28<br />
Holiday/Labor Day Sat., Sept. 1 -<br />
Mon., Sept. 3<br />
Last day to add full-term class without instructor’s signature Fri., Aug., 31 Fri., Feb., 1<br />
Last day that students are added into classes from the waitlist Fri., Aug., 31 Fri., Feb., 1<br />
Last day to drop full-term class and be eligible for a refund Tues., Sept., 4 Tues., Feb., 5<br />
Last day to add full-term class with instructor’s signature *Fri., Sept.7 *Fri., Feb. 8<br />
Last day to drop full-term class without a W grade *Sun, Sept. 9 *Fri., Feb. 8<br />
Last day to submit petition to audit full-term class *Fri., Sept. 7 *Fri., Feb 8<br />
Census Mon., Sept. 10 Mon., Feb. 11<br />
Holiday/Presidents’ Weekend (Weekend classes do not meet) Feb., 15 – 18<br />
Last day to petition to complete class on pass/no pass basis Fri., Sept. 21 Fri., Feb. 22<br />
Last day to apply for Graduation or Certificate of Achievement Fri.., Oct. 5 Thurs., Feb., 14<br />
Spring Break March 25 – March 31<br />
Holiday/Veterans’ Day Mon., Nov 12<br />
Last day to drop full-term class with a W grade Thurs., Nov. 15 Fri., April 26<br />
Holiday/Thanksgiving (Weekend Classes do not meet) Nov. 22 - 25<br />
Last day of instruction Fri., Dec. 7 Fri., May 17<br />
Final exam period Dec. 8 - 14 May 18 – 24<br />
Commencement Fri., May 24<br />
Last day of finals Fri., Dec. 14 Fri., May 24<br />
Deadline for instructors to submit final grades via WebAdvisor Weds., Dec. 19 Weds., May 29<br />
*Admissions and Records office hours do not extend to cover weekends and/or holidays. Access during<br />
non-office times is available through WebAdvisor (https://webadvisor.ohlone.edu).<br />
58
7 Appendix G - Recommended Actions for Inappropriate Student Behavior<br />
<strong>Faculty</strong> have many opportunities for direct contact with students. In these contacts they may observe behavior which seems<br />
to depart from acceptable norms for classroom and campus. The Situations and Recommended Actions described below<br />
offer methods of intervention and referral to assist students and to maintain an orderly learning environment. In addition,<br />
please read “Standards of Student Conduct and Discipline and Due Process Procedures” in Appendix H.<br />
Situation<br />
1. Student appears to be extremely withdrawn or<br />
nonattentive. Behavior is not disruptive to the<br />
class.<br />
Recommended Action<br />
Talk privately with student and register concern.<br />
Inform student of Counseling and other services.<br />
Refer student to the Dean of Counseling,<br />
or a counselor.<br />
2. Student is disruptive in class. Behavior is<br />
inappropriate. Comments are unrelated and<br />
bizarre.<br />
All of the above.<br />
Set limits on behavior. Give a warning. Write and<br />
note date of warning. Example: “You cannot<br />
continue in class if disruptive behavior continues.”<br />
Inform your Dean.<br />
3. Student openly expresses anger and “acting out”<br />
behavior in class. Appears potentially violent.<br />
Student makes verbal threats.<br />
All of the above.<br />
If reluctant to approach student, contact Counseling<br />
(Ext. 6110), or the Vice President, Student Services<br />
(Ext. 6107), who will contact Campus Security, if<br />
appropriate.<br />
4. Student implies or threatens harm to self or<br />
others.<br />
Call the Dean of Counseling, (Ext. 6266), or the Vice<br />
President, Student Services (Ext. 6107), who will call<br />
Campus Security (Ext. 6111).<br />
5. Student displays violent behavior. Example:<br />
Strikes another student or threatens others with a<br />
weapon.<br />
CALL OR SEND A STUDENT TO CAMPUS<br />
SECURITY (Ext. 6111)<br />
<strong>Faculty</strong> and staff are encouraged to call counseling (Ext. 6110) for consultation about assisting students who exhibit unusual<br />
behavior.<br />
59
8 Appendix H - Standards of Student Conduct and Discipline and Due<br />
Process Procedures<br />
In joining the academic community at <strong>Ohlone</strong> <strong>College</strong> students have the right and share the responsibility to exercise the<br />
freedom to learn. Like other members of the academic community, students are expected to conduct themselves in<br />
accordance with standards of the <strong>College</strong> that are designed to perpetuate its educational purposes. These procedures are in<br />
accordance with California Education Code Section 66300, which requires each community college district to adopt<br />
standards of student conduct along with applicable penalties for violation.<br />
The following conduct shall constitute good cause for discipline, including but not limited to the removal, suspension or<br />
expulsion of a student.<br />
I. STANDARDS OF STUDENT CONDUCT<br />
A. Students shall respect and obey civil and criminal law, and may be referred to law enforcement authorities for<br />
violation of laws of the city, county, state, and nation.<br />
B. A charge of misconduct may be imposed upon a student for violating provisions of <strong>Ohlone</strong> <strong>College</strong> regulations and<br />
the State Education and Administrative Codes as related to <strong>College</strong> attendance or while on <strong>College</strong>-owned or<br />
<strong>College</strong>-controlled property or at a <strong>College</strong>-sponsored activity (Education Code 76034). Examples of "cause" with<br />
respect to charges of misconduct are noted in Education Code Section 76033; authority for adoption of rules and<br />
regulations is noted in Education Code Section 76937. Violations of such codes and regulations, for which students<br />
are subject to disciplinary action, include, but are not limited to, the following:<br />
1. Dishonesty, such as cheating, plagiarism, or knowingly furnishing false information to the <strong>College</strong>;<br />
2. Forgery, alteration, or misuse of <strong>College</strong> documents, records, or identification;<br />
3. Obstruction or disruption of instruction, administrative processes, <strong>College</strong> activities, community services,<br />
disciplinary procedures, or other authorized <strong>College</strong> activities;<br />
4. Disrupting the peace or quiet of any part of the campus or of a member of the academic community by<br />
unauthorized loud or unusual noises; or by threatening conduct such as verbal abuse, quarreling, or<br />
challenging to fight; or by fighting;<br />
5. Continued disruptive behavior; continued willful disobedience; habitual profanity or vulgarity; or the open<br />
and persistent defiance of the authority of <strong>College</strong> personnel or persistent abuse of <strong>College</strong> personnel;<br />
6. Causing, attempting to cause, or threatening to cause physical injury to another person;<br />
7. Committing any form of harassment as defined by law or by District policies and procedures;<br />
8. Engaging in harassing or discriminatory behavior based on race, sex (i.e., gender), religion, age, national<br />
origin, disability, or any other status protected by law;<br />
9. Willful misconduct which results in injury or death to a student or <strong>College</strong> personnel or which results in<br />
cutting, defacing, or other injury to any real or personal property owned by the District;<br />
10. Theft or damage to property belonging to the <strong>College</strong>, a member of the <strong>College</strong> community, or a campus<br />
visitor; knowingly receiving stolen District property or private property on campus; any computer-related<br />
crime as identified by the California Penal Code (502[e][3]);<br />
11. Unauthorized entry to and/or use of <strong>College</strong> property;<br />
12. Unlawful possession, use, sale, offer to sell, or furnishing, or being under the influence of, any controlled<br />
substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the<br />
60
Appendix H (continued)<br />
California Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind; or unlawful<br />
possession of, or offering, arranging, or negotiating the sale of any drug paraphernalia, as defined in<br />
California Health and Safety Code Section 11014.5;<br />
13. Willful or persistent smoking or other tobacco use in any area where smoking or tobacco use have been<br />
prohibited by law or by regulation of the governing board;<br />
14. Gambling on <strong>College</strong> property or <strong>College</strong>-controlled property;<br />
15. Violation of <strong>College</strong> policies or campus regulations concerning the registration of student organizations;<br />
the use of <strong>College</strong> facilities; or the time, place, and manner of public expression;<br />
16. Failure to comply with lawful directions of <strong>College</strong> officials acting in performance of their duties;<br />
17. Possession or use of explosives, dangerous chemicals, or deadly weapons on <strong>College</strong> property or at a<br />
<strong>College</strong> function without prior authorization of the <strong>College</strong> President;<br />
18. Lewd, indecent, or obscene conduct on District-owned or controlled property, or at District-sponsored or<br />
supervised functions;<br />
19. Engaging in expression which is obscene; libelous or slanderous; or which so incites students as to create a<br />
clear and present danger of the commission of unlawful acts on <strong>College</strong> premises, or the violation of lawful<br />
District administrative procedures, or the substantial disruption of the orderly operation of the District;<br />
20. Persistent, serious misconduct where other means of correction have failed to bring about proper conduct.<br />
21. Unauthorized preparation, giving, selling, transfer, distribution, or publication, for any commercial<br />
