Accreditation and Designation User Manual - OECI

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5.6 Step 6: Payment stage 2 fee If the self-assesment of the institute is approved for a ‘Go’ the institute will receive the invoice for stage two of the A&D fee. The amount of the fee depends on the designation type of the institute. Tasks of Executive Manager: − Sending invoices to the institutes, including the signed A&D Agreement − Controlling the payments of the institutes, − Providing the A&D Chair and the A&D Secretary a copy of invoices sent to the institutes. Tasks of the A&D Secretary: − Confirming payments of institutes to the institute and Executive Manager. The total fee depends on the designation type of the institute: Stage 1 Stage 2 Total Cancer Unit € 5.000 € 15.000 € 20.000 Clinical Cancer Centre € 5.000 € 25.000 € 30.000 Comprehensive Cancer Centre (CCC) € 5.000 € 25.000 € 30.000 The fee of stage two is not equal for different designation types. The fee covers primarily the costs for: OECI support to the audit team to prepare the peer review visit, organizing the preparation meeting for the audit team, organizing the peer review, OECI support to prepare the institute for the peer review visit, OECI support to the auditors to make the peer review report, organizing A&D Committee meetings and A&D Board meetings, printing and sending the report and the A&D Certificate, follow-up of accreditation one year after certification, and labour costs of the A&D Management unit. Difference in fee − The peer review visit in a Cancer Unit possibly takes one day instead of two full days in clinical cancer centres and CCC’s, − The peer review visit in a Cancer Unit does not include the full set of standards. Standards related to chapter 4 ‘Research, innovation and development’ are not assessed, − The audit team possibly includes less than four auditors. Note: If there is a discrepancy between the designation judgement of the institute and the preliminary designation that remains after the explanatory visit, the institute shall pay the fee equal to the designation type they applied for. For example: an institute that has classified itself as clinical cancer centre and is willing to continue the programme as such, they shall pay in total € 30.000 although the preliminary designation is a cancer unit. Note: If an institute decides to apply for A&D as clinical cancer centre or CCC the full set of standards will be assessed, including the standards related to chapter 4 ‘Research, innovation and development’. Owner: OECI Organisation of European Cancer Institutes Status: Revised - 24 th January 2011 - A&D Working Group Approved by: OECI Accreditation and Designation Board Chapter 5 Ten steps A&D process in detail Page 14 of 28 Version 16 February 2011
5.7 Step 7: Peer review visit and designation check Figure 5 shows the activities after the ‘go’ decision. The auditors need 2 months for the audit team to prepare the peer review before the peer review visit can take place in month 10. Figure 5: Step 7: Peer review visit and designation check 5.7.1 Step 7: activities and responsibilities of all parties involved (figure 5) Step 7 starts with parallel activities for A&D Coordinator, the auditors and the institute. Information sent to the auditors Executor: OECI A&D Coordinator The auditors receive an e-mail with a notification of the ‘go’ decision of the A&D Board including information of the continuation of the accreditation programme. The e-mail contains information about: − Preparation of the peer review, − Access to the information of the cancer institute in the e-tool, − Designation checklist (doc 34), − Login instructions in the user manual (doc 37), − Auditors’ meeting and the agenda (doc 18), − Travel and booking instructions for the auditors’ meeting and the peer review visit (doc 32 and doc 21). Owner: OECI Organisation of European Cancer Institutes Status: Revised - 24 th January 2011 - A&D Working Group Approved by: OECI Accreditation and Designation Board Chapter 5 Ten steps A&D process in detail Page 15 of 28 Version 16 February 2011
Page 1: ORGANISATION OF EUROPEAN CANCER INS
Page 4 and 5: OECI Accreditation and Designation
Page 6 and 7: THE OECI Accreditation and Designat
Page 8 and 9: Owner: OECI Organisation of Europea
Page 10 and 11: The keyword in the designation of E
Page 12 and 13: 2.1.1 General explanation of the te
Page 14 and 15: OECI General Assembly Member Instit
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Page 26 and 27: Designation questionnaire Executor:
Page 28 and 29: Send signed accreditation and desig
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Page 38 and 39: Preparation of the auditors’ team
Page 40 and 41: Performing the peer review Executor
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2.3. Infrastructures with a focus o
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2.9. Radiology 2.9.1. Number of CT
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2.15. Facilities 2.15.1. On site Ac
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3.4. Human resources (4) 3.4.1. Pat
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4.3. Structures 4.3.1. Yes No not a
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5. Education 5.1. Education 5.1.1.
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Planning of the project Start Expla
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Go to the qualitative and quantitat
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3. Before moving to the next item p
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The following screen will appear. F
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• Close the questionnaire if you
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Print only the questions or the ful
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Workspace: Go to the questionnaires
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2. Preparing a peer review Open a q
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To view the remarks and the score o
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2 / OECI Accreditation and Designat
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Qualitative Questionnaire 1. Genera
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1.3.2. Administration of cytostatic
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1.4.6. Roles and tasks of the membe
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1.4.12. Registration and evaluation
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1.5.5. Quality assurance in all are
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2.4.5. Smoking control in the cance
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3.4.4. Palliative and terminal care
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4. Research, innovation and develop
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5. Teaching and continuing educatio
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6. Patient related 6.4. Process con
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6.5. Safeguarding the quality syste
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1.4.7. at national level at regiona
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2.3. Infrastructures with a focus o
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2.9. Radiology 2.9.1. Number of CT
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2.15. Facilities 2.15.1. On site Ac
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3.4. Human resources (4) 3.4.1. Pat
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4.3. Structures 4.3.1. Yes No not a
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5. Education 5.1. Education 5.1.1.
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Planning of the project Start Expla
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Go to the qualitative and quantitat
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3. Before moving to the next item p
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The following screen will appear. F
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• Close the questionnaire if you
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Print only the questions or the ful
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2. Preparing a peer review Open a q
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To view the remarks and the score o
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