Accreditation and Designation User Manual - OECI
Accreditation and Designation User Manual - OECI
Accreditation and Designation User Manual - OECI
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5.1.1 Step 1: activities <strong>and</strong> responsibilities of all parties involved (figure 3)<br />
Filling out the application form <strong>and</strong> designation screening list<br />
Executor: Cancer institute<br />
− The institute can start to fill out the ‘Online application form’ on the website: oeci.selfasessment.nu under<br />
the menu ‘How to apply?’<br />
− The page starts with a general introduction of the programme <strong>and</strong> by clicking ‘Go to the online application<br />
form’ the application procedure will be explained,<br />
− The institute can access the application form by making a username <strong>and</strong> password as explained on the<br />
page.<br />
The application contains the judgement of the institute <strong>and</strong> the designation type.<br />
On the last page of the application form the institute can send the application to the <strong>OECI</strong> A&D Coordinator.<br />
The approval/signature of the Director/ Board of Directors is requested for the full commitment to the<br />
programme.<br />
Registration of application form<br />
Executor: <strong>OECI</strong> A&D Coordinator<br />
− The <strong>OECI</strong> A&D Coordinator receives the application form through the e-tool,<br />
− <strong>OECI</strong> A&D Coordinator sends a delivery note to the applicant’s institute.<br />
Examination of the application<br />
Executor: <strong>OECI</strong> A&D Board<br />
− New applications are discussed in the next teleconference of the <strong>OECI</strong> A&D Board (every month),<br />
− The application is analysed according to the criteria for application as set in the application form,<br />
− The institutes’ judgement of the designation type should be discussed,<br />
− The A&D Board will make the final decision of approving or disapproving the application.<br />
Note: The <strong>OECI</strong> A&D Programme for Cancer Research Centres is not yet developed, this is one of the goals<br />
of the <strong>OECI</strong> A&D Group.<br />
Criteria for application<br />
Applying to the A&D Programme is a voluntary decision of the cancer institute. However, to provide the institute<br />
with a qualitative accreditation programme <strong>and</strong> to meet with the goals for accreditation <strong>and</strong> designation,<br />
there are obligations that each institute involved shall meet to apply to the A&D Programme:<br />
− Membership of the <strong>OECI</strong>,<br />
− Strong commitment to quality improvement (signature of Director/ Board of Directors),<br />
− Dedicated staff (contact person, project group, all involved employees),<br />
− Stable management structure (no interim management on level of board of directors),<br />
− No major changes/problems (expected management change, merger, housing movements, financial<br />
crisis),<br />
− Following the steps of the A&D Programme with care <strong>and</strong> within the required timeline,<br />
− Involvement in oncology research <strong>and</strong> education programmes (for Cancer Units the involvement in research<br />
programmes is not requested),<br />
− Cancer care is performed on an identifiable unit with an identifiable budget, management <strong>and</strong> organisational<br />
structure.<br />
Owner: <strong>OECI</strong> Organisation of European Cancer Institutes<br />
Status: Revised - 24 th January 2011 - A&D Working Group<br />
Approved by: <strong>OECI</strong> <strong>Accreditation</strong> <strong>and</strong> <strong>Designation</strong> Board<br />
Chapter 5 Ten steps A&D process in detail<br />
Page 2 of 28<br />
Version 16 February 2011