purpose, of any contemporaneous recording of an academic presentation in a classroom or equivalent site<br />
of instruction, including but not limited to handwritten or typewritten class notes, except as permitted by<br />
any District policy or administrative procedure.<br />
A. Disciplinary Action<br />
II. DISCIPLINE PROCEDURES<br />
1. Disciplinary action may be taken as a result of student misconduct. Type of action shall be determined by<br />
the appropriate <strong>College</strong> official(s) directly and/or with recommendation of the Student Conduct Board (see<br />
page 3). Penalties are listed in the degree of severity, but not in chronological administration.<br />
a. WARNING: Notice to student, oral or in writing, that continuation or repetition of wrongful<br />
conduct may be cause for additional disciplinary action.<br />
b. REPRIMAND: Written statement of violation of a specified regulation including the possibility<br />
of more extreme disciplinary action.<br />
c. DISCIPLINARY PROBATION: Exclusion from participation in privileges or extracurricular<br />
<strong>College</strong> activities set forth in the written notice of disciplinary probation for a specified period of<br />
time.<br />
d. SUMMARY SUSPENSION: A summary suspension is for purposes of investigation. It is a<br />
means of relieving the tension of the student body or individual class due to an alleged infraction<br />
of student conduct standards, removing a threat to the well-being of the students, or removing for<br />
the good order of the <strong>College</strong> a student or students whose presence would prevent the continued<br />
normal conduct of the academic community, protection of property, and of the educational<br />
process.<br />
61
Appendix H (continued)<br />
e. DISCIPLINARY SUSPENSION: Exclusion from classes and other privileges or activities as set<br />
forth in the notice of suspension for a definite period of time. May include exclusion from<br />
campus.<br />
f. EXPULSION: Termination of student status for an indefinite period. The conditions of<br />
readmission, if readmission is permitted, shall be stated in the order of expulsion.<br />
2. Any student suspended (disciplinary) or expelled who has violated Section 245 of the Penal Code (assault)<br />
must be reported to law enforcement authorities as stated in Education Code Section 76035.<br />
3. Disciplinary actions are not recorded with a student's academic record. Disciplinary suspension and<br />
expulsion are recorded in the office of the Vice President, Student Services, until date of removal of the<br />
disciplinary status.<br />
B. Informal Discipline<br />
1. Informal discipline includes warning, verbal, or written reprimand; probation; ineligibility to participate in<br />
activities or contests.<br />
2. Warning and temporary removal from participation may be imposed by a <strong>College</strong> staff member who shall<br />
notify the Vice President, Student Services, of the action. Written reprimand and probation may be<br />
imposed by the Vice President, Student Services, or designee who shall notify the <strong>College</strong> President<br />
(Education Code Section 76031).<br />
3. A student subject to informal discipline is entitled to a meeting (informal hearing) with the Vice President,<br />
Student Services, or designee. At this meeting the student shall be informed of the charges and shall have<br />
an opportunity to refute the charges and/or provide any information related to the alleged misconduct.<br />
4. No action involving disciplinary suspension or expulsion shall be taken unless an administrator pursues the<br />
matter according to procedures in which the student is entitled to a formal hearing (Education Code Section<br />
66017).<br />
C. Summary Discipline<br />
1. An instructor may suspend a student from class for the day of the suspension and the next class meeting.<br />
The instructor shall report the suspension to the Vice President, Student Services. If the student is a minor,<br />
a parent conference shall be called (Education Code Section 76032).<br />
2. Temporary suspension and/or exclusion from a class, classes, or the <strong>College</strong> may be invoked in accordance<br />
with law for a period of up to ten (10) days by the President or<br />
designee of the <strong>College</strong> (Education Code Section 76031).<br />
D. Formal Discipline--Suspension<br />
1. In accordance with Education Code Section 76031, the President or designee of <strong>Ohlone</strong> <strong>College</strong> may<br />
suspend a student from one or more classes for the remainder of the term or from all <strong>College</strong> classes and<br />
activities for one or more terms.<br />
2. A disciplinary suspension of a student shall be reported to the District Governing Board. Whenever a<br />
minor is suspended from the <strong>College</strong>, the parent or guardian shall be notified in writing (Education Code<br />
Section 76031).<br />
E. Formal Discipline--Expulsion<br />
1. Expulsion is permanent separation from the <strong>College</strong> by action of the Governing Board for good cause when<br />
other means of correction fail to bring about proper conduct or when the presence of the student causes a<br />
continuing danger to the physical safety of the student or others (Education Code Section 76030).<br />
62
Appendix H (continued)<br />
III. DUE PROCESS PROCEDURES<br />
A. Hearing Process<br />
1. A student who is subject to disciplinary suspension or expulsion shall have a right to an impartial<br />
administrative hearing (Education Code Section 66017) by an <strong>Ohlone</strong> <strong>College</strong> Student Conduct Board.<br />
2. The student shall be given written notice of the charges, the evidence against him/her, and the disciplinary<br />
sanction the administrator will recommend to the Student Conduct Board.<br />
3. The hearing will be conducted no later than ten (10) days from the time written notice is given.<br />
4. A student shall be afforded the opportunity to waive the right to a hearing before the Student Conduct<br />
Board and to agree to the disciplinary action recommended by the administrator and/or Vice President,<br />
Student Services. Any such waiver shall be in writing on a <strong>College</strong> form provided by the administrator.<br />
B. Student Conduct Board Composition<br />
1. Two students, not directly involved in the misconduct case, appointed by the Associated Students of<br />
<strong>Ohlone</strong> <strong>College</strong> (A.S.O.C. Council).<br />
2. Two faculty members, not directly involved in the misconduct case, appointed by the <strong>Faculty</strong> Senate<br />
President.<br />
3. Two administrators, not directly involved in the misconduct case, appointed by the <strong>College</strong> President who<br />
shall designate one administrator as chairperson.<br />
C. Right to Representation<br />
1. The student may represent himself or herself or may be represented by another person, except that he or she<br />
shall not be represented by an attorney except in cases where the student may be subject to expulsion. The<br />
student may request that witnesses and other personnel with pertinent information, as agreed to by the<br />
Conduct Board, be called to the hearing meeting.<br />
D. The Hearing Meeting<br />
1. The purpose of this administrative hearing is for the Student Conduct Board to hear evidence, to make<br />
findings of fact, and to make decisions based upon those facts. The burden of proof shall be on the<br />
administrator pursuing the misconduct charge. The hearing shall be closed and confidential unless the<br />
student requests, in writing, an open hearing.<br />
2. Evidence shall be admitted if it is relevant and is the sort of evidence on which responsible persons are<br />
accustomed to rely in the conduct of serious affairs. Hearsay evidence may be received but shall not be<br />
sufficient in itself to support a finding unless it would be admissible over objection in civil actions. Formal<br />
rules of evidence shall not apply. Irrelevant and unduly repetitious evidence may be excluded. No<br />
evidence other than that received at the hearing shall be considered.<br />
3. A tape recording will be kept of the hearing. The student charged may purchase a copy of the tape<br />
recording upon written request and at his/her own expense, provided that the use of such copy is for any<br />
subsequent proceedings related to the case. The student shall be allowed to listen to the tape (with staff<br />
present) upon request.<br />
4. Within five days of the hearing, the chairperson shall deliver to the <strong>College</strong> President a written report<br />
giving specific findings of fact as to each charge and make recommendations for action.<br />
63
Appendix H (continued)<br />
E. <strong>College</strong> President's Decision<br />
1. Within five (5) days following receipt of the Student Conduct Board's report, the <strong>College</strong> President shall<br />
make a decision. The President may adopt the board's recommendations for action, may adopt a less severe<br />
sanction, or may adopt a more severe sanction. The President shall send a copy of his or her decision,<br />
together with the Student Conduct Board's report to the student and the appropriate administrator(s).<br />
2. If the decision is to suspend a student, the <strong>College</strong> President shall notify the <strong>Ohlone</strong> <strong>College</strong> Board of<br />
Trustees of that decision. The decision of the <strong>College</strong> President shall be final (Education Code Section<br />
76031).<br />
