Accreditation and Designation User Manual - OECI
Accreditation and Designation User Manual - OECI
Accreditation and Designation User Manual - OECI
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Invitations sent to the audit team<br />
Executor: <strong>OECI</strong> A&D Coordinator<br />
The auditors will receive an invitation to perform the peer review. The letter will include<br />
− Date for the preparation meeting (under reservation of a ‘go’ decision),<br />
− Dates peer review (defined in alignment with the cancer institute <strong>and</strong> chair),<br />
− Introduction of the team members,<br />
− Engagement form for management,<br />
− Explanation about potential conflict of interest from the institute. The institute may express objections<br />
against the audit team members. The audit team continues if the institute has agreed with the team.<br />
You can find attached to the letter:<br />
− Confidentiality agreement (doc 14):<br />
Before the first peer review of an auditor the auditor shall sign a confidentiality agreement,<br />
− Conflict of interest form (doc 15):<br />
Before every peer review each auditor shall sign a conflict of interest form.<br />
− Engagement form for the management of the auditors (doc 13):<br />
By signing the engagement form the management board of the auditors provides permission to the auditor<br />
to perform the peer review.<br />
Composition sent to the institute<br />
Executor: <strong>OECI</strong> A&D Coordinator<br />
The composition of the audit team will be sent to the institute to provide the opportunity to express any<br />
potential conflict of interest against one/more of the audit team members.<br />
Auditors reply on invitation<br />
Executor: <strong>OECI</strong> Auditor<br />
Within the timeframe set in the invitation letter, the auditors confirm to the A&D Coordinator:<br />
− Availability on the date of the preparation meeting,<br />
− Availability on the dates of the peer review,<br />
− Doc 14: Confidentiality agreement,<br />
− Doc 15: Conflict of interest form,<br />
− Signed engagement letter from the management of the auditor.<br />
Receive confirmation from auditors<br />
Executor: <strong>OECI</strong> A&D Coordinator<br />
The <strong>OECI</strong> <strong>Accreditation</strong> Coordinator receives the confirmation from the auditors. This shall include:<br />
− Doc 13: Signed engagement letter of management,<br />
− Doc 14: Signed Confidentiality Agreement,<br />
− Doc 15: Signed Conflict of Interest Form.<br />
Check confidentiality agreement auditors<br />
Executor: <strong>OECI</strong> A&D Coordinator<br />
The <strong>OECI</strong> <strong>Accreditation</strong> Coordinator will check if all the auditors have replied <strong>and</strong> signed doc 13,14 <strong>and</strong> 15.<br />
Composition of peer review agenda<br />
Executor: <strong>OECI</strong> A&D Coordinator<br />
− Specify the template peer review agenda for the cancer institute,<br />
− Send concept agenda to the chair of the audit team for approval.<br />
Owner: <strong>OECI</strong> Organisation of European Cancer Institutes<br />
Status: Revised - 24 th January 2011 - A&D Working Group<br />
Approved by: <strong>OECI</strong> <strong>Accreditation</strong> <strong>and</strong> <strong>Designation</strong> Board<br />
Chapter 5 Ten steps A&D process in detail<br />
Page 11 of 28<br />
Version 16 February 2011