Accreditation and Designation User Manual - OECI

− Analytic way of thinking.
Tasks
− To analyze and examine the self-assesment reports for the ‘go’/’no go’ decision before the peer review visit,
− To analyze the availability of the required proof documents and additional appropriate documents for peer
review,
− To advise the A&D Board about a ‘go’/‘no go’ decision with regard to the scores, notes and documents in the
self-assesment report,
− To analyse the conclusions, strengths and opportunities that are drafted by the audit team, and to give final
advice to the A&D Board about the complete final report, including the designation type,
− To analyze and examine the improvement plan of the institute and advising the A&D Board for final accreditation
according to procedures and standards of the institute,
− The A&D Committee will be informed about the final decision of the A&D Board during their meetings.
Meetings
It depend on the workload. At least once a month/six weeks by teleconference or videoconference.
3.1.6 OECI A&D Advisory Group
An advisory group will be developed to advise the OECI A&D Board on major issues in the programme.
3.1.7 Relations and communication between OECI groups
The relations and communication between the OECI groups are described.
3.1.7.1 Relation/communication between the OECI A&D Group and OECI Board
The OECI Board shall take all necessary steps and make all decisions for the achievement of the goals of the
OECI A&D Group.
The OECI A&D Board chair represents the group at the OECI Board as co-opted member.
− The OECI Board gives mandate for daily management to OECI A&D Group,
− All standards and procedures have to be approved by the OECI Board and procedures are also signed by the
OECI president,
− The A&D Chair will give regular feedback to the OECI Board concerning all accreditation and designation
activities. The Executive Manager will provide a quarterly report for the A&D Chair. This report can be used for
giving feedback (including new applications, visited institutes, achieved accreditation etc),
− The A&D Board decides if a cancer institute will receive OECI accreditation and will give notice to the OECI
Board,
− The A&D Certificate will be signed by the OECI President and the chair of OECI A&D Board.
3.1.7.2 Relation/communication between the OECI A&D Group and OECI General Affairs Manager
and OECI Coordinating Secretariat/ liaison office
− Contact about the monthly newsletter, annual programme General Assembly, conferences and brochures, and
the annual OECI report,
− Providing overview of the income/expenditure to the OECI Executive Secretary every 6 months,
− Providing the OECI Executive Secretary with the original invoices with attached the bank payment receipts (in
case of travelling by flight also the boarding passes must be added) once a year or whenever requested.
3.1.7.3 Relation/communication between the OECI A&D Board and OECI General Assembly
The annual General Assembly has the following powers in relation to OECI A&D Board:
− Adoption of the annual accounts
− Approval of the annual report
− Adoption of the (total) budget and plan of activities for the following year.
Owner: OECI Organisation of European Cancer Institutes
Status: Revised - 24 th January 2011 - A&D Working Group
Approved by: OECI Accreditation and Designation Board
Chapter 3 People and parties involved in the A&D programme
Page 5 of 8
Version 16 February 2011