F. Board of Trustees Hearing (Expulsion Cases)<br />
1. Expulsion may be imposed only by the Board of Trustees of the <strong>Ohlone</strong> Community <strong>College</strong> District.<br />
Expulsion cases shall be heard initially by a Student Conduct Board which shall provide a report and<br />
recommendation to the <strong>College</strong> President who shall recommend the expulsion action to the Board of<br />
Trustees.<br />
2. Upon receipt of the report and decision, the Secretary of the Board of Trustees shall prepare and serve a<br />
Notice of Inquiry upon the student charged. Such notice must be served upon the student within seven (7)<br />
school days of the close of the aforementioned hearing. The secretary shall also transmit a copy of the<br />
Notice of Inquiry to the <strong>College</strong> President; Vice President, Student Services; and chairperson of the Student<br />
Conduct Board involved in the case. Said Notice of Inquiry shall contain the following:<br />
a. Notice of the time, date, and place of hearing at which the Board will consider and act on the<br />
report and recommendation received in connection with the proposed expulsion. The hearing shall<br />
be held within sixteen (16) school days of the close of the hearing conducted before the Student<br />
Conduct Board, but in no case shall the hearing be held in less than eight (8) school days<br />
subsequent to the delivery of the Notice of Inquiry;<br />
b. Notice that the student may be represented at the hearing by an advisor; the advisor may be an<br />
attorney;<br />
c. Notice that the hearing will be held in executive session unless the student in writing requests a<br />
public hearing;<br />
d. A statement that the student's failure to appear at the hearing shall be deemed a waiver of his/her<br />
right to be present;<br />
e. Such other information as the Board may wish to include.<br />
3. At the hearing before the Board of Trustees, the Board may request or consider any additional evidence that<br />
it deems advisable. The Student Conduct Board chairperson or advisor and the student or advisor, in that<br />
order, shall be entitled to argue the case before the Board of Trustees and to make a statement as to why the<br />
Board should or should not adopt the report and decision of the <strong>College</strong> President or Student Conduct<br />
Board, as the case may be, and as to what punishment, if any, should be imposed.<br />
4. The Board of Trustees may adopt or reject, in whole or in part, the report and decision of the <strong>College</strong><br />
President or Student Conduct Board. The report and decision of the Board shall be final and conclusive<br />
and not subject to appeal within the <strong>Ohlone</strong> Community <strong>College</strong> District.<br />
Standards of Student Conduct and Discipline and Due Process Procedures<br />
Approved by the Board of Trustees May 11, 2011.<br />
64
9 Appendix I - <strong>Ohlone</strong> <strong>College</strong> Policy on <strong>Academic</strong> Dishonesty<br />
<strong>Academic</strong> dishonesty defrauds all those who depend upon the integrity of the <strong>College</strong>, its courses, and its degrees and<br />
certificates. In a broader sense the public is defrauded if faculty knowingly or unwittingly allows dishonest acts to be<br />
rewarded academically. <strong>Faculty</strong> should make every reasonable effort to foster honest academic conduct. Specifically,<br />
examinations should be appropriately proctored or monitored to prevent students from copying or exchanging information.<br />
Examinations and answers to examination questions should be secured in such a way that students cannot have prior access<br />
to them. If the faculty member believes that there is evidence of academic dishonesty on the part of a student, it is the<br />
faculty member's responsibility to take appropriate action in accordance with this policy and submit the <strong>Ohlone</strong> <strong>College</strong><br />
<strong>Academic</strong> Dishonesty Reporting Form. (Appendix I).<br />
Students at <strong>Ohlone</strong> <strong>College</strong> have the right to know what constitutes academic dishonesty in each course in which they are<br />
enrolled. <strong>Faculty</strong> members should apprise their classes of the ethical standards required in their courses and the permissible<br />
procedures in class work and examinations. If feasible, this information should be presented in the course syllabus and/or on<br />
examination questionnaires. If it is not feasible to include this information on the course syllabus, the policy should be<br />
referenced on course outlines. Students should be informed of the consequences of violation of these standards, their rights of<br />
appeal, and the procedures to be followed in the appeal.<br />
I. Definitions of <strong>Academic</strong> Dishonesty<br />
A. Cheating<br />
At <strong>Ohlone</strong>, cheating is the act of obtaining or attempting to obtain credit for academic work through the use of<br />
any dishonest, deceptive, or fraudulent means. Cheating at <strong>Ohlone</strong> includes but is not limited to:<br />
1. Copying, in part or in whole, from another's test or other evaluation instrument or obtaining answers<br />
from another person during the test;<br />
2. Submitting work previously presented in another course, if contrary to the rules of either course;<br />
3. Using or consulting during an examination sources or materials not authorized by the instructor;<br />
4. Altering or interfering with grading or grading instructions;<br />
5. Sitting for an examination by a surrogate, or as a surrogate;<br />
6. Any other act committed by a student in the course of his or her academic work which defrauds or<br />
misrepresents, including aiding or abetting in any of the actions defined above.<br />
B. Plagiarism<br />
At <strong>Ohlone</strong>, plagiarism is the act of representing the work of another as one's own (without giving appropriate<br />
credit) regardless of how that work was obtained and submitting it to fulfill academic requirements. Plagiarism<br />
at <strong>Ohlone</strong> includes but is not limited to:<br />
1. The act of incorporating the ideas, words, sentences, paragraphs, or parts thereof, or the specific<br />
substance of another's work, without giving appropriate credit, and representing the product as one's own<br />
work; and<br />
2. Representing another's artistic/scholarly works such as musical compositions, computer programs,<br />
photographs, paintings, drawings, sculptures, or similar works as one's own.<br />
65
Appendix I (continued)<br />
II.<br />
Student Evaluation and Reporting<br />
When a faculty member responsible for a course has reason to believe, and has evidence to substantiate, that the behavior<br />
of a student or students falls within one or both the above sets of definitions, it is a faculty's responsibility to take the<br />
following steps:<br />
1. Arrange a face-to-face meeting with the student; if the course is an on-line course and meeting face-to-face is not an<br />
option, ideally schedule a phone conversation or make other arrangements to handle the matter. At that time of the<br />
meeting advise the student of the allegations, and make him or her aware of the supporting evidence and the<br />
probable consequences/sanctions. Any classroom confrontation should be as discreet as possible. If, as a result of<br />
this meeting, the instructor believes that academic dishonesty occurred, the instructor will inform the student of the<br />
sanctions to be assessed or recommended in accordance with Section III and complete with the student the<br />
<strong>Academic</strong> Dishonesty Reporting Form available on the <strong>Ohlone</strong> <strong>College</strong> website at<br />
http://www.ohlone.edu/org/studentservices/academicdishonesty.html.<br />
2. The <strong>Academic</strong> Dishonesty Reporting Form is to be submitted to the Vice President, Student Services with a copy to<br />
the <strong>Academic</strong> Dean.<br />
3. All notes and discussions between the student and the faculty member will be kept confidential except as may be<br />
relevant in subsequent disciplinary proceedings or any subsequent legal actions. <strong>Faculty</strong> members should not<br />
discuss specific charges of cheating, plagiarism, or any other violations involving specific individuals in the<br />
classroom before other members of the class.<br />
4. When a student fails to attend a scheduled conference to discuss the alleged dishonesty, or when the apparent<br />
dishonesty is detected only near the end of the semester and the instructor makes a good-faith effort to contact the<br />
student but is unable to do so, the instructor may impose the recommended penalty and complete the <strong>Academic</strong><br />
Dishonesty Reporting Form without a conference. The student's right to appeal is preserved.<br />
III.<br />
Sanctions<br />
There shall be two major classifications of sanctions that may be imposed for violations of this procedure: <strong>Academic</strong><br />
and Administrative. <strong>Academic</strong> sanctions will be defined as those actions related to the course work and grades which<br />
are the province of the instructor. Administrative sanctions are concerned with a student's status on campus and are<br />
acted on by the Vice President, Student Services. The imposition of one variety of sanction will not preclude the<br />
additional imposition of the other.<br />
A. <strong>Academic</strong> Sanctions<br />
<strong>Faculty</strong> are responsible for determining the type of academic sanction to be applied to students involved in<br />
