Accreditation and Designation User Manual - OECI

Accreditation and Designation User Manual - OECI Accreditation and Designation User Manual - OECI

02.05.2014 Views

3. Before moving to the next item provide evidence for your score 2. Depending on the selected score the bullet appears in green (yes), partly green, or in red (no) 1. Select a score for each substandard, it will turn black • Step 2: Provide evidence for the given score, through: • Attaching a document to a specific question in the e-tool that provides the evidence • Referring to a document that is already attached in an earlier item OR • Adding a note to justify the score if there is no document available AND • Adding the requested documents. OR How to attach a document to a specific question? Click on the globe icon and the following screen appears: The question where you are attaching a document at 1.Browse for the document in the institute’s document 2. Click to add the document 3. Return to the questions. Under the has appeared nr (1) between brackets for one attached document To get an overview of the specific questions that contain a document you can close the questionnaire and click on the icon in the table under evidence. 46 / OECI Accreditation and Designation / Appendix V

How to refer to a document that is already attached? Click on the note box icon. A note box appears under the specific question. To close the box: just click with your mouse somewhere on the page. Now there is a note in the note box the icon will be changed with bold lines: Refer to the question where the document is already attached How to add a note to justify the score? If there is no document that can provide evidence for the given score or the document/policy/procedure is not available, please justify the given score by putting a note in the note box (as explained above). It is also possible that the institute cannot answer the question literally, for example because the institute is not responsible for the standard questioned, please also use the note box to explain this issue. How to add the documents requested by the OECI? When you log in to the e-tool you will see the following screen with some tabs above the two questionnaires. In the underneath figure the tab that is blue: ‘Questionnaires’ is open. Go to the tab documents. Tab ‘documents’ Appendix V / OECI Accreditation and Designation / 47

3. Before moving to the next<br />

item provide evidence for your<br />

score<br />

2. Depending on the selected<br />

score the bullet appears in green<br />

(yes), partly green, or in red (no)<br />

1. Select a score for each<br />

subst<strong>and</strong>ard, it will turn black<br />

• Step 2: Provide evidence for the given score, through:<br />

• Attaching a document to a specific question in the e-tool that provides the evidence<br />

• Referring to a document that is already attached in an earlier item OR<br />

• Adding a note to justify the score if there is no document available AND<br />

• Adding the requested documents.<br />

OR<br />

How to attach a document to a specific question?<br />

Click on the globe<br />

icon <strong>and</strong> the following screen appears:<br />

The question where you are<br />

attaching a document at<br />

1.Browse for the document in<br />

the institute’s document<br />

2. Click to add the document<br />

3. Return to the questions. Under the<br />

has appeared nr (1) between brackets<br />

for one attached document<br />

To get an overview of the specific questions that contain a document you can close the questionnaire <strong>and</strong> click on the<br />

icon in the table under evidence.<br />

46 / <strong>OECI</strong> <strong>Accreditation</strong> <strong>and</strong> <strong>Designation</strong> / Appendix V

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