Accreditation and Designation User Manual - OECI

− Organizing the auditors’ meeting,
− Coordinating the peer review visit on site for accreditation and designation,
− Coordinating the writing of the peer review report in cooperation with the audit team,
− Processing the peer review report towards the final report,
− Coordinating the follow-up of the cancer institute.
Other specific tasks and responsibilities of the A&D Coordinator are described in doc 43.
3.1.4.3 OECI Accreditation Secretary
General tasks
− General secretariat of the OECI Accreditation Programme, under supervision of and following the instructions
of the chair,
− Informing the OECI A&D Group about incoming information.
Specific tasks
Organizing meetings and teleconferences:
− Booking the rooms, organising lunches and coffee if necessary, checking availabilities of participants, sending
the agendas, writing the minutes and sending it to the group.
Peer review visits:
− Organizing the logistics of the visit: booking hotels for auditors.
A&D Agreements:
− Arranging to complete the signed A&D Agreement from institutes with signatures of the OECI A&D Chair and
the OECI President.
Financial:
− Providing quarterly a detailed overview of income/expenditure to the OECI A&D Chair,
− Follow-up of the A&D programme budget,
− Confirming payments of institutes to the institute and Executive Manager,
− Submitting to the A&D Chair all invoices and reimbursement claims for a signature,
− Making the reimbursements of travel expenses of the auditors and A&D Group members through online payment
within 10 working days (unless absent), within receipt of all original receipts and reimbursement claims,
− Making the payment of the invoices regarding the A&D Programme through online payment within 10 working
days (unless absent), within receipt of all original invoices,
− Coordinating the A&D finances with the OECI Office and providing follow-up (status of the account), sending all
the original receipts and invoices on a yearly basis to the OECI Office for the accountant of the OECI.
Other:
− Archiving all the documents of the programme,
− Producing documents and presentations concerning the A&D programme.
3.1.5 OECI Accreditation and Designation Committee
The Accreditation and Designation Committee (A&D Committee) consists of five persons from different institutesand
countries, and with different backgrounds related to cancer care. The A&C Committee is coordinated by the
Executive Manager.
A list with the names of the current A&D Committee is published on: http://oeci.selfassessment.nu
Profile
− Trained as an auditor and experiences as auditor,
− Accreditation knowledge and affinity,
− Quality improvement attitude,
− The management board of the institute supports the application,
− Working as a professional,
− Helicopter view,
− Capacity to work in a team,
− Good interpersonal properties,
− Capacity to distinguish core issues and side issues, objective,
− Fluent English (spoken as well as written),
Owner: OECI Organisation of European Cancer Institutes
Status: Revised - 24 th January 2011 - A&D Working Group
Approved by: OECI Accreditation and Designation Board
Chapter 3 People and parties involved in the A&D programme
Page 4 of 8
Version 16 February 2011