incidents of cheating or plagiarism. Usually a form of "grade modification" will be employed. Before sanctions<br />
can be employed, the faculty member must have verified the instances of academic dishonesty by personal<br />
observation and/or documentation. In all cases the violation should be reported to the Vice President, Student<br />
Services. Sanctions that may be imposed by the faculty member include but are not limited to those listed<br />
below. A student may be:<br />
1. Reprimanded orally. A student may be referred for counseling but cannot be required to seek counseling.<br />
2. Lowered grade on assignment, exam, paper, or project involved.<br />
3. Failed in the evaluation instrument (assignment, exam, paper, or project).<br />
4. Reduced in course grade, including possible failure of course. NOTE: A grade of “F” earned in the<br />
course as a result of sanctions for academic dishonesty is final and shall be placed on the transcript. If<br />
the student withdraws from the course, a “W” will not replace an “F” earned as a result of academic<br />
dishonesty.<br />
66
Appendix I (continued)<br />
5. Retake or resubmit assignment, exam, paper, or project involved.<br />
6. Complete additional assignment, exam, paper, project, or course work.<br />
7. Required to drop or withdraw from the course.<br />
8. Referred for administrative sanctions. A faculty member may choose to refer a student to the Vice<br />
President, Student Services for disciplinary action in addition to the academic action the faculty member<br />
has taken or in lieu of any academic sanction.<br />
9. <strong>Faculty</strong> Discretion Cases involving the careless or inept handling of quoted material but which fall short<br />
of the definitions of the acts of cheating and/or plagiarism as defined in Section I.A. and Section I.B. of<br />
this policy may be dealt with at the discretion of the faculty member concerned. Section I.A., item 6 also<br />
requires faculty interpretation.<br />
B. Administrative Sanctions<br />
As stipulated in the California Administrative Code, Sanction 41301, cheating or plagiarism in connection with<br />
an academic program at a campus may warrant expulsion, suspension, probation, or a lesser sanction.<br />
Administrative action involving academic dishonesty at <strong>Ohlone</strong> <strong>College</strong> is the responsibility of the Vice<br />
President, Student Services according to the Standards of Student Conduct and Disciplinary and Due Process<br />
Procedures.<br />
The Vice President, Student Services will respond to:<br />
1. Referrals from the faculty;<br />
2. Flagrant violations of academic standards; and<br />
3. Repeat violations as brought to attention by the faculty or through the centralized reports filed with the<br />
Vice President, Student Services.<br />
Repeat violators of the academic dishonesty policy will face the following sanctions:<br />
1. Students found to have violated the academic dishonesty policy in two separate incidents will be placed on<br />
academic probation, and potentially suspended or expelled from the <strong>College</strong>;<br />
2. The <strong>College</strong> will initiate expulsion proceedings for students found to have violated the academic dishonesty<br />
policy in three or more separate incidents.<br />
<strong>Faculty</strong> members will be notified by the Vice President, Student Services when action has been taken.<br />
IV.<br />
Protection of Rights<br />
Nothing in this policy is intended to deny students who come within its scope appropriate "due process," including<br />
the right to be informed of the charges, the nature of the evidence supporting the charges, and to have a meeting with<br />
the faculty member, the Vice President, Student Services or other decision-maker, at which time statements and<br />
evidence on behalf of the student may be submitted. Nor is it intended to deny the right to appeal, through<br />
appropriate college channels, any decision resulting from such a meeting.<br />
1. <strong>Academic</strong> sanctions may be appealed through the Vice President, <strong>Academic</strong> <strong>Affairs</strong> in accordance with college<br />
policy.<br />
2. When disciplinary suspension or expulsion is being recommended as an administrative sanction, the student has<br />
a right to a formal impartial hearing by an <strong>Ohlone</strong> <strong>College</strong> Student Conduct Board. (Education Code 66017)<br />
67
V. Dissemination of Information Appendix I (continued)<br />
1. This procedure shall be published in the General Catalog. There shall also be copies of this procedure in every<br />
department office, in the library, in the <strong>Faculty</strong> <strong>Handbook</strong>, on-line, and copies available to all interested parties<br />
in the Office of the Vice President, Student Services on the Fremont campus and the Office of the Associate<br />
Vice President, <strong>Academic</strong> <strong>Affairs</strong> at the Newark Center for Health Sciences and Technology.<br />
2. Dissemination of this information shall be the responsibility of the Vice President, Student Services.<br />
3. The Vice President, Student Services shall submit to the <strong>Faculty</strong> Senate annually a statistical report on the<br />
number and type of infractions and their eventual disposition.<br />
4. For all matters addressed in this procedure, the Vice President, Student Services may designate a representative.<br />
68
Appendix I (continued)<br />
<strong>Ohlone</strong> <strong>College</strong><br />
<strong>Academic</strong> Dishonesty Reporting Form<br />
A faculty member who suspects a student has violated <strong>Ohlone</strong> <strong>College</strong>’s Procedures on <strong>Academic</strong> Dishonesty shall meet with<br />
the student face-to-face to discuss the matter with the student and hear the student’s response. If, despite the faculty<br />
member’s good faith effort to schedule such a discussion, the student fails to meet, the faculty member should complete the<br />
investigation, impose their recommended penalty, and complete this form.<br />
After meeting with the student and conducting any additional investigation needed, the faculty member shall make a decision<br />
as to whether misconduct occurred.<br />
<br />
<br />
If the faculty member concludes that no misconduct occurred, the matter ends there. There is no academic sanction<br />
imposed, and there will be no record in the student’s file of a dishonesty charge.<br />
If the faculty member concludes that academic dishonesty occurred, s/he may impose an academic sanction for the<br />
course. Sanctions that may be imposed by the faculty member include but are not limited to those listed on the<br />
attached form.<br />
The faculty member should use this form if at the conclusion of the informal student conference they conclude that the<br />
student in question violated the Procedures on <strong>Academic</strong> Dishonesty, or the student in question failed to meet with the faculty<br />
member. Complete and return this form to Ron Travenick, Vice President, Student Services in 7112 and send a copy to your<br />
academic dean.<br />
The Vice President, Student Services tracks student conduct. Contact this office for inquiries regarding possible past<br />
incidents of academic dishonesty for specific students (659-6262).<br />
69
Appendix I (continued)<br />
<strong>Academic</strong> Dishonesty Reporting Form<br />
Please complete this form and return to the Vice President, Student Services and your academic dean within 14 days of<br />
meeting with the student to discuss allegations. It is not necessary to type this form, but please make it legible!<br />
1. It has been concluded that the following student committed a violation of the <strong>Ohlone</strong> <strong>College</strong> Procedures on<br />
<strong>Academic</strong> Dishonesty:<br />
Name<br />
Student ID#<br />
Dept./Course No./Section No.<br />
Semester/Year<br />
2. Type of violation:<br />
________ Cheating ________ Plagiarism ________Fabrication of Information<br />
________ Facilitation of Student Cheating<br />
________ Other<br />
3. Summary of the incident (attach a summary if more space is needed):<br />
70
Appendix I (continued)<br />
4. <strong>Academic</strong> sanction imposed by instructor – check all that apply. (Additional penalties may be imposed by the Vice<br />
President, Student Services after reviewing this form and other records.)<br />
_______ referred for administrative sanctions<br />
______ required to drop/withdraw from course<br />
_______ failing grade on assignment, exam, paper, or project involved<br />
_______ lower grade on assignment, exam, paper, or project involved<br />
_______ resubmit assignment, paper or project (specify requirements and due date)<br />
_______ retake exam<br />
_______ complete additional assignment, course work, exam, or paper<br />
_______ reprimand orally<br />
_______ no penalty<br />
_______ other (please specify sanction)<br />
NOTE: A grade of "F" earned in the course as a result of sanctions for academic dishonesty is final and shall be placed<br />
on the transcript. If the student withdraws from the course, a "W" will not replace an "F" earned as a result of academic<br />
dishonesty.<br />
<strong>Faculty</strong> Name (please print) ___________________________________________________________________<br />
Dept. __________________________________________<br />
Signature _______________________________________<br />
Phone # _____________________________<br />
Date ______________________________<br />
5. Appeals: A student has the right to appeal the faculty member’s decision that the student committed the alleged act of<br />
academic dishonesty.<br />
Should you have any questions about the discipline procedures, please contact the Vice President, Student Services (510-<br />
659-6262).<br />
71
Appendix I (continued)<br />
6. Student Response:<br />
a. I understand the violation with which I am charged and accept the faculty disposition. I understand that if<br />
circumstances warrant, the Vice President, Student Services may consider additional sanctions. I understand that<br />
this form will be kept in a confidential file in the Office of the Vice President, Student Services.<br />
Student Signature<br />
Date<br />
Mailing Address<br />
Phone<br />
B. I understand the violation with which I am charged, but do not admit responsibility and claim my right to appeal.<br />
The appeal must be submitted in writing, to the Vice President, Student Services, within 14 days of the date signed<br />
above. I understand that if circumstances warrant, the Vice President may also consider additional sanctions. I<br />
understand that this form will be kept in a confidential file in the Office of the Vice President, Student Services.<br />
Student Signature<br />
Date<br />
Mailing Address<br />
Phone<br />
C. The course in which the alleged incident of academic dishonesty occurred in is taught on-line; therefore, the<br />
informal student conference was conducted via e-mail, chat, phone, or other remote communication. The student:<br />
___ Selected response option A above.<br />
___ Selected response option B above.<br />
D. Please select all that apply and initial. A meeting was not held because:<br />
___ student did not appear at scheduled meeting<br />
___ student was unavailable to meet<br />
___ student did not respond to my request for a meeting<br />
___ would not sign this form<br />
___ other (please explain):<br />
_______ <strong>Faculty</strong> Initials<br />
72
10 Appendix J - <strong>Ohlone</strong> <strong>College</strong> Catalog Rights Policy<br />
Pursuant to California Education Code §4040l a student pursuing an Associate Degree or Certificate of Achievement, or a<br />
Certificate of Completion may follow the general education and major requirements which are published in the catalog in<br />
effect at the time in which the student first began attendance at <strong>Ohlone</strong> <strong>College</strong> or regulations current at the time the student<br />
files for and receives a degree and/or certificate. Exceptions to this policy would be by petition process. Students pursuing<br />
academic programs that require a separate application process are assigned to the catalog year that the student is accepted into<br />
the program.<br />
A course in which a student receives a W is not considered to have been completed. The preceding catalog rights are subject<br />
to the following limitation: Students, who do not complete an <strong>Ohlone</strong> <strong>College</strong> course during a period of six consecutive<br />
terms, including summer sessions, forfeit the right to follow the degree or certificate requirements set forth in any catalog<br />
prior to their resumption of studies. For the purpose of this section, the effective period of a catalog extends from the<br />
beginning of a Fall semester to the close of the subsequent Summer session. Please note that <strong>Ohlone</strong> may require<br />
substitutions for required courses that have been discontinued.<br />
73
11 Appendix K - <strong>Ohlone</strong> <strong>College</strong> Matriculation Plan<br />
“Matriculation” is the process that brings a college and a student who enrolls for credit into agreement for the purpose of<br />
realizing the student’s educational goal. Matriculation is composed of eight (8) components: Admissions, Orientation,<br />
Assessment, Advising and Counseling, Student Follow-up, Research, Training/Coordination, and Prerequisite/Corequisite<br />
and Advisories. <strong>Ohlone</strong>’s faculty and staff aim to provide students with the services and assistance needed to reach their<br />
goal. We ask students to commit to an educational goal, and we assist them in reaching that goal successfully.<br />
<strong>Ohlone</strong> <strong>College</strong> Agrees To:<br />
• Assess students’ basic educational skills<br />
and career goals.<br />
• Orient students to the <strong>College</strong>’s programs,<br />
services, and policies.<br />
• Provide quality instruction.<br />
• Provide quality counseling.<br />
• Provide a wide variety of courses.<br />
• Offer services to support students’<br />
education.<br />
We Expect Students To:<br />
• Declare an educational goal.<br />
• Attend classes.<br />
• Complete homework assignments.<br />
• Meet with a counselor to discuss choices.<br />
• Seek out support services as needed.<br />
• Strive to make progress toward their goal.<br />
• Follow up students’ progress toward their<br />
goals.<br />
74
12 Appendix L - <strong>Ohlone</strong> <strong>College</strong> <strong>Academic</strong> Freedom Policy Statement<br />
Citizens in the free society in order to discharge their responsibilities intelligently must examine, with critical judgment, all<br />
points of view on major issues.<br />
The Governing Board of <strong>Ohlone</strong> Community <strong>College</strong> District in order to create an environment and atmosphere most<br />
conducive to excellent teaching and to provide students with the most appropriate learning conditions approve the following<br />
policy for <strong>Academic</strong> Freedom:<br />
The community having invested resources in a community college has the obligation to support and sustain an<br />
atmosphere which encourages the free exploration of ideas.<br />
<strong>Academic</strong> Freedom includes the protection of the opportunity for the teacher to teach, and for the teacher and the student<br />
to study, without coercion, censorship, or other forms of restrictive interference and that academic freedom encourages<br />
the flow of ideas with the recognition that freedom to teach and freedom to learn imply both rights and responsibilities<br />
within the framework of the law.<br />
Instructors as citizens, members of a learned profession, and representatives of the <strong>Ohlone</strong> Community <strong>College</strong> District<br />
shall be free from District censorship and discipline when speaking or writing. However, the special position of<br />
instructors imposes special obligations. Instructors as representatives of the district should be accurate, objective,<br />
exercise appropriate restraint, encourage a spirit of mutual respect for the opinion of others, and ensure the relevancy of<br />
subject matter to their instructional areas.<br />
6.6.1 Teaching Controversial Subjects<br />
Citizens in a free society in order to discharge their responsibilities fully and intelligently must examine, with critical<br />
judgment, all points of view regarding major issues of their day and nation.<br />
A. Objectivity: Instructors shall maintain an attitude of objectivity on controversial topics when discussing them with<br />
students.<br />
B. Respect for Others: Instructors shall encourage a spirit of mutual respect for honest and informed opinions,<br />
regardless of how divergent they may be.<br />
C. Relevant Data: Instructors shall become fully informed about the various viewpoints on problems relevant to their<br />
instructional assignments and present pertinent and objective data to their students.<br />
D. Suitable Learning Materials: Instructors and librarians shall make available a variety of suitable learning materials<br />
from which students may obtain valid data dealing with the pros and cons of issues being studied.<br />
E. Time Consideration: A reasonable allocation of time shall be devoted to the study of any single issue, in accordance<br />
with the approved course outline and student needs.<br />
75
13 Appendix M - <strong>Ohlone</strong> <strong>College</strong> Equal Educational and Employment<br />
Opportunity Policy and Policy on Sexual Harassment<br />
Chapter 6 – <strong>Ohlone</strong> <strong>College</strong> Policy Manual<br />
EDUCATION AMENDMENTS AND CIVIL RIGHTS ACT<br />
6.1 EQUAL EDUCATIONAL AND EMPLOYMENT OPPORTUNITY POLICY<br />
(Amendment Approved: 7/28/76; Amended 1/13/93; Amended 1/28/98)<br />
<strong>Ohlone</strong> <strong>College</strong> maintains an atmosphere that is welcoming to all students and conducive to their academic and personal<br />
success. The <strong>College</strong> provides an environment free of all forms of harassment, in which all students and employees are<br />
treated with dignity and respect.<br />
<strong>Ohlone</strong> <strong>College</strong> is committed to equal opportunity in educational programs, employment, and campus life. The <strong>College</strong><br />
does not discriminate on the basis of age, ancestry, color, disability, gender, marital status, national origin, parental<br />
status, race, religion, sexual orientation, or veteran status in any access to and treatment in college programs, activities,<br />
and application for employment.<br />
Equal educational opportunity includes, but is not limited to: admission, recruitment, extracurricular programs and<br />
activities, facilities, access to course offerings, counseling and testing, financial assistance, employment, physical<br />
education, and athletics. Equal employment opportunity includes but is not limited to providing and safeguarding the<br />
opportunity for all persons to seek, obtain and hold employment, and qualify for advancement in the District without<br />
discrimination.<br />
<strong>Ohlone</strong> <strong>College</strong> is committed to nondiscrimination in compliance with the Civil Rights Act; Title IX of the Education<br />
Amendments of 1972; the Rehabilitation Act of 1973 (Sections 503 and 504); the Americans with Disabilities Act of<br />
1990; Executive Orders 11246 and 11375; the Vietnam Era Veterans’ Readjustment Act of 1974; the Age Discrimination<br />
in Employment Act of 1967; and nondiscrimination laws of the State of California.<br />
<strong>Ohlone</strong> <strong>College</strong> is committed to the civil rights responsibilities spelled out in The Guidelines for Eliminating<br />
Discrimination and Denial of Services on the Basis of Race, Color, National Origin, Sex and Handicap in Education<br />
Programs spelled out in Title VI of the Civil Rights Act. As such, the lack of English language skills will not be a<br />
barrier to admission to and participation in vocational educational programs at <strong>Ohlone</strong> <strong>College</strong>.<br />
Inquiries regarding equal opportunity and nondiscrimination may be made as follows:<br />
Staff inquiries to:<br />
Student inquiries to:<br />
Associate Vice President, Human Resources and Training<br />
Building 1, <strong>Ohlone</strong> <strong>College</strong>, 43600 Mission Blvd.,<br />
Fremont, CA 94539; (510) 659-6088<br />
Vice President, Student Services<br />
Building 7, <strong>Ohlone</strong> <strong>College</strong>, 43600 Mission Blvd.,<br />
Fremont, CA 94539; (510) 659-6262<br />
Inquiries related to compliance with Title IX and Title IX Compliance may be made as follows:<br />
Staff inquiries to:<br />
Student inquiries to:<br />
Associate Vice President, Human Resources and Training<br />
Building 1, <strong>Ohlone</strong> <strong>College</strong>, 43600 Mission Blvd.,<br />
Fremont, CA 94539; (510) 659-6088<br />
Vice President, <strong>Academic</strong> <strong>Affairs</strong>/Deputy Superintendent<br />
Building 1, <strong>Ohlone</strong> <strong>College</strong>, 43600 Mission Blvd.,<br />
Fremont, CA 94539; (510) 659-6220<br />
76
Appendix M (continued)<br />
Inquiries related to Sexual Harassment may be made as follows:<br />
Staff inquiries to:<br />
Student inquiries to:<br />
Associate Vice President, Human Resources and Training<br />
Building 1, <strong>Ohlone</strong> <strong>College</strong>, 43600 Mission Blvd.,<br />
Fremont, CA 94539; (510) 659-6088<br />
Vice President, Student Services<br />
Building 7, <strong>Ohlone</strong> <strong>College</strong>, 43600 Mission Blvd.,<br />
Fremont, CA 94539; (510) 659-6262<br />
Inquiries related to compliance with the American Disabilities Act and the Rehabilitation Act of 1973 may be made as<br />
follows:<br />
All inquiries to:<br />
Associate Vice President, Human Resources and Training<br />
Building 1, <strong>Ohlone</strong> <strong>College</strong>, 43600 Mission Blvd.<br />
Fremont, CA 94539; (510) 659-6088<br />
6.2 PROHIBITION OF SEXUAL HARASSMENT<br />
AP 3430 Prohibition of Harassment<br />
References: Education Code Sections 212.5; 44100; 66281.5; Title IX, Education Amendments of 1972; Title 5,<br />
Sections 59320 et seq.; Title VII of the Civil Rights Act of 1964, 42 U.S.C.A. Section 2000e<br />
The District is committed to providing an academic and work environment free of unlawful harassment. This procedure<br />
defines sexual harassment and other forms of harassment on campus, and sets forth a procedure for the investigation and<br />
resolution of complaints of harassment by or against any staff or faculty member or student within the District.<br />
Definitions<br />
General Harassment: Harassment based on race, religious creed, color, national origin, ancestry, physical<br />
disability, mental disability, medical condition, marital status, sex, age, or sexual orientation of any person, or the<br />
perception that a person has one or more of these characteristics is illegal and violates District policy. Gender-based<br />
harassment does not necessarily involve conduct that is sexual. Any hostile or offensive conduct based on gender<br />
can constitute prohibited harassment. For example, repeated derisive comments about a person’s competency to do<br />
the job, when based on that person’s gender, could constitute gender-based harassment. Harassment comes in many<br />
forms, including but not limited to the following conduct:<br />
Verbal: Inappropriate or offensive remarks, slurs, jokes or innuendoes based on a person’s race gender, sexual<br />
orientation, or other protected status. This may include, but is not limited to, inappropriate comments regarding an<br />
individual's body, physical appearance, attire, sexual prowess, marital status or sexual orientation; unwelcome<br />
flirting or propositions; demands for sexual favors; verbal abuse, threats or intimidation; or sexist, patronizing or<br />
ridiculing statements that convey derogatory attitudes based on gender, race nationality, sexual orientation or other<br />
protected status.<br />
77
Appendix M (continued)<br />
Physical: Inappropriate or offensive touching, assault, or physical interference with free movement. This may<br />
include, but is not limited to, kissing, patting, lingering or intimate touches, grabbing, pinching, leering, staring,<br />
unnecessarily brushing against or blocking another person, whistling or sexual gestures. It also includes any physical<br />
assault or intimidation directed at an individual due to that person’s gender, race, national origin, sexual orientation<br />
or other protected status.<br />
Visual or Written: The display or circulation of visual or written material that degrades an individual or group<br />
based on gender, race, nationality, sexual orientation or other protected status. This may include, but is not limited<br />
to, posters, cartoons, drawings, graffiti, reading materials, computer graphics or electronic media transmissions.<br />
Environmental: A hostile academic or work environment exists where it is permeated by sexual innuendo; insults<br />
or abusive comments directed at an individual or group based on gender, race, nationality, sexual orientation or<br />
other protected status; or gratuitous comments regarding gender, race, sexual orientation, or other protected status<br />
that are not relevant to the subject matter of the class or activities on the job. A hostile environment can arise from<br />
an unwarranted focus on sexual topics or sexually suggestive statements in the classroom or work environment. It<br />
can also be created by an unwarranted focus on, or stereotyping of, particular racial or ethnic groups, sexual<br />
orientations, genders or other protected statuses. An environment may also be hostile toward anyone who merely<br />
witnesses unlawful harassment in his/her immediate surroundings, although the conduct is directed at others. The<br />
determination of whether an environment is hostile is based on the totality of the circumstances, including such<br />
factors as the frequency of the conduct, the severity of the conduct, whether the conduct is humiliating or physically<br />
threatening, and whether the conduct unreasonably interferes with an individual's learning or work.<br />
Sexual Harassment: In addition to the above, sexual harassment consists of unwelcome sexual advances, requests for<br />
sexual favors, and other conduct of a sexual nature when:<br />
submission of the conduct is made a term or condition of an individual's employment, academic status, or progress;<br />
submission to, or rejection of, the conduct by the individual is used as a basis of employment or academic decisions<br />
affecting the individual;<br />
the conduct has the purpose or effect of having a negative impact upon the individual's work or academic<br />
performance, or of creating an intimidating, hostile or offensive work or educational environment; or submission to,<br />
or rejection of, the conduct by the individual is used as the basis for any decision affecting the individual regarding<br />
benefits and services, honors, programs, or activities available at or through the community college.<br />
78
Appendix M (continued)<br />
This definition encompasses two kinds of sexual harassment:<br />
"Quid pro quo" sexual harassment occurs when a person in a position of authority makes educational or<br />
employment benefits conditional upon an individual's willingness to engage in or tolerate unwanted sexual conduct.<br />
"Hostile environment" sexual harassment occurs when unwelcome conduct based on a person’s gender is<br />
sufficiently severe or pervasive so as to alter the conditions of an individual's learning or work environment,<br />
unreasonably interfere with an individual's academic or work performance, or create an intimidating, hostile, or<br />
abusive learning or work environment. The victim must subjectively perceive the environment as hostile, and the<br />
harassment must be such that a reasonable person of the same gender would perceive the environment as hostile.<br />
Sexually harassing conduct can occur between people of the same or different genders. The standard for determining whether<br />
conduct constitutes sexual harassment is whether a reasonable person of the same gender as the victim would perceive the<br />
conduct as harassment based on sex.<br />
Examples: Harassment includes, but is not limited to the following misconduct:<br />
Verbal: Inappropriate or offensive remarks, slurs, jokes or innuendoes based on a person’s protected status,<br />
including but not limited to sex. This may include, but is not limited to, inappropriate comments regarding an<br />
individual's body, physical appearance, attire, sexual prowess, marital status or sexual orientation; unwelcome<br />
flirting or propositions; demands for sexual favors; verbal abuse, threats or intimidation of a sexual nature; or sexist,<br />
patronizing or ridiculing statements that convey derogatory attitudes about a particular gender.<br />
Physical: Inappropriate or offensive touching, assault, or physical interference with free movement. This may<br />
include, but is not limited to, kissing, patting, lingering or intimate touches, grabbing, pinching, leering, staring,<br />
unnecessarily brushing against or blocking another person, whistling or sexual gestures.<br />
Visual or Written: The display or circulation of offensive sexually oriented or other discriminatory visual or<br />
written material. This may include, but is not limited to, posters, cartoons, drawings, graffiti, reading materials,<br />
computer graphics or electronic media transmissions.<br />
Environmental: An academic or work environment that is permeated with racially or sexually-oriented talk,<br />
innuendo, insults or abuse not relevant to the subject matter of the class or activities on the job. A hostile<br />
environment can arise from an unwarranted focus on sexual topics or sexually suggestive statements in the<br />
classroom or work environment. An environment may be hostile if unwelcome sexual behavior or other harassing<br />
behavior based on a protected status is directed specifically at an individual or if the individual merely witnesses<br />
unlawful harassment in his/her immediate surroundings. The determination of whether an<br />
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Appendix M (continued)<br />
environment is hostile is based on the totality of the circumstances, including such factors as the frequency of the<br />
conduct, the severity of the conduct, whether the conduct is humiliating or physically threatening, and whether the<br />
conduct unreasonably interferes with an individual's learning or work.<br />
Consensual Relationships<br />
Romantic or sexual relationships between supervisors and employees, or between administrators, faculty or staff members<br />
and students are discouraged. There is an inherent imbalance of power and potential for exploitation in such relationships. A<br />
conflict of interest may arise if the administrator, faculty or staff member must evaluate the student employee’s work or make<br />
decisions affecting the employee or student. The relationship may create an appearance of impropriety and lead to charges of<br />
favoritism by other students or employees. A consensual sexual relationship may change, with the result that sexual conduct<br />
that was once welcome becomes unwelcome and harassing. In the event that such relationships do occur, the District has the<br />
authority to transfer any involved employee to eliminate or attenuate the supervisory authority of one over the other, or of a<br />
teacher over a student. Such action by the District is a proactive and preventive measure to avoid possible charges of<br />
harassment and does not constitute discipline against any affected employee.<br />
<strong>Academic</strong> Freedom<br />
<strong>Faculty</strong> members who wish to use sexually explicit material in the classroom for teaching purposes should consider having<br />
the material reviewed by an administrator to determine whether or not their use might violate the district's sexual harassment<br />
policy.<br />
Adopted: October 2011.<br />
Revised: December 2011.<br />
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14 Appendix N - Maintaining a Drug-Free Workplace<br />
AP 3550 Drug Free Environment and Drug Prevention Program<br />
References: Drug Free Schools and Communities Act Amendment of 1989; 20 U.S. Code Sections 1011i; 1091(r);<br />
1092(f)(1)(H); 1092(k); 1145g; 34 Code of Federal Regulations 86.1 et seq.; Federal Drug-Free Workplace Act of<br />
1988; California Drug-Free Workplace Act, Cal. Gov. Code 8355; 41 U.S. Code Section 702; California Business<br />
& Professions Code Section 25608(a)<br />
The District is committed to providing its employees and students with a drug free workplace and campus environment. It<br />
emphasizes prevention and intervention through education. The goal is to empower students and employees to make<br />
informed decisions about substance use and abuse to allow each to be healthy and productive and maximize each person’s<br />
potential.<br />
The President/Superintendent shall assure that the District distributes annually to each student the information required by<br />
law and complies with other legal requirements.<br />
The District prohibits the unlawful possession, use, sale, or distribution of illicit drugs by students and employees on the<br />
District’s property or as part of any of the District’s activities, including but not limited to field trips, activities or workshops.<br />
The unlawful manufacture, distribution, sale, dispensing, possession or use of alcohol or any controlled substance is<br />
prohibited on District property, during District-sponsored field trips, activities or workshops, and in any facility or vehicle<br />
operated by the District. Under Business & Professional Code Section 25608(a), any person who possesses, consumes, sells,<br />
gives, or delivers to any other person, any alcoholic beverage in or on any public building, campus, or any of the District<br />
grounds is guilty of a misdemeanor, except as provided for in AP 3560, Alcoholic Beverages. As a condition of employment,<br />
each employee is required to comply with these requirements.<br />
Every person who consumes any alcoholic beverage must be at a minimum, 21 years of age. <strong>Ohlone</strong> will enforce the<br />
prohibition of underage drinking and the prohibition of unlawful drugs.<br />
Consequences for Violations<br />
Violation of this prohibition will result in the District taking appropriate action and imposing applicable legal sanctions under<br />
local, State, or Federal law for unlawful possession or distribution of illicit drugs and alcohol, up to and including termination<br />
of employment for employees, expulsion and/or other discipline of students, loss of and ineligibility for financial aid for<br />
students, and referral to federal, state, local and/or campus law enforcement for criminal law citation, arrest and/or<br />
prosecution of both employees and students, and/or as permitted by law, may require satisfactory participation in programs,<br />
including but not limited to an alcohol or drug abuse assistance or rehabilitation program.<br />
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Appendix N (continued)<br />
Health Risks<br />
The health risks associated with the use of illicit drugs and the abuse of alcohol include:<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
Death including by alcohol poisoning or drug overdose,<br />
Risk of addiction and withdrawal symptoms including pain, convulsions and depression,<br />
Liver, heart, kidney, pancreas, and brain damage and/or loss of brain cells,<br />
Impaired judgment and resulting safety and health risks including accidents, unwanted pregnancies or sexually<br />
transmitted diseases, and aggressive or violent behavior,<br />
Impaired performance including drowsiness, impaired memory, and impaired concentration,<br />
Sexual dysfunctions,<br />
Harm to a fetus, including spontaneous abortions, premature labor, and detached placentas,<br />
Psychological problems including depression, anxiety, paranoia, panic reactions, psychosis and hallucinations,<br />
Seizures,<br />
Strokes, cardiac arrest or cardiovascular problems,<br />
Lung damage or illnesses, bronchitis, or respiratory arrest, and<br />
Needle-related illnesses and complications such as hepatitis, HIV, muscle and nervous tissue death necessitating<br />
limb amputation, and infections.<br />
Employee Notification of Workplace Criminal Drug Statute Violation<br />
As a condition of employment, employees must notify the District within five days of any conviction for violating a criminal<br />
drug statute while in the workplace. The District is required to inform any agencies that require this drug-free policy within<br />
ten days after receiving notice of a workplace drug conviction. An employee who is convicted will receive discipline from<br />
<strong>Ohlone</strong> and/or <strong>Ohlone</strong> will require satisfactory participation in a drug abuse assistance or rehabilitation program.<br />
Assistance, Resources and Referrals<br />
Drug or alcohol counseling, treatment, or rehabilitation or re-entry programs or referrals are available to employees or<br />
students. The district provides confidential referrals through an Employee Assistance Program (EAP) for employees and their<br />
families needing assistance with drug or alcohol abuse. Please contact Shairon Zingsheim, Associate Vice President, Human<br />
Resources for more information or visit the Human Resources website for information on contacting CONCERN EAP.<br />
Students should contact the Student Health Center or the Vice President of Student Services, Dr. Ron Travenick, for<br />
resources or for assistance. The Student Health Center also provides counseling, alcohol and drug abuse education<br />
information, and resources for students. For further information, please contact Sally Bratton or other staff at the Student<br />
Health Center (Building 7, (510) 659- 6258) or visit: http://www.ohlone.edu/org/healthcenter/.<br />
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Appendix N (continued)<br />
Online resources of possible interest:<br />
www.alcoholscreening.org/<br />
www.aa.org/ for Alcoholics Anonymous<br />
http://www.drugabuse.gov/nidamed/ for National Institute of Drug Abuse (NIDA)<br />
http://www.drugabuse.gov/scienceofaddiction/brain.html for NIDA handout on biology of addiction<br />
http://www.niaaa.nih.gov/Publications/PamphletsBrochuresPosters/English/default.htm for National Institute on<br />
Alcohol Abuse and Alcoholism, NIAAA<br />
http://www.nlm.nih.gov/medlineplus/substanceabuseproblems.html for MedlinePlus, substance abuse problems<br />
http://familydoctor.org/familydoctor/en/diseases-conditions.html for familydoctor.org, for tobacco, alcohol and<br />
drugs patient education downloads<br />
http://rethinkingdrinking.niaaa.nih.gov/ for NIAAA website -- offers drinking habits assessment and<br />
management tools for anyone who drinks<br />
Adopted: January <strong>2012</strong>.<br />
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15 Appendix O – <strong>Ohlone</strong> <strong>College</strong> Vision, Values and Goals 2010-2015<br />
<strong>Ohlone</strong> <strong>College</strong> Goals and Objectives<br />
2010-15<br />
Objectives make the goals operational, following the recommended strategies set forth in the strategic plan; objectives<br />
delineate measureable outcomes, timelines, action plans, and responsibilities. The college has collaboratively identified<br />
objectives for each goal that reflect current priorities for meeting each goal, consistent with the recommendations of the<br />
strategic plan.<br />
GOAL 1: Through innovative programs and services, improve student learning and achievement<br />
1. By <strong>2013</strong>, complete an assessment of student learning outcomes for all courses and programs<br />
2. By spring <strong>2013</strong>, increase the college average course retention to a rate at or above the statewide average.<br />
3. By fall <strong>2013</strong>, increase semester to semester persistence of ESL and basic skills students to a rate at or above the<br />
statewide average.<br />
4. By fall 2014, increase the success in basic skills courses to a rate at or above the statewide average.<br />
5. By fall 2014, increase the improvement in ESL courses to a rate at or above the statewide average.<br />
6. By spring <strong>2013</strong>, increase to 600 the number of students transferring to UC and CSU.<br />
7. By spring <strong>2013</strong>, increase to 500 the number of students receiving associate degrees.<br />
8. By spring <strong>2013</strong>, increase to 300 the number of students receiving certificates of achievement and accomplishment.<br />
9. By 2015, increase the number of students taking 12.0 units or more per semester to a rate of 30% compared to<br />
headcount enrollment.<br />
10. Provide instruction that will consistently allow <strong>Ohlone</strong> transfer students to perform in their junior year at the<br />
university at a level at or above that of students who started at the university as freshmen.<br />
11. By 2015, expand the appropriate Student Services available to evening students, part time students, students on the<br />
Newark Campus, and students taking courses online<br />
12. By 2015, establish and maintain student mastery of Information Competency Standards at a level at or above the<br />
statewide rate.<br />
13. By <strong>2012</strong>, implement systems that enable all students to declare an academic goal and are provided with an electronic<br />
degree audit which informs progress towards that goal.<br />
14. By <strong>2012</strong>, establish mutual agreements with local school districts to redefine expectations of partnership in light of<br />
reduced staffing and budget support while maintaining clear pathways for students.<br />
GOAL 2: Support the economic vitality of the community through educational programs and services that respond to<br />
identified employment needs<br />
1. By 2011, produce a local strategic plan for Career Technical Education to include an inventory and assessment of<br />
our current programs, environmental scan data, a SWOT analysis, and a five-year set of goals, objectives and action<br />
plans.<br />
2. Within the context of the CTE Strategic Plan, by <strong>2012</strong>, identify needs of local employers and create responses<br />
through our existing programs, contract education, and new program development.<br />
3. By <strong>2013</strong> create a curriculum which enhances the availability of programs that focus on emerging industries<br />
including green technologies and those identified by the Alameda County Workforce Investment Board and<br />
Department of Labor’s high growth, high demand job training initiative.<br />
4. By <strong>2013</strong> provide opportunities across the curriculum for students to acquire key skill sets and concepts that will help<br />
them succeed in the workplace.<br />
GOAL 3: Promote continuous, needs-based, learning and professional development opportunities for all district<br />
personnel<br />
1. By 2011, establish an IT training program for staff and full and part time faculty, enabling them to be more selfdirected<br />
and capable in IT applications/maintenance<br />
2. By 2011, establish an application/selection process for interested faculty and staff for training opportunities in<br />
leadership development.<br />
3. By <strong>2012</strong>, establish a process whereby all classified staff may access professional development identified in the<br />
professional development plan.<br />
4. By 2015, improve satisfaction rate with customer service in all service areas of the college.<br />
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GOAL 4: Use human, fiscal, technological, and physical resources responsibly, effectively, and efficiently to maximize<br />
student learning and achievement<br />
1. Annually sustain the fiscal health of the district<br />
2. By <strong>2013</strong>, increase to 50% the number of faculty and staff who report understanding that budget priorities are<br />
established through systematic planning.<br />
3. By 2015, increase non-apportionment income by $2.5M.<br />
4. By 2010, define categories of technology-enabled classrooms to establish and maintain minimum technology levels<br />
within each category.<br />
5. By 2010, define appropriate life cycles, fund, and implement a systematic updating of technology to support collegewide<br />
effectiveness.<br />
6. By 2011, create organizational structures and procedures to continually improve efficiency and effectiveness of<br />
services to students through technology.<br />
7. By 2015, upgrade the Fremont campus, including functionality, sustainability, safety, accessibility, and aesthetics.<br />
8. By 2015, maximize the use of campus property and develop the Mission Boulevard frontage property as an income<br />
source for facilities improvement while promoting efficient and responsible use of the land.<br />
9. By 2015, achieve long-term maintenance and capital improvements necessary to increase effectiveness of learning<br />
and support services<br />
GOAL 5: Lead and educate the community in environmental sustainability<br />
1. By <strong>2013</strong> employ sustainability principles in all college facilities and operations using the President Climate<br />
Commitment as a guideline.<br />
2. By 2015 educate students, staff and community about the value of sustainability using the framework of the<br />
California Smart Growth Initiative as a model and having 75% of the <strong>Ohlone</strong> employees annually sign the college’s<br />
green pledge.<br />
3. By <strong>2012</strong> support innovation in sustainability and environmental friendliness by providing professional<br />
developmental opportunities and fiscal resources through the <strong>Ohlone</strong> Foundation Sustainability Endowment.<br />
4. By 2011 model environmental sustainability in all college policies, procedures, and<br />
practices through adherence to board policy 6650 and board regulation 9.2.3.3 Environmentally Preferred<br />
Purchasing Procedures.<br />
GOAL 6: Enhance college-wide interaction with, and acceptance of, diverse peoples, cultures, arts, and perspectives<br />
1. By 2015, increase the number of course offerings that specifically address issues of cultural diversity and ethnicity<br />
2. By 2015, increase the number of opportunities for cultural enrichment and study abroad for faculty, staff, and<br />
students.<br />
GOAL 7: Increase access to higher education of under-served and under-represented demographic groups in the<br />
District and local communities<br />
1. By <strong>2013</strong>, increase the enrollment of under-represented groups to approximate the demographic percentages of the<br />
district population.<br />
2. Annually increase retention and success rates of under-served demographic groups.<br />
3. By 2015, increase the percentage of under-represented groups among faculty and staff to approximate the<br />
demographic percentages of the district population.<br />
GOAL 8: Engage all members of the college community in active, continual institutional improvement<br />
1. By 2011, create benchmarks for learning, achievement, and institutional practices<br />
2. By <strong>2012</strong>, develop and implement strategies to optimize communication processes for all shared governance<br />
committees.<br />
3. By 2011, pursue potential areas for partnership and collaboration with the community.<br />
4. By <strong>2012</strong>, revise and update the Research and Planning website so data is more accessible to the community for<br />
planning and decision-making.<br />
5. By <strong>2013</strong>, integrate specific area plans into the strategic plan.<br />
6. By 2015, structure processes that promote informed college-wide discussion leading to integrated, evidence-based<br />
decisions.<br